Posted yesterday
Executive Assistant
@ Hays
Toronto, Ontario
Pay:
$90,000–$100,000 a year
Requirements summary:
- Coordinate travel arrangements and expense reporting as required.
- Assist with event coordination and executive team activities as required.
- 15+ years of Executive Assistant experience supporting senior leadership.
- Experience supporting multiple executives simultaneously.
- Proven ability to manage competing priorities in a fast-paced environment.
- Experience handling highly confidential and sensitive information with discretion.
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-05
- First seen by our source
- 2026-11-07
- Source record updated
- 2026-11-07
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Hays
| Field | Value |
|---|---|
| Open jobs on Jobsy | 247 |
Your New Company
Our client is a well-established professional services organization based in Toronto with a strong reputation, long-tenured workforce, and collaborative culture. They are seeking a highly experienced Executive Assistant to provide senior-level administrative support to leadership. This position is primarily onsite at the client's Toronto office, with some flexibility to work from home.
What You'll Do
- Provide comprehensive administrative support to senior leadership.
- Manage complex calendars, scheduling, and meeting coordination.
- Coordinate executive meetings, presentations, and special projects.
- Handle confidential correspondence, reports, and sensitive documentation.
- Prepare and distribute meeting materials, agendas, and follow-up items.
- Coordinate travel arrangements and expense reporting as required.
- Liaise with internal and external stakeholders on behalf of leadership.
- Prioritize and manage multiple requests from various executives and business leaders.
- Support organizational initiatives and administrative projects.
- Act as a trusted partner to leadership by anticipating needs and ensuring priorities are effectively managed.
- Maintain accurate records, files, and documentation.
- Assist with event coordination and executive team activities as required.
What You'll Bring
- 15+ years of Executive Assistant experience supporting senior leadership.
- Experience supporting multiple executives simultaneously.
- Proven ability to manage competing priorities in a fast-paced environment.
- Experience handling highly confidential and sensitive information with discretion.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- A proactive, professional, and service-oriented approach.
- Ability to work independently and hit the ground running.
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
- Experience within a professional services environment is strongly preferred.
- Experience supporting executive teams within a mid-sized or large organization is highly desirable.
- Previous experience mentoring or overseeing administrative staff is considered an asset.
What You'll Get In Return
- Competitive compensation package up to $100,000 annually, with flexibility based on experience.
- Opportunity to support senior leadership within a respected organization.
- Collaborative and professional work environment.
What You Need To Do Next
If you're interested in this opportunity, click Apply Now to submit your resume, or contact us directly for more information.
This posting is for an existing vacancy with the organization.
AI may be used to screen, assess or select applicants for the position.
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