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Posted 6 days ago

CUSTOMER SUPPORT ADMINISTRATOR/SPECIALIST

@ Troy Life & Fire Safety Ltd.

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Owen Sound, Ontario

Full-time3+ years experience
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SIGNALS

Overview

Troy Life & Fire Safety Ltd. is hiring a full-time Customer Service Specialist/Administrator for its head office in Owen Sound, Ontario. The role processes fire system project orders, coordinates with project managers, finance and design teams, and handles shipping, RMAs and warranty questions. The posting asks for 3+ years of office administration experience and previous customer service experience; compensation is described as competitive.

Responsibilities:

  • Receive, enter and process fire system project orders
  • Track order status, billing milestones and back-orders with project managers
  • Handle telephone and email customer queries
  • Process RMAs and warranty questions
  • Coordinate shipping and locate lost shipments

Requirements summary:

  • 3+ years of office administration experience
  • Previous customer service experience required
  • Strong oral and written communication skills
  • Accurate keyboarding skills
  • Post-secondary business education a strong asset

Tools & skills

Customer serviceCommunication skillsPrioritizationOffice administrationInterpersonal skillsAdapt to changeMultitaskTime management

Benefits mentioned

Paid time off
Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-11-08
First seen by our source
2026-11-14
Source record updated
2026-11-14

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentCustomer service
Experience3+ years
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
Encouraged to applyPeople with disabilities
EducationCollege diploma (preferred)
Fields of studyBusiness Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Troy Life & Fire Safety Ltd.

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Job description
Location: Owen Sound, OntarioType: In the OfficeTroy Life & Fire Safety Ltd. is currently looking for a Customer Service Specialist/Administrator to join our head office team in Owen Sound! The ideal candidate will be someone with proficient organization and communication skills and a proven ability to prioritize tasks in a fast-paced environment who is committed to providing the best support possible to ongoing objectives of the company.

Troy Life & Fire Safety Ltd. is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is proudly Canadian. We are an employee owned company with over 1450 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of industry leading talent and an exciting plan for the future.

Troy is a 2025 winner of the Canada's Best Managed Companies program!

  • This posting is for a current vacancy*

Responsibilities

  • Receive, enter and process orders for fire system projects from Troy’s National branches with minimum delay
  • Coordinate with project managers to verify order status, progress billing milestones, lead times, and back‑order updates, while assisting in resolving discrepancies, shortages, and returns
  • Receive and process telephone, email messages and delivery related queries in a courteous and professional manner.
  • Process change orders as required to initiate appropriate action
  • Work with Finance team to resolve issues that may arise
  • Work directly with Fire Alarm System Design/Drafting and Quotes Specialists as an intermediary when questions arise
  • Initiate procedures necessary to locate short or lost shipments
  • Produce packing slips and coordinate shipping arrangements
  • Initiate and process R.M.A.’s as required and handle warranty questions
  • Establish and follow the required follow up procedures to ensure all delivery commitments are met throughout all departments
  • Manage backlog reports monthly with branch contacts
  • Develop and maintain good working relationships with customer service team, suppliers, and other stakeholders within the business
  • Other related duties as assigned

Qualifications

  • 3+ years' working experience in office administration
  • Experience in a project administration environment is considered an asset
  • Post-secondary education in Business Administration or a related field considered a strong asset
  • Well-developed interpersonal skills and the ability to problem solve
  • Strong oral and written communication skills
  • Previous customer service experience required
  • Accurate keyboarding skills are essential
  • Ability to assess accuracy and completeness of source documents and information
  • Demonstrated ability to adapt to change in processes and learn new product
  • Ability to multitask and strong time management skills

Why Work with Troy?

Troy Life & Fire Safety Ltd. offers an excellent compensation package and a comprehensive benefits program, including paid sick time. Discover a company committed to ensuring an environment that fosters employee and corporate growth while providing financial success to both.

Compensation is competitive and commensurate with related experience and skill set.

Accommodation for applicants with disabilities is available, upon request, throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005

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