Crewing Specialist

Why Join McAsphalt?

At McAsphalt, we are committed to operational excellence, innovation, and delivering value to our customers across Canada. As Canada's leading supplier of asphalt products and services, we offer a collaborative and entrepreneurial environment where employees have the opportunity to make a meaningful impact on the business.

We Offer:
• Competitive compensation and annual bonus program
• Comprehensive health and dental benefits
• Health Spending Account
• Defined Contribution Pension Program
• Employee discount program with national retailers
• Career development and growth opportunities
• A collaborative and values-driven culture

Salary Range: $65,000-$75,000 CAD

Job purpose

The Crewing Specialist is responsible for the effective deployment, scheduling, training, and administration of vessel crew members to ensure safe, compliant, and efficient marine operations. This role works closely with Operations, Human Resources and vessel leadership to support workforce planning, administration, employee engagement, and crew development initiatives. The incumbent serves as a key point of contact for crew members and contributes to maintaining a highly qualified, engaged, and operationally ready workforce.

Duties and Responsibilities

Crew Coordination and Workforce Planning

• Coordinate and oversee crew assignments, crew changes, rotations, and vacation scheduling to ensure adequate vessel coverage and operational requirements are met.
• Deploy crew members to vessels in accordance with regulatory requirements, company policies, certification requirements, and collective agreement obligations.
• Communicate crew assignments, scheduling changes, travel details, and operational updates to crew members in a timely manner.
• Book and coordinate travel arrangements for crew members and monitor travel costs to ensure cost-effective crew movements.
• Maintain accurate crew schedules, availability lists, and crewing databases.
• Ensure crew readiness for work and verify that all required documentation is completed prior to deployment.

Training, Development and Recruitment

• Assist with the coordination and administration of crew training programs to ensure personnel maintain required certifications and operational competencies.
• Collaborate with Human Resources on recruitment activities including candidate sourcing, interviews, career fairs, cadet presentations, onboarding, and workforce planning initiatives.
• Support employee engagement initiatives aimed at promoting morale, retention, and a positive onboard work environment.

Compliance and Administration

• Ensure all crew members maintain valid certifications, licences, medical documentation, and training required by applicable regulations and company standards.
• Maintain accurate records relating to crew certifications, training, qualifications, and regulatory requirements.
• Maintain accurate employee information and crewing records within HRIS and crew management systems.
• Assist with payroll-related administration including leave tracking, travel reconciliation, and resolution of crew payroll inquiries.
• Coordinate performance review documentation and support performance improvement initiatives as required.
• Support special projects and continuous improvement initiatives related to crewing, training, labour relations, and operational effectiveness.

Qualifications

Qualifications include:

• Post-secondary education in Maritime Studies, Business Administration, Human Resources, or a related field, or an equivalent combination of education and experience.
• 2-3 years of experience in crew management, marine operations, workforce scheduling, or a related maritime environment.
• Strong knowledge of domestic maritime regulations and certification requirements.
• Experience coordinating crew scheduling, training, and workforce planning activities.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications
• Demonstrated ability to handle confidential information with professionalism and discretion.

Preferred

• Knowledge of the Great Lakes shipping industry, trading patterns, and vessel operations.
• Marine-based diploma, certification, or seagoing experience considered an asset
• Bilingualism (English/French) is considered an asset.

Working Conditions

• Primarily office-based with regular use of computers, telephones, and other office equipment.
• Periodic travel and vessel visits may be required.
• Evening and weekend work may be required.