Posted 14 days ago
Executive Assistant
@ Phyton Talent Advisors
Toronto, Ontario
Overview
Phyton Talent Advisors is hiring a contract Executive Assistant to support senior leadership. The role manages complex calendars, travel, expenses, and executive and client contact, and handles confidential information with discretion.
Responsibilities:
- Manage complex calendars and schedule meetings
- Arrange domestic and international travel
- Prepare expense reports and reconcile corporate card expenses
- Act as point of contact for executives and clients
- Maintain confidential files and records
Requirements summary:
- 2-4+ years as an Executive Assistant or senior administrative support
- Experience supporting senior executives in a corporate setting
- Proficiency in Outlook, Word, Excel, PowerPoint, and Teams
- Excellent written and verbal communication skills
- Strong organization and attention to detail
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-27
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Travel | air: moderate · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Phyton Talent Advisors
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.
Responsibilities
- Manage complex calendars, schedule meetings, and resolve conflicts
- Coordinate internal and external meetings, conference calls, client meetings, and events
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
- Prepare expense reports and reconcile corporate card expenses
- Act as a point of contact for executives, internal teams, clients and outside stakeholders
- Manage incoming communications and prioritize time-sensitive requests
- Prepare, edit, and format presentations, reports, and correspondence
- Anticipate executives’ needs and handle scheduling and logistics before issues come up
- Maintain confidential files and records
- Work with other Executive Assistants on shared meetings and team initiatives
- Support special projects as needed
Requirements
- 2-4+ years as an Executive Assistant or in senior-level administrative support
- Experience supporting senior executives in a fast-paced corporate or professional services setting
- Strong experience with complex calendars, travel coordination, and expense reporting
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
- Excellent written and verbal communication skills
- Strong organization and attention to detail
- Professional and discreet, with sound judgment
Preferred
- Financial services background, such as banking, investment, or asset management, or private equity
- Experience supporting multiple senior executives
- Experience with Concur or a similar travel and expense platform
- Takes initiative and works well with limited supervision
Journal
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