Posted 3 days ago
Department Assistant, Arts
@ Kwantlen Polytechnic University
Surrey, British Columbia
Overview
Kwantlen Polytechnic University is hiring a Department Assistant, Arts for its Faculty of Arts, a full-time temporary administrative role. The work covers administrative support for the faculty and its departments, with careful record keeping and confidentiality. Salary follows the Collective Agreement, and internal BCGEU applicants receive first consideration.
Responsibilities:
- Provide administrative support to the Faculty of Arts and its departments
- Maintain accurate records and prepare recommendations for decision-makers
- Compose memoranda, correspondence and meeting minutes
- Handle confidential matters with discretion
- Coordinate projects and manage multiple deadlines
Requirements summary:
- Four-year bachelor's degree from an accredited institution
- Three years of recent related experience with increasing responsibility
- Typing speed of 50 wpm
- Proficiency in MS Office, SharePoint and Banner
- Strong attention to detail and communication skills
Tools & skills
Source and dates
Source type not verified · tbe
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-04
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Kwantlen Polytechnic University
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
KPU's Melville School of Business is the second largest undergraduate business school in Western Canada - consisting of over 250 business faculty, 3,500 full-time students, and 9,000 total students annually who are enrolled in one of the 22 available program options. Awarded the prestigious international accreditation by the association of Collegiate Business Schools and Programs (ACBSP), the Melville School of Business meets the rigorous educational standards established by ACBSP and stands as one of the few internationally accredited business schools in B.C. Your Career Starts Here.
- LinkedIn followers
- 4,867
- People associated on LinkedIn
- 68
- Reported office locations
- 12666 72 Ave, Main Building, Room 206, Surrey, BC V3W 2M8, CA
- Business categories
- Higher Education
- Colleges & Universities
- Education
- Other recorded names
- Kwantlen Polytechnic University
- KPU Melville School of Business
- Specialties
- Certificate
- Diploma and BBA Programs and Partners-In-Marketing: Kwantlen's School of Business has partnered up with the Surrey Board of Trade to offer students real life experience working with local businesses
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
KPU's Melville School of Business is the second largest undergraduate business school in Western Canada - consisting of over 250 business faculty, 3,500 full-time students, and 9,000 total students annually who are enrolled in one of the 22 available program options. Awarded the prestigious international accreditation by the association of Collegiate Business Schools and Programs (ACBSP), the Melville School of…
| Field | Value |
|---|---|
| Industry | Higher Education |
| Company size | 1,001-5,000 employees |
| Headquarters | Surrey, BC |
| Organization type | Educational |
| Year founded | 1981 |
| Specialties | CertificateDiploma and BBA Programs and Partners-In-Marketing: Kwantlen's School of Business has partnered up with the Surrey Board of Trade to offer students real life experience working with local businesses |
| Open jobs on Jobsy | 47 |
| View page |
We are currently seeking a Department Assistant, Arts to join our Faculty of Arts team.
Job Overview
Provides administrative support for functions related to the Faculty of Arts and its associated departments while maintaining confidentiality and discretion. A high degree of attention to detail and accuracy is required as the Department Assistant’s record keeping and recommendations are relied upon when the DBM, Chair(s), Associate Deans, and Dean are making decisions.
Education and Experience
- Completion of four-year baccalaureate degree from a publically accredited post-secondary institution. Experience working within highly complex administrative environments is an asset as is supervisory experience.
- Three years recent related experience that demonstrates increasing levels of responsibility.
- Typing speed of 50 wpm.
Knowledge, Skills & Abilities
- Excellent working knowledge of English, both oral and written. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
- Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
- Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
- Superior accuracy and attention to detail, particularly in editing documents.
- Superior interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
- Superior organizational and time-management skills in coordinating projects and meeting multiple overlapping deadlines.
- Proven ability to effectively prioritize work and manage time in an administrative environment with multiple demands and frequent interruptions.
- Proven ability to develop effective multi-person administrative procedures in a systematic, organized fashion.
- Proven ability to take direction and complete assigned tasks on time.
- Experience managing the multiple demands within a large and complex organization.
- Proven ability to successfully recognize, analyze and resolve problems.
- Proven excellence in quantitative reasoning.
- Proven ability to handle confidential matters and materials with tact and discretion.
- Proven ability to work independently under minimal supervision, exercising good judgment and initiative.
- Proven ability to work constructively and cooperatively with an administrative team.
- Proven ability to adapt quickly to new technologies and rapidly changing work environments.
- Proven ability with integrated computer technologies including MS Word, MS Excel, MS Access, MS SharePoint, Outlook software, electronic calendars, website maintenance and internet. Familiarity with Banner information system, FAST, and Access is an asset.
- Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
Familiarity with Collective Agreements. - Experience with financial budgets. Experience in data analysis is an asset.
Please click here for a more detailed job description.
As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.
Salary Information
Salary and wage increments are in accordance with the Collective Agreement.
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