Posted 1 hour ago
Executive Assistant
@ Manpower
Kingston, Ontario
Overview
Manpower is hiring a temporary Executive Assistant for AMHS-KFLA, a non-profit in Kingston, Ontario, delivering mental health, addiction and housing services. The role supports two Executive Directors and the Board with scheduling, correspondence, board administration and confidential documents. The position is a 4-month contract, Monday to Friday 8:00 AM to 4:00 PM, at $32.69 per hour, with possible extension.
Responsibilities:
- Schedule meetings, interviews and appointments for two Executive Directors
- Maintain electronic calendars and handle mail and information requests
- Draft correspondence and reports, including confidential material
- Prepare board agendas, record minutes and maintain corporate records
- Coordinate leadership team meetings and distribute confidential correspondence
Requirements summary:
- Post-secondary diploma in Executive Administration or Office Management
- Three years' experience as an Executive Assistant
- Advanced computer skills including Microsoft Office
- Strong organization, time management and attention to detail
- Willingness to work outside regular hours and pass a criminal reference check with vulnerable sector screening
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-10
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record, vulnerable sector |
| Education | College diploma (required) |
| Fields of study | Executive Administration, Office Management |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Manpower
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Manpower is the global leader in contingent and permanent recruitment workforce solutions. We provide the agility businesses need with a continuum of staffing solutions. By leveraging our trusted brands, we have built a deeper talent pool to provide our clients access to the people they need, faster. We effectively assess and develop skills, keeping our associates ahead of the curve, so they can get the jobs done each time, every time.
- LinkedIn followers
- 1,677,042
- People associated on LinkedIn
- 28,994
- Reported office locations
- 100 Manpower Place, Milwaukee, WI 53212, US
- 6166 Shallowford Rd, Chattanooga, TN 37421, US
- 7094 Miratech Dr, San Diego, CA 92121, US
- 1349 W Chandler Blvd, Chandler, AZ 85224, US
- 1891 Santa Barbara Dr, Lancaster, PA 17601, US
- 6615 S Eastern Ave, Las Vegas, NV 89119, US
- Other recorded names
- Manpower
- Specialties
- Interim Recruitment
- Permanent Recruitment
- Workforce Management
- Contingent Recruitment
- Workforce Trends
- Hiring
- Employment
- Staffing
- Recruiting
- and Career Guidance
- Profile identifies a recruitment agency
- Yes
Manpower is the global leader in contingent and permanent recruitment workforce solutions. We provide the agility businesses need with a continuum of staffing solutions. By leveraging our trusted brands, we have built a deeper talent pool to provide our clients access to the people they need, faster. We effectively assess and develop skills, keeping our associates ahead of the curve, so they can get the jobs done…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Milwaukee, WI |
| Organization type | Public Company |
| Year founded | 1948 |
| Specialties | Interim RecruitmentPermanent RecruitmentWorkforce ManagementContingent RecruitmentWorkforce TrendsHiringEmploymentStaffingRecruitingand Career Guidance |
| Open jobs on Jobsy | 582 |
| View page |
Our client, a non-profit organization delivering community-based mental health, addiction, and housing services, is seeking a Executive Assistant to join their team. As a Executive Assistant, you will be part of the Operations and Leadership support function, providing administrative support to the Executive Directors and Board of Addiction & Mental Health Services Kingston Frontenac Lennox and Addington (AMHS-KFLA). The ideal candidate will have strong organization and scheduling skills, excellent written communication, and the ability to handle confidential information with care—which will align successfully with the organization’s mission and values.
Job Title: Executive Assistant
Location: Kingston, ON
Pay Rate: $32.69
Shift: 8:00AM to 4:00 PM (Mon-Fri)
Employment type: 4 month contract with possibility to extend
What's the Job?
- Provide administrative support to the Executive Director, Operations and the Executive Director, Client Services, including scheduling meetings, interviews, and appointments while ensuring participants are notified.
- Maintain electronic calendars, coordinate responses to mail addressed to the Executive Directors, and retrieve information on their behalf.
- Compose and prepare materials for the Executive Directors, including correspondence and/or reports that may involve confidential or technical information.
- Support Board of Directors administration by preparing agendas, recording and transcribing proceedings, and maintaining corporate records (including board portal information, articles of incorporation, and by-laws).
- Coordinate leadership and operations team meetings (scheduling, drafting agendas, and taking minutes), distribute routine and confidential correspondence, and support special projects and operational administration as assigned.
What's Needed?
- Post-secondary diploma in a relevant field (e.g., Executive Administration or Office Management).
- Three (3) years’ experience as an Executive Assistant.
- Highly organized with strong time management and the ability to self-direct workload while working independently and as part of a team.
- Advanced computer skills (including Microsoft Office) and strong attention to detail, with demonstrated discretion and confidentiality.
- Ability to work outside regular business hours to attend meetings periodically, as required, and willingness to complete a criminal reference check (CRC) with Vulnerable Sector Screening prior to start date.
What's in it for me?
- Opportunity to support a mission-driven non-profit delivering community-based mental health, addiction, and housing services.
- Role with meaningful responsibility across leadership scheduling, board administration, and confidential executive support.
- Structured, collaborative environment reporting to the Executive Director, Operations, with close support to the Joint Executive Leadership.
- Chance to apply strong administrative judgment in a fast-paced setting with competing priorities and deadlines
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.
Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.
In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.
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