Estimator / Project Coordinator

Company Description Serv-A-Yard, established in 1973, is a trusted full-service landscape maintenance provider serving industrial and commercial clients across Southwestern Ontario. The company delivers year-round services including landscape and parking lot maintenance, snow and ice removal, and small & large project management. Serv-A-Yard’s team consists of experienced, fully trained professionals who follow industry best practices to ensure high-quality results and safe working conditions. With a strong focus on exceptional customer service and reliability, Serv-A-Yard provides comprehensive, single-source solutions that allow clients to focus on their operations while maintaining safe, pristine properties.

Role Description The Estimator / Project Coordinator is a full-time, on-site role based in Corunna, ON, responsible for estimating work requests and bids on projects. The Project Estimator works closely with the Operations team to assure accurate scope and efficiency through to completion of work. Day-to-day tasks include preparing detailed estimates for projects, reviewing drawings and specifications, and analyzing labor, material, and equipment costs. The role coordinates project schedules, assists with resource allocation, and tracks progress to ensure work is completed on time and within budget. The Estimator / Project Coordinator communicates with clients, suppliers, and internal teams, prepares proposals and change orders, and supports documentation and reporting throughout the project lifecycle. This role also helps maintain safety and quality standards by ensuring that project activities align with company procedures and client expectations.

Responsibilities

· Develop relationships with SAY clients and offer solutions to their project needs

· Work with Sales team to design and build estimates to satisfy the needs of the customer with the correct scope and budget

· Ensure completeness of estimates to guarantee seamless execution of projects

· Ensure accurate estimation of: Material take-offs; Labour requirements; Equipment costs; Subcontractor pricing

· Work with local municipalities in acquiring applicable building permits and filing required MOL notifications for projects as required

· Act as the point of contact for subcontractors, SAY staff and clientele on projects

· Prepare and compile bid documents for submittal to potential contractors and customers including project schedules, safety requirements, general scope of work, construction drawings, etc.

· Conduct bid meetings and job site visits with contractors to explain project details and requirements

· Work with Operations for scheduling of staff, coordination of equipment and securing materials

· Monitor and track field progress, inspect work quality and safety performance and report deficiencies to Operations lead

· Manage, document and price change orders

· Assist with project cost tracking

· Review and ensure accuracy and timeliness of invoicing

· Ensure project inspections, testing and commission activities are done per specifications

· Complete close-out documents and deliver to client

Qualifications:

· Excellent time management, organizational and multi-tasking skills

· Minimum of 3 years of Construction or Landscape management experience

· Possess a strong understanding of Construction and Civil work projects including: Drainage and grading; Sewer Infrastructure; General landscape construction; Paving

· Exhibits excellent listening, verbal and written communication skills

· Proficient use of various forms of technology

· Adept at problem solving

· Clean drivers abstract and G drivers’ license

· Construction Management diploma/degree is an asset

· Familiarity with and understanding of the Occupational Health and Safety Act and Regulations for Construction Projects