Coordinator, Records Management & Privacy

Employment Opportunity

COORDINATOR, RECORDS MANAGEMENT & PRIVACY

Location: Lac La Biche County, Alberta

About Lac La Biche County

Are you looking for quality of life and work-life balance? Do you enjoy spending time outdoors surrounded by pristine lakes, sandy beaches, and beautiful landscapes?

Lac La Biche County is rich in lakes, parks, and outdoor experiences, and home to some of Alberta’s top industries. With more than 150 lakes and 100 beaches, camping opportunities, and an excellent hiking trail system, it is a beautiful community in which to live, work, and play. Modern amenities, including the Bold Center, schools, parks, sports and cultural activities, community groups, and downtown shopping, complement the region’s natural surroundings.

The Organization

Lac La Biche County is an organization driven by principles surrounding Excellence, Communication, Safety and Wellness, Collaboration, and Environmental Sustainability. Our employees enjoy working in the Lakeland Region, away from the hustle and bustle of the big city, while contributing to a diverse, fast-paced, and fulfilling work environment. We take pride in fostering a positive, collaborative, and innovative workplace and maintaining high standards of equity, diversity, and inclusion.

Lac La Biche County is seeking an experienced and detail-oriented Coordinator, Records Management & Privacy to join our Information Technology department and lead the administration and continuous improvement of the County’s Records and Information Management Program and Privacy Management Program. This position plays an important role in meeting legislative requirements, safeguarding information assets, and supporting transparency and accountability across the organization.

Reporting to the Manager, Information Technology, the Coordinator provides expertise in records and information management, digitization initiatives, records retention and disposition, privacy administration, privacy impact assessments, and access to information processes. You will work collaboratively across departments to promote sound information governance practices and privacy compliance.

The Opportunity

As Coordinator, Records Management & Privacy, you will provide expertise and guidance to departments across the organization. Key responsibilities include:

Records & Information Management

• Lead the development, implementation, maintenance, and continuous improvement of the County's Records and Information Management Program.
• Develop and maintain records management policies, procedures, retention schedules, and classification frameworks.
• Coordinate the retention, storage, retrieval, archival, and secure destruction of records.
• Manage physical and electronic records throughout their lifecycle.
• Establish metadata standards, indexing practices, and information governance processes.
• Support SharePoint governance and electronic document and records management initiatives.

Privacy & Access to Information

• Coordinate and maintain the County's Privacy Management Program.
• Act as the delegated Privacy Coordinator for the County.
• Support Access to Information requests and privacy-related matters.
• Facilitate Privacy Impact Assessments (PIAs).
• Investigate privacy incidents, complaints, breaches, and unauthorized disclosures.
• Identify privacy risks and recommend mitigation strategies.
• Liaise with the Alberta Office of the Information and Privacy Commissioner as required.

Training & Advisory Services

• Develop and deliver employee training related to records management, privacy, and information governance.
• Provide guidance and support to County departments on records and privacy compliance requirements.
• Foster collaborative working relationships across the organization.

What You Bring

The successful candidate will have the following education, experience, knowledge, and skills:

Education & Experience

• Diploma or Degree in Records and Information Management, Information Governance, Privacy Management, Archival Studies, Public Administration, Library and Information Studies, Business Administration, or a related field.
• 3-5 years of progressively responsible experience in records management, information governance, privacy administration, access-to-information support, or a related discipline.

Assets

The following are considered assets:

• Certified Information Privacy Professional (CIPP/CIP)
• Certified Records Analyst (CRA)
• Certified Records Manager (CRM)
• Information Governance Professional (IGP)
• Privacy or ATIA certifications
• Commissioner for Oaths appointment or willingness to obtain

Requirements

• Valid Alberta Class 5 Driver's License.

Knowledge & Skills

• Strong knowledge of Alberta privacy and access legislation, including ATIA, POPA, and MGA.
• Understanding of municipal government operations and legislative requirements.
• Experience with Microsoft 365, SharePoint, document management systems, and information governance practices.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and handle confidential information with discretion.

Position Details

Status: Permanent full-time
Department: Information Technology
Reports to: Manager, Information Technology

• Monday to Friday, 8:30 a.m. to 4:30 p.m.
• Primarily office-based work environment.
• Ability to lift up to 50 lbs. as required.

Why Lac La Biche County?

This is an opportunity to play a key role in advancing the County’s information governance and privacy practices. You will work with departments across the organization to support responsible records management, protect confidential information, and contribute to transparent and accountable public service. At Lac La Biche County, we are committed to providing exceptional service to our residents while fostering a positive, collaborative, and innovative workplace culture.

What We Offer You

Competitive Compensation: A competitive salary commensurate with qualifications and experience. Salary range: $77,313.60 to $99,262.80 annually ($42.48 to $54.54 hourly).

Comprehensive Benefits Program

• 100% Employer-Paid Health & Benefits: Full Sun Life health and dental coverage for you and your family (three-month waiting period).
• Pension: Participation in the Local Authorities Pension Plan (LAPP).
• Employee & Family Support: Access to the TELUS Health Employee & Family Assistance Program.
• Income Protection: Paid sick leave, long-term disability coverage, and life insurance.

Vacation & Leave

A competitive leave program including 15 days of vacation annually, prorated and accrued biweekly, and 12 personal health leave days annually, supporting work-life balance and flexibility.

Professional Development

Ongoing training and professional development opportunities to support professional growth and continuous learning.

Wellness & Lifestyle

• All-access pass to the Bold Centre, including fitness and aquatic facilities.
• An active Social Committee and a collaborative, positive workplace culture.
• Enjoy a family-friendly, sports-oriented rural community with a beautiful lakefront setting, affordable housing, and a reasonable cost of living.

Relocation Support

Relocation assistance may be available to support a smooth transition to Lac La Biche County in exchange for a return-of-service agreement.

Apply Today

If you are a detail-oriented records and privacy professional who combines technical expertise with a collaborative approach and a commitment to public service, we invite you to apply. Please submit your cover letter and resume through the County’s online recruitment platform: https://llbc.startdate.ca/.

Please reference your application with: Competition # 83-RMP-26

We thank all interested applicants; however, only applicants selected for an interview will be contacted.