First seen by our source: 1 hour ago
Executive Assistant - Corporate Services and Human Resources
@ Renfrew County District School Board
Pembroke, Ontario
Overview
Renfrew County District School Board is hiring a full-time Executive Assistant for Corporate Services and Human Resources at its Pembroke board office. The role provides confidential administrative support to two superintendents, supervises a School and Office Coach, and administers board programs including Cross Boundary Transfers, FOI and privacy requests. The posting states 35 hours per week, 12 months a year, with a salary grid of $82,478 to $90,126 and occasional travel within the county and province.
Responsibilities:
- Provide confidential administrative support to two superintendents
- Screen inquiries and manage meeting schedules and minutes
- Supervise the School and Office Coach position
- Administer Cross Boundary Transfer and Student Support Fund programs
- Manage FOI requests, privacy and records retention
Requirements summary:
- Two-year college diploma in office or business administration, or equivalent
- 5 to 7 years of lead administrative or executive experience
- Proficiency in Microsoft Office, Access, Adobe PDF and Google Suite
- Experience with Aspen, Baragar, K212, EasyConnect and BusPlanner
- Tact, discretion and sound judgement with confidential records
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Manages people | Yes |
| Hours per week | 35 |
| Schedule | day |
| Travel | ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | vulnerable sector |
| Education | College diploma (required) |
| Fields of study | office administration, business administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Renfrew County District School Board
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Full company description
The Renfrew County District School Board (RCDSB) is in the north-eastern region of Ontario. Our district is bounded by the Ottawa River on the east and Algonquin Park on the west. Our southern-most schools are in Arnprior and our northern-most school is in Deep River. We have seven secondary schools and 24 elementary schools. In addition, we have adult high schools and Programs for Alternative Learning (PAL) in Arnprior, Renfrew, Pembroke and Barry's Bay.
- LinkedIn followers
- 1,510
- People associated on LinkedIn
- 624
- Reported office locations
- Pembroke, ON, CA
- Other recorded names
- Renfrew County District School Board
- Profile identifies a recruitment agency
- No
The Renfrew County District School Board (RCDSB) is in the north-eastern region of Ontario. Our district is bounded by the Ottawa River on the east and Algonquin Park on the west. Our southern-most schools are in Arnprior and our northern-most school is in Deep River. We have seven secondary schools and 24 elementary schools. In addition, we have adult high schools and Programs for Alternative Learning (PAL) in…
| Field | Value |
|---|---|
| Industry | Primary and Secondary Education |
| Company size | 1,001-5,000 employees |
| Headquarters | Pembroke, ON |
| Organization type | Educational |
| Open jobs on Jobsy | 22 |
| View page |
RENFREW COUNTY DISTRICT SCHOOL BOARD
requires an
EXECUTIVE ASSISTANT - CORPORATE SERVICES AND HUMAN RESOURCES
LOCATION:
RCDSB Board Office, Pembroke, ON
Occasional travel within the county and province may be required
Hours
35 hours/week (100% full-time), 12 months/year
REPORTS TO: Superintendent of Business, Corporate Services and Superintendent of Human Resources
CLASSIFICATION: Non-Union
RATE OF PAY: The annual salary grid range is $82,478 - $90,126
Position Overview
Reporting directly to the Superintendent of Business, Corporate Services and the Superintendent of Human Resources, the Executive Assistant facilitates the efficient operation of the office by providing confidential administrative and secretarial support. This position acts as a primary operational liaison to internal and external stakeholders, filtering and qualifying inquiries, handling executive correspondence, and supporting department management. Additional core functions include directly supervising the School and Office Coach position, administering board-wide programs (Cross Boundary Transfers and Student Support Fund), managing Freedom of Information (FOI), legal and privacy processes, coordinating OSBIE insurance requirements, and maintaining district records retention and disposition schedules.
About The District
The Renfrew County District School Board (RCDSB) educates over 9,000 students across 28 schools and administrative sites in the Ottawa River Valley, situated on the traditional territory of the Algonquin Anishinaabe people and home to the Algonquins of Pikwakanagan First Nation. As one of the region’s largest employers, RCDSB fosters an innovative, inclusive environment supporting 21st-century learning pathways.
Qualifications And Experience
Minimum Requirements:
- Education: Two-year college diploma specializing in office administration, business administration, or equivalent as determined by the Board (a combination of formal training and demonstrated experience may substitute).
- Experience: Minimum of 5-7 years of related experience in a lead administrative or executive role within an education or public sector office environment.
- Technical & Software Skills: Comprehensive proficiency in Microsoft Office Suite (including Access), Adobe PDF, Google Suite, webpage content creation, and specialized third-party platforms (Baragar, Aspen, K212, EasyConnect, BusPlanner).
- Communication & Judgement: Demonstrated tact, diplomacy, and sound judgement when handling sensitive legal, financial, and confidential records, with strong written and verbal communication skills.
- Direct experience supervising administrative support personnel and thorough knowledge of elementary and secondary school office requirements (Ministry PPMs, OSRs, OICs, student information systems).
- Demonstrated experience managing Freedom of Information (FOI) requests, preparing Information and Privacy Commissioner (IPC) annual reports, processing OSBIE insurance coverage/claims, and reviewing municipal property zone changes and subdivision applications.
- Executive & Administrative Support: Provide confidential administrative support to the Superintendent of Business and Superintendent of Human Resources; screen and direct inquiries; schedule meetings, draft agendas, and record minutes; maintain budget records and exercise budget signing authority for expense claims, invoices, Mastercard statements, and legal invoices; serve as an appointed Commissioner of Oaths.
- School Office Leadership & Supervision: Directly supervise the School and Office Coach position; establish, revise, and audit office organization and operational guidelines across District school offices to ensure cost-effective operation and compliance with Board policies and Ministry guidelines.
- Program Administration & Data Analytics: Preparation of the annual Long Term Enrolment Report, administer the Cross Boundary Transfer program (~900 annual applications) and Student Support Fund (SSF); analyze enrolment projections, boundary lists, and demographic data using Aspen, Baragar, and GIS tools; review County and municipal property zone changes, variance requests, and subdivision applications.
- Privacy, Legal, Insurance & Records Management: Oversee electronic/paper filing and retention schedules; manage FOI requests and track statutory timelines; coordinate OSBIE insurance certificates, property verification, and risk management inquiries; prepare legal documentation for property deeds, lease agreements, and contracts in consultation with legal counsel.
Hiring will follow the requirements outlined in RCDSB Administrative Procedures. Please submit your application at www.applytoeducation.com to be considered for this posting. Applicants are asked to submit a cover letter and detailed resume outlining their qualifications, skills, and experience related to this job opportunity by the closing date (November 6, 2026).
Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest. All offers of employment are conditional upon receipt of a current vulnerable sector screening criminal background check acceptable to the Board.
The RCDSB is committed to creating an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring a Code-protected accommodation are encouraged to advise Human Resources ([email protected]) throughout any stage of the recruitment process.
The RCDSB is committed to equity, diversity and inclusion in our employment practices.
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