Posted 13 days ago
Facilities Administrator
@ Hays
Surrey, British Columbia
Overview
Hays is hiring a Facilities Administrator to support the facilities management team for P3 facilities, reporting to the Manager of Administration. The work covers correspondence, filing, procedures, meetings, supplies, subcontractor support and project estimate tracking. The posting states a salary of $60,000 to $70,000 depending on experience, a discretionary bonus, 3 weeks' vacation and RRSP matching.
Responsibilities:
- Support facilities management team with correspondence and reports
- Develop and maintain manuals, plans, policies and procedures
- Assist in managing subcontractors
- Coordinate and attend meetings and provide minutes
- Manage office supplies, inventory and mail
Requirements summary:
- Experience as Facilities Administrator or in administrative role at a facilities management company
- Strong customer service and interpersonal skills
- Experience handling sensitive and confidential information
- Strong MS Office experience; MS Project is an asset
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-11-11
- Source record updated
- 2026-11-11
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Perks mentioned | Generous paid time off, Retirement plan, Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Hays
| Field | Value |
|---|---|
| Open jobs on Jobsy | 309 |
Your New Company
This company offers comprehensive facilities management and project delivery services. Their expertise includes technical maintenance, energy, and lifecycle management. They focus on building strong relationships with their clients to identify and deliver the most effective solutions tailored to their needs. They operate on an international level, within Canada and have offices across the country. They specialize in servicing sectors including government, healthcare, commercial, and industrial.
Your New Role
As the Facilties Administrator you will be reporting into the Manager of Administration. You will be joining an existing team of Facilities Administrators. The successful candidate will provide administrative support to the Facilities Management team for P3 facilities. Responsibilities will include:
- Support the facilitites management team by drafting correspondence and reports as well as ensuring filing is maintained and managed.
- Develop and maintain manuals, operational plans, policies, and procedures.
- Assist in managing sub-contractors.
- Coordinate, organize, and attend meetings as well as provide meeting minutes.
- Manage office supplies & inventory, distribute mail & packages, placing orders, and other administrative tasks.
- Act as a point of contact and liaison for the company over phone and email.
- Track estimates for project management: minor works, capital projects.
What you’ll need to succeed
- Experience in Facilities Administrator role or administrative experience with a Facilities Management company.
- Strong customer service and interpersonal skills.
- Experience dealing with sensitive and confidential information.
- Strong MS Office experience (MS Project is an asset).
What you’ll get in return
- Salary: $60,000- $70,000 experience dependent.
- Discretionary Bonus.
- 3 weeks’ vacation.
- RRSP Matching.
- Extended benefits.
Journal
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