Posted 2 days ago
Executive Assistant
@ Navacord
Toronto, Ontario
Overview
Navacord is hiring an Executive Assistant to support its President of Benefits Consulting & Financial Services. The role coordinates executive meetings, builds board-level PowerPoint and Excel reports, plans events, and manages calendars and travel. It is a full-time hybrid role that the posting describes as in-office with colleagues.
Responsibilities:
- Coordinate executive meetings and prepare PowerPoint and Excel materials
- Prepare board-level reports and presentations
- Schedule meetings, calls and travel for the President
- Plan events, town halls and leadership offsites
- Attend prospect meetings and capture detailed notes
Requirements summary:
- 7+ years of assistant experience for high-profile executives
- Advanced PowerPoint and Excel proficiency
- Demonstrated experience preparing board reports
- Excellent verbal and written communication
- Strong organizational and project management skills
- Insurance industry experience is an asset
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-08
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 7+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Retirement plan, Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Navacord
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Local Touch. National Strength.
Full company description
Shaping the Future of the Broker Distribution Channel Navacord Corp. is a Canadian platform to benefit the independent insurance brokerage community. The company will invest in and form a nationwide partnership of entrepreneurial brokers with deep roots in local business communities. Navacord was created with the mandate to help build and guide the best performing brokerages in the country, while keeping the entrepreneurial spirit alive. Our business model enables new partners to remain majority employee owned while focusing on organic growth, producing healthy profits and internal perpetuation.
- LinkedIn followers
- 53,019
- People associated on LinkedIn
- 795
- Reported office locations
- Toronto, Ontario, CA
- Business categories
- Employee Benefits
- Consulting
- Risk Management
- InsurTech
- Insurance
- Other recorded names
- Navacord
- Profile identifies a recruitment agency
- No
- Reported total investment
- 1,380,304,968
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Shaping the Future of the Broker Distribution Channel Navacord Corp. is a Canadian platform to benefit the independent insurance brokerage community. The company will invest in and form a nationwide partnership of entrepreneurial brokers with deep roots in local business communities. Navacord was created with the mandate to help build and guide the best performing brokerages in the country, while keeping the…
| Field | Value |
|---|---|
| Industry | Insurance |
| Company size | 1,001-5,000 employees |
| Organization type | Privately Held |
| Open jobs on Jobsy | 16 |
| View page |
WHY THIS ROLE MATTERS:
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.
WHAT YOU’LL BE RESPONSIBLE FOR
Administration
- Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
- Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
- Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
- Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
- Handle confidential information with discretion and professionalism.
Meeting & Event Coordination
- Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
- Assist in planning events, town halls, and leadership offsites.
- Understand requirements for each event to plan with attention to budget and time constraints.
- Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.
Personal Support
- Assist the President with personal tasks and appointments as needed.
Calendar Management
- Schedule internal and external meetings and conference calls for the President
- Liaise with executive assistants to handle requests and queries from senior executives.
- Coordinate and book travel arrangements.
Office Management
- Arrange passcards and greet any visitors to our office.
- Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
- Various office administrative tasks.
WHAT YOU BRING TO THE ROLE
- 7+ years of assistant experience for high-profile executives
- Previous experience working within the insurance industry is an asset
- Excellent communication (verbal and written) skills with a strong attention to detail
- Diplomatic with ability to exercise confidentiality
- Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Ability to work independently and as part of a team, with a strong sense of initiative and accountability
- Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
- Strong project management skills with the ability to manage multiple priorities and deadlines.
- Demonstrated experience preparing board reports and executive presentations.
- Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.
WHAT WE OFFER:
- Health and Dental Benefits
- RRSP Match Program
- Bonus
- Hybrid Work Environment
- Paid Vacation Time
- Sick Days
- Additional PTO available
This is for a new role.
Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.
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