Posted 7 days ago
Executive Assistant # 26-27663
@ US Tech Solutions
Toronto, Ontario
Overview
US Tech Solutions is hiring a contract Executive Assistant for an 8-month term with a possible extension, supporting Vice President level executives. The work covers calendar and meeting coordination, events, and presentations, on a Monday to Friday schedule with Wednesdays and Thursdays in the office. The posting asks for 2 to 4 years of executive assistant experience and advanced Microsoft Office skills.
Responsibilities:
- Manage executive calendars and schedule meetings
- Coordinate town halls, team events and holiday functions
- Prepare presentations, reports and meeting materials
- Process invoices and expense-related documentation
- Maintain confidential information and accurate records
Requirements summary:
- 2-4 years of Executive Assistant experience supporting senior leadership
- 2-4 years of calendar management experience
- Advanced Outlook, Excel, PowerPoint and Teams skills
- Strong verbal and written communication skills
- Experience in a banking or financial institution (preferred)
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required), College diploma (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
US Tech Solutions
| Field | Value |
|---|---|
| Open jobs on Jobsy | 8 |
Duration: 8 Months Contract + Extension
Schedule: Monday to Friday
Shift Timings: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM
• Wednesday and Thursday are mandatory office days
Job Description:
• Provide dedicated administrative support to Vice President level executives
• Manage calendars, schedules, and meeting coordination for senior leadership
• Support team meetings, leadership meetings, town halls, and events
• Work in a collaborative environment with Executive Assistants and leadership teams
Responsibilities:
• Manage executive calendars and scheduling activities
• Coordinate meetings and conference room bookings
• Prepare meeting materials and supporting documentation
• Organize team meetings and leadership meetings
• Coordinate town halls and team events
• Support holiday functions and employee celebrations
• Create presentations and reports
• Process invoices and expense-related documentation
• Maintain confidential information with discretion
• Respond to inquiries and information requests
• Collaborate with Executive Assistants across teams
• Prioritize multiple tasks and deadlines effectively
• Maintain accurate records and files
• Support administrative activities for the broader team
• Identify and recommend process improvements
Experience:
• Must have 2-4 years of Executive Assistant experience
• Must have experience supporting senior leadership or executives
• Must have 2-4 years of calendar management experience
• Must have experience scheduling meetings for multiple stakeholders
• Must have advanced Microsoft Outlook skills
• Must have advanced Microsoft Excel skills
• Must have advanced Microsoft PowerPoint skills
• Must have advanced Microsoft Teams skills
• Must have strong verbal communication skills
• Must have strong written communication skills
• Must have strong interpersonal skills
• Must have relationship-building skills
• Must have multitasking abilities
• Must have strong organizational skills
• Must have high attention to detail
• Must have the ability to work independently
• Must have experience managing confidential information
• Must have experience working in a fast-paced environment
• Must have recent administrative support experience
• Must have stable work history with reasonable tenure
• Must have experience in a banking or financial institution environment (preferred)
Education: College diploma or higher preferred or High school diploma or GED required
Shift Hours: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.
Recruiter Details:
Name: Shubham Deep Gautam
Email: [email protected]
Internal ID: # 26-27663
Journal
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