Data Administration Intern

Job Description

Bank of China (Canada) is seeking a detail-oriented and organized Records Management Intern to support our records management and document digitization activities.

The successful candidate will assist with organizing, reviewing, and digitizing historical records, maintaining accurate documentation, and supporting records retention processes in accordance with internal policies and procedures.

This opportunity is ideal for students or recent graduates looking to gain practical experience in records management, administrative operations, and information management within a banking environment.

What You Will Do

• Assist in sorting, organizing, and reviewing historical business records and documents.
• Support the identification and classification of records based on established retention schedules and internal guidelines.
• Perform document scanning and digitization, ensuring scanned files are accurate, complete, and properly organized.
• Maintain electronic records using appropriate file naming conventions and document management procedures.
• Assist with physical filing, labeling, and organizing archived documents.
• Perform data entry and maintain accurate records, tracking logs, and inventory lists.
• Support the preparation of reports and summaries related to records management activities, including progress updates and data analysis.
• Assist in identifying documentation errors, discrepancies, and opportunities for process improvement.
• Ensure the confidentiality and security of sensitive business and financial information.
• Collaborate with team members to complete assigned tasks accurately and within established deadlines.
• Perform other administrative and records management duties as assigned.

What We Are Looking For

• Currently enrolled in or recently graduated from a bachelor's degree program in any discipline. Business Administration, Information Systems, Library Science, or related fields are preferred.
• Previous experience in data entry, document management, filing, or administrative support is considered an asset.
• Familiarity with Microsoft Office Suite, particularly Excel and Word.
• Ability to operate standard office equipment, including scanners and printers.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks and follow established procedures.
• Good written and verbal communication skills.
• Strong sense of responsibility and commitment to maintaining confidentiality.
• Ability to work independently and collaboratively in a team environment.
• Willingness to learn and adapt to new tasks and processes.
• Must be legally eligible to work in Canada.

Join Our Team

At Bank of China (Canada), you will have the opportunity to gain hands-on experience in records management, document digitization, and administrative operations within a professional banking environment.

If you are organized, detail-oriented, and eager to develop your professional skills, we encourage you to apply.

We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.