Coordinator, research finance

Salary

The salary range for this position is CAD $35.36 - $50.83 / hour
Job Summary

We are hiring a Temporary Full-Time Coordinator, Research Finance to join our team in Surrey, BC.

This position is available until approximately March 31, 2028.

Fraser Health is seeking a detail-oriented finance professional to support the financial administration of research and clinical studies. This role combines research finance expertise, budget management, stakeholder collaboration, and process improvement to ensure the effective delivery of research programs across the organization.

Key Responsibilities:

• Provides comprehensive research financial administration, including account reconciliation, expense tracking, invoicing, payment processing, and financial reporting.
• Supports clinical trial and research study financial management, including budget development, payment tracking, discrepancy resolution, and sponsor/stakeholder coordination.
• Develops and improves financial processes, procedures, and standard operating practices to enhance accuracy, efficiency, and compliance.
• Assists researchers and leadership with budget planning, financial analysis, benchmarking, and funding agency reporting to support informed decision-making.
• Ensures compliance with organizational financial policies while maintaining accurate records, tracking key metrics, and providing guidance on research finance practices.

Qualifications & Skills:

• Bachelor’s degree in Research, Health Administration, Finance, Business Administration, or a related field, with 3-5 years of experience in research administration, healthcare, or a related financial environment.
• Strong knowledge of research study budgeting, grant administration, financial management, accounting principles, and computerized accounting systems.
• Proven ability to develop, manage, and monitor budgets, analyze financial data, and support research funding and grant activities.
• Excellent interpersonal, communication, and relationship-building skills, with the ability to collaborate effectively with diverse stakeholders in a fast-paced environment.
• Strong analytical, problem-solving, organizational, and time management skills, including advanced proficiency in MS Excel and the ability to manage competing priorities while meeting deadlines.

We are committed to planetary health, value diversity in our workforce, and foster an environment of Respect, Caring, and Trust. Along with meaningful work that supports healthcare research and innovation, we offer a competitive compensation package and comprehensive health benefits.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you are legally entitled to work in Canada

We invite you to apply today and discover why Fraser Health is recognized as an exceptional place to work.

#LI-DNI

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

The Coordinator, Research Finance is responsible for a range of research finance activities in support of the Department of Evaluation and Research Services (DERS) including financial activities for individual research studies, financial agreements and amendments as required during study conduct and monitoring, accounts payable/receivable entry, and reconciliation of study budgets. This role works closely with DERS Managers, Research Contracts Specialist, Research Development Specialist, Corporate Research Accounting Clerk, and researchers in compliance with Fraser Health and funding agency policies and requirements.

Responsibilities

Communicates with various finance departments within Fraser Health in order to correct inappropriate expenses or changes of status of various accounts; monitors research accounts to identify discrepancies and submits corrections as required.

Identifies and fills in gaps in departmental research financial practice; develops and drafts procedures or working practices to continually improve accuracy and efficiency. Contributes to the development of new and maintenance of existing standard operating procedures.

Coordinates research institutional overhead and Research Ethics Board (REB) fee invoicing and processes payments; records, tracks, and follows up on outstanding accounts.

Performs a variety of financial functions such as coding expenses and receivables, account reconciliation, and database query for DERS by utilizing related applications (e.g. database, spreadsheet, finance software tools).

Utilizing Clinical Trial Management System software, assists in creating study templates based on budget for study teams; tracks payments and maintains accurate and detailed records for individual research studies against the payment schedules and activities conducted. Reconciles and addresses discrepancies and questions in a timely manner with the study team(s), sponsors, collaborators, or Fraser Health finance, as applicable.

Develops, compiles, and maintains benchmarks for industry-sponsored study budgets and assists the Research Contracts Specialist with study budget proposals.

Participates in development and planning of the operating budget for the DERS mobile Clinical Research Unit.

Ensures expense claims for Fraser Health researchers are processes properly and accurately.

Verifies signing authorities and correct account codes for documents sent to Corporate Finance following established procedures.

Assists the Research Development Specialist, as requested, in the assessment, reconciliation and reporting of financial information for funding agencies.

Maintains orderly and well-organized files ensuring data is easily retrievable, identifiable, and filed in the proper location in a timely fashion.

Tracks metrics and provides reports as requested.

Adheres to applicable Fraser Health Financial Policies, financial management practices and Fraser Health's Research Finance Policy, and assists in education/advising researchers on how to navigate financial aspects including budgeting and policies in Fraser Health.

Qualifications

Education, Training & Experience

Bachelor's degree in a related field (e.g. Research, Health Administration, Finance, Business Administration), and three (3) to five (5) years recent related experience in a research administration or health care environment.

Skills & Abilities

Demonstrates the LEAD capabilities of Leads Self, Engages Others, Achieves Results, Develops Coalitions and supports Systems Transformation.

Professional/Technical Capabilities:

• Knowledge of developing and maintaining research study budgets and research grants, including knowledge of grant principles and practices.
• Knowledge of financial management including basic accounting principles and practices, preferably in health research administration.
• Knowledge of computerized accounting systems and procedures.
• Ability to develop and manage budgets in a health research or health care environment.
• Strong interpersonal skills and the ability to work through differences and develop and maintain excellent working relationships with partners and team members in a fast-paced environment where efficiency is mandatory.
• Demonstrated sound judgement, analytical and a positive and pro-active approach to problem-solving.
• Ability to organize and prioritize workload to meet deadlines and work independently.
• Strong functional knowledge of MS Excel.
• Capable of adhering to departmental timelines, and shifting priorities as required to meet deadlines.
• Strong written and verbal communication skills.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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