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Posted 2 days ago

Senior Executive Assistant

@ Hays

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Toronto, Ontario

Full-time5+ years experience
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SIGNALS

Overview

Hays is hiring a Senior Executive Assistant in downtown Toronto to support a senior Canadian executive for a large global organization. The role runs full-time, fully onsite five days a week, with frequent domestic and international travel. Base salary is $95,000 to $105,000 plus a 10% annual bonus.

Responsibilities:

  • Manage a complex, fast-moving executive calendar and protect executive time
  • Coordinate domestic and international travel and itinerary changes
  • Manage a high-volume inbox and track follow-ups
  • Prepare meeting materials and provide daily priority updates
  • Lead special projects to streamline processes

Requirements summary:

  • 5+ years supporting C-suite or senior executives
  • Proven experience with complex calendars and executive travel
  • Advanced Microsoft Outlook, Teams, Excel and OneNote skills
  • Experience with Copilot or other AI productivity tools
  • Experience with Asana, Monday.com or ClickUp

Tools & skills

Microsoft OutlookMicrosoft TeamsMicrosoft ExcelMicrosoft OneNoteMicrosoft CopilotAsanaMonday.comClickUp

Benefits mentioned

Retirement planPaid time off
Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-11-08
First seen by our source
2026-11-10
Source record updated
2026-11-10

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SenioritySenior
DepartmentAdministrative
Experience5+ years
Hours per week40
Scheduleday, evening
Travelair: moderate · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
Perks mentionedGenerous paid time off, Retirement plan, Performance bonus

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

Senior Executive Assistant

Downtown Toronto, ON | Full-Time | 5 Days Onsite

Base Salary: $95,000 - $105,000 + 10% Annual Bonus

The Opportunity

We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive.

This is a high-trust, high-visibility position suited to an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. The successful candidate will be highly organized, technologically savvy, proactive, and comfortable staying several steps ahead of a busy executive.

What You'll Do

  • Own a complex, fast-moving executive calendar, managing priorities, conflicts, and last-minute changes.
  • Protect the executive’s time while accommodating key stakeholders and shifting business needs.
  • Ensure appropriate preparation and background information is available for meetings.
  • Manage a high-volume inbox, prioritizing requests, tracking follow-ups, and ensuring important matters are addressed.
  • Maintain an effective digital task-management system.
  • Provide concise daily updates on priorities, outstanding items, and upcoming commitments.
  • Coordinate frequent domestic and international travel, including flights, accommodations, transportation, and itinerary changes.
  • Anticipate travel needs and quickly resolve disruptions.
  • Provide clear itineraries and occasional after-hours support for urgent travel or scheduling matters.
  • Manage expense reporting and day-to-day executive administrative support.
  • Coordinate leadership activities and review materials for accuracy and completeness.
  • Lead special projects and identify opportunities to streamline processes and improve efficiency.

What We're Looking For

  • 5+ years supporting C-suite or senior executives in fast-paced corporate environments.
  • Proven experience managing complex calendars, high-volume inboxes, and executive travel.
  • Highly organized, proactive, and solutions-oriented, with excellent judgment and discretion.
  • Strong interpersonal skills with a warm, polished, and adaptable approach.
  • Able to anticipate needs, manage shifting priorities, and thrive in a fast-paced environment.
  • Growth mindset, strong attention to detail, and a focus on continuously improving efficiency.

Technology Skills

  • Advanced proficiency in Microsoft Outlook, Teams, Excel, and OneNote.
  • Comfortable leveraging AI tools such as Microsoft Copilot to improve productivity.
  • Experience with digital task-management tools such as Asana, Monday.com, or ClickUp.
  • Tech-savvy and quick to adopt new tools and processes.

Hours & Work Arrangement

  • Monday to Friday, fully onsite in Toronto
  • Standard hours are approximately 9:00 a.m. to 5:00 p.m.

Compensation & Benefits

  • Base salary: $95,000 - $105,000 + annual bonus + benefits from day 1 + retirement savings
  • Vacation: 3 weeks

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