Posted 12 days ago
EVENTS COORDINATOR (BAND LEVEL 8)
@ Memorial University, Newfoundland and Labrador
St. John's, Newfoundland and Labrador
SIGNALS
Overview
Memorial University, Newfoundland and Labrador is hiring a full-time Events Coordinator (Band Level 8) in Ancillary Operations, Conference and Event Services, on a contract to November 15, 2028. The role handles client inquiries, venue and event planning, quotes and agreements, event delivery, vendor coordination and post-event follow-up on the St. John's Campus. The work includes occasional evenings and weekends, and the salary is $64,361 to $87,763 per year.
Responsibilities:
- Manage venue bookings and client event requests at SJC
- Prepare estimates, quotes and agreements for events
- Coordinate event set-up, delivery and third-party vendors
- Lead conference planning and support online client meetings
- Handle invoicing, feedback and repeat client relationships
Requirements summary:
- 1-3 years conference or event planning experience
- Post-secondary degree or diploma in a related field, or equivalent
- Experience with client interaction and quotes
- Proficiency in Microsoft Office
- Strong organizational and project management skills
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-02
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Customer service |
| Experience | 1+ years |
| Hours per week | 37.5 |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required), College diploma (required) |
| Fields of study | Business, Marketing, Communications, Event management, Tourism and hospitality |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Memorial University, Newfoundland and Labrador
| Field | Value |
|---|---|
| Open jobs on Jobsy | 11 |
Job description
November 3, 2026
EVENTS COORDINATOR (BAND LEVEL 8)
Ancillary Operations, Conference and Event Services
(Contractual Position to November 15, 2028)
The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval
The Office of Ancillary Operations, Conference and Event Services at Memorial University is responsible for event spaces, venues on St. John's Campus, and the provision of event, meeting, and conference related services for Memorial's St. John's Campus (SJC) and other Memorial venues.
DUTIES
Responsibilities
Reporting to the Associate Director, Guest Accommodations/Conference and Event Services, the Events Coordinator will work as part of a collaborative team in the management, promotion, sales, planning, and execution of venue booking, conferences, and events at Memorial University's St. John's Campus. Responsibilities for this position will include the following:
Qualifications
Professional experience (1-3 years) in conference or event planning, coordination, and execution or a related field; graduation with a post-secondary degree or diploma in business, marketing, communications, event management, tourism and hospitality, or a related discipline is required; or an equivalent combination of experience and training may be considered. Experience in event coordination, client interaction and experience management, and the development of estimates and quotes is essential; as is proficiency in Microsoft Office software. The ideal candidate must have strong organizational, time management, communication, problem-solving, and project management skills, and will be expected to work effectively in both supervisory and collaborative capacities. Demonstrated experience working with budgeting, online event or meeting hosting platforms (e.g. Webex and/or MS Teams), website design or development, social media in a business setting, e-commerce, and web-based or advanced conference and event software and technologies would all be considered assets. A working knowledge of Memorial University policies and procedures, as well as experience working in a post-secondary conference or event environment, is preferred.
SALARY $64,361 - $87,763 per annum (Management and Professional)
CLOSING DATE November 18, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
EVENTS COORDINATOR (BAND LEVEL 8)
Ancillary Operations, Conference and Event Services
(Contractual Position to November 15, 2028)
The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval
The Office of Ancillary Operations, Conference and Event Services at Memorial University is responsible for event spaces, venues on St. John's Campus, and the provision of event, meeting, and conference related services for Memorial's St. John's Campus (SJC) and other Memorial venues.
DUTIES
Responsibilities
Reporting to the Associate Director, Guest Accommodations/Conference and Event Services, the Events Coordinator will work as part of a collaborative team in the management, promotion, sales, planning, and execution of venue booking, conferences, and events at Memorial University's St. John's Campus. Responsibilities for this position will include the following:
- Respond to client inquiries and requests for venue rentals and event services at SJC within the standards and expectations of, and in keeping with, each venue's mandate, policies, and procedures.
- Work together with clients to develop a venue or event plan that complements the overall vision of the client.
- Prepare pre-event venue and event estimates, quotes, and agreements, utilizing unit procedures and tools, with a focus on setting clear client expectations and offering client value and satisfaction.
- Ensure the delivery of venue and event services and amenities, including set-up/tear-down, opening/closing venues, client greetings, and service coordination and provision.
- Coordinate with third-party vendors or service providers as required, including procurement, sending/receiving, handling, and storage
- Deliver on post-event requirements, including invoicing, feedback, and future service opportunities in an effort to optimize business and develop repeat client relationships.
- Take a lead role in the management and coordination of select conference clients to plan and execute a conference as the "Conference Planner."
- Take a lead role or provide support in the hosting, delivery, and moderation of online client meetings or events via Teams or any other online platforms such as Webex or Zoom.
- Utilize unit venue and client relationship management (CRM) software to build and maintain client profiles and event details.
- Operate within established industry standards; university standards, policies and procedures; and service excellence protocols.
- Support the evolution and optimization of the unit's conference and services business through research, idea sharing, policy and procedure development, and document preparation.
- May be involved in the development and execution of sales and/or business development initiatives.
- Contribute to the overall operations of Ancillary Operations, Conference and Event Services by providing assistance, as requested, in functional areas of guest accommodations, marketing and communications, building management, and strategic projects in public engagement.
- Perform other duties as required to assist colleagues, create value for clients, and ensure the effective operation of the Ancillary Operations, Conference and Event Services.
Qualifications
Professional experience (1-3 years) in conference or event planning, coordination, and execution or a related field; graduation with a post-secondary degree or diploma in business, marketing, communications, event management, tourism and hospitality, or a related discipline is required; or an equivalent combination of experience and training may be considered. Experience in event coordination, client interaction and experience management, and the development of estimates and quotes is essential; as is proficiency in Microsoft Office software. The ideal candidate must have strong organizational, time management, communication, problem-solving, and project management skills, and will be expected to work effectively in both supervisory and collaborative capacities. Demonstrated experience working with budgeting, online event or meeting hosting platforms (e.g. Webex and/or MS Teams), website design or development, social media in a business setting, e-commerce, and web-based or advanced conference and event software and technologies would all be considered assets. A working knowledge of Memorial University policies and procedures, as well as experience working in a post-secondary conference or event environment, is preferred.
SALARY $64,361 - $87,763 per annum (Management and Professional)
CLOSING DATE November 18, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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