Data Migration Assistant

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of one year plus one day, with the possibility of renewal up to three years.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

University of Alberta Museums (UAM) is one of Canada’s largest academic and research museum collections with millions of objects and specimens in both the Natural Sciences and Humanities. Its 30 registered collections are housed across 11 departments and five faculties. An enterprise level collection management system (CMS) is vital to fulfilling University of Alberta Museums’ (UAM) legal, research, teaching and fiduciary requirements for its rare and irreplaceable collections. As leaders in online collection access, the UAM’s CMS is also cornerstone to the UAM Search Site (https://search.museums.ualberta.ca) as well as access to UAM collections access through several international aggregators such as the Global Biodiversity Information Facility (GBIF), and serves as a catalyst for object-based research, interdisciplinary collaborations, and community connection.

University of Alberta Museums (UAM) is hiring a Data Migration Assistant to support moving from a legacy collections management system (CMS) to a new CMS. Reporting to the UAM Unit Assistant Director - Collections Management, the Data Migration Assistant will assist with data preparation and quality control to ensure a smooth migration from legacy systems to the new museums collections management system (CMS).

Under direction from the UAM Collection Management Advisors, the Data Migration Assistant will ensure accurate and efficient data preparation in advance of migration. The position will coordinate closely with the functional team for the data migration for each collection (consisting of the applicable Collection Management Advisor, Curator, and collections staff) to implement data migration projects.

• Evaluates existing collections data and data structures to find and document issues related to the migration.
• Develops and implements workflows for cleaning and formatting data to be migrated.
• Implements required data preparation, including data analysis, data cleaning and data normalization tasks.
• Assists with pre- and post-migration testing and data audits.

• Post-secondary degree or diploma in museum studies, or a field closely related to data management or museum collections such as information management, computer science, digital humanities.
• Equivalent combinations of education and experience will be considered.
• Minimum one year’s data management experience.
• Prior experience in data migration project management, especially museum data migration, is an asset.
• Familiarity with Mimsy XG is preferred.
• Familiarity with UAM collections is preferred.
• Experience with data manipulation using MS Excel is essential.
• Strong interpersonal skills for effective communication; ability to clarify technical information for non-technical audiences, both verbally and written.
• Ability to work effectively both independently and collegially in a team environment to meet deadlines.
• Core competencies include: achievement oriented, analytical thinking, conceptual thinking, flexibility, organizational awareness, planning and initiative, self-confidence, sense of urgency, meticulous attention to detail, written communication, and team cooperation.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This competition will be used to fill up to 2 positions.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Library and Museums serves the university community through the Library, Museums and Collections, the Copyright Office, and University of Alberta Press.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.