Facilities Manager

Our employer partner, a real estate and facility management company, is currently looking to add an experienced Facilities Manager to their team!

Service line: GWS Segment

Role type: Full-time

Areas of Interest: Engineering/Maintenance, Facilities Management

Location(s): Vancouver - BC, GTA - ON, Montreal - QC

Job Overview:

As a Facilities Manager, you will manage a team responsible for overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings.

This job is a part of the Facilities Management functional area which focuses on managing Building Operators and Trade Staff, daily operations, retail areas, parkade and common areas (e.g.: visual inspection of all mechanical and electrical systems, chemical water analysis, HVAC) ensuring the highest standard is met and completed within established benchmarks. This job also provides support to the Clients and Tenants regarding all repairs and investment plans as well as small maintenance projects.

Key Responsibilities:

• Ensure environmental conditions are maintained at optimum comfort levels during occupied hours and ensure prompt, efficient response to tenant requests.

• Review and make necessary changes to the operating schedules of building HVAC, security, and lighting equipment to ensure tenant satisfaction is maintained at the highest levels for energy efficiency.

• Schedule, lead, supervise and direct the maintenance team, assign work priorities, determine the extent of required repairs and necessary corrective measures, provide technical training, and ensure personnel maintain the appropriate records; provide necessary coaching, counseling, training, and performance reviews as required.

• Implement and manage preventive maintenance program(s) to prolong the life of building equipment and systems to minimize repairs and down time. Ensure adequate records and schedules are maintained.

• Conduct frequent tours of the building to inspect life safety, mechanical and electrical equipment, and monitor required preventive maintenance measures and/or repairs.

• Maintain strict accountability of inventories and proper storage of supplies, stock, building fixtures, parts, and tools. Order required supplies or replacement items to maintain inventory/stock.

• Maintain written records of equipment inventory, operating manuals, and a library consisting of pertinent data relating to operating equipment and updated building/tenant drawings and plans.

• Ensure and maintain an effective water chemical treatment program as per client requirements.

• Manage, review and report on the performance of outside service contractors.

• Ensure all contractors abide by the building rules and regulations as per the Contractor Guidelines prepared by the client.

• Manage maintenance team, and subcontractors to ensure timely completion of building upgrades and repairs, update clients’ primary contact, with timely (minimum weekly) status reports on all major works.

• Provide technical assistance and advice to Client on expense and capital improvements during annual budget formulation.

• Promote safe work practices, product and equipment ownership and continuous improvement within the department.

• Maintain liaison between departments, tenants and maintenance as required.

• Maintain a good working relationship with management, staff and all employees.

• Inspect equipment to ensure that it is operating within correct parameters.

• Responsible for preventative maintenance, operation and servicing of mechanical facilities and the property in accordance with our preventative maintenance program.

• Responsible for general repairs and maintenance of the building interior/exterior as required.

• Ensure that mechanical rooms meet established cleanliness standards while complying with WorkSafeBC requirement and the BC Safety Authority.

• Monitor and respond to tenant service requests through Angus Anywhere system and coordinate necessary repairs and services as required.

• Monitor tenant construction to ensure base building systems are not altered or damaged and that the building codes are followed by contractors working at the property.

• Ensure repairs and maintenance of plumbing fixtures, including faucets, flush valves and related hardware are completed to the highest standard.

• Perform and ensure roof maintenance is completed safely, including inspection and cleaning of roof, drains and gutters.

• Ensure common area equipment (including door hardware, closers, locks, etc.) are completed to the highest standard.

• Participate and ensure testing of fire and life safety systems, per governing regulations and codes (including emergency generator testing, fire alarm testing, etc.).

• Ensure all regulatory codes and permits from the City of Vancouver and the BC Safety Authority are adhered to and are up to date.

• Participate in environmental, health and safety programs.

• Assist in the purchase of materials and supplies within spending limits in adherence with purchasing procedures & policies.

• Assist in the proactive planning of future Capital and Special projects.

• Assist in the annual budgeting process for the building and ensure to stay in compliance with budgeted costs throughout the year.

• Ensure all required documentation related to preventative, scheduled and ad hoc maintenance is completed and maintained as per established practices.

• This position requires you to work a regular shift rotation Monday to Friday.

• This role may require you to be involved from time to time in after hours projects or emergency situations.

• This role requires participation in the after-hours emergency response on call program.

• Perform all job functions in a safe and healthy manner in accordance with company’s Health, Safety and Environmental policies and government legislation/regulations.

• Perform other duties as assigned

Qualifications:

• 4th Class Power Engineer with minimum experience of 5 years

• Trade’s background is considered an asset

• Experience as a Supervisor or Manager (supervising a team of multi-disciplinary staff) in a mix-use building.

• Must have a solid understanding of maintenance and operational routines of large mechanical equipment.

• Proven computer skills (i.e., Microsoft Office – Excel, Word, Outlook)

• Experience with Direct Digital Control (DDC), BMS systems

• Knowledge of plumbing, electrical & HVAC systems is required

• Must be able to work with power tools and possess a hands-on mechanical skillset

• Ability to communicate effectively in English (oral and written)

• Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Due to ongoing demand, our employer partner is continuously hiring for this position. Applications are reviewed on a rolling basis.

NOTE: We thank all applicants interested in this opportunity, however; only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

• Review of compensation disclosures

• Prohibition on “Canadian experience” requirements

• Disclosure of artificial intelligence use (where applicable)

• Maintenance of posting records for compliance purposes

• Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

• Review of compensation disclosures

• Prohibition on “Canadian experience” requirements

• Disclosure of artificial intelligence use (where applicable)

• Maintenance of posting records for compliance purposes

• Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.