Financial Accountant

Job description:

Location: 40 Bell Estate Rd, Scarborough ON

Organization: Ina Grafton Gage Home

Department: Finance

Reports To: Director of Finance

Status: Full-Time, Permanent

Work Location: In Person

JOB OVERVIEW

At Ina Grafton Gage Home, we are committed to providing compassionate, high-quality care to our residents. Our Finance Department plays a vital role in supporting this mission by ensuring financial integrity, transparency, and strategic stewardship of resources.

We are seeking a detail-oriented and proactive Financial Accountant to join our small but dynamic finance team. The Financial Accountant supports full-cycle accounting processes, payroll administration, trust fund management, and financial reporting in a long-term care environment. This role ensures compliance with ministry regulations, supports budgeting and audit preparation, and contributes to the financial integrity of the organization.

RESPONSIBILITIES

Payroll

• Process bi-weekly payroll accurately and on time, including review and completion of pay adjustments, retroactive payments, special payments, and exceptions
• Calculate payout for involuntary terminations, including salary continuance payments; reconcile accrued severance GL account and prepare severance analysis
• Biweekly and monthly remittances to third parties including Government remittance, WSIB, health and dental benefits, group life and LTD benefits, union dues, pension plans, garnishments
• Support year-end payroll processes including T4 preparation and ROE issuance
• Completes all payroll and benefit accounting including journal entries and accruals, reconciliations and reporting, assist with budgeting, and payroll GL account analysis
• Maintain payroll documentation and ensure compliance with employment standards and collective agreements
• Respond to inquiries from staff, auditors, external parties as appropriate

Accounts Payable

• Review, code, and process vendor invoices in accordance with internal policies and funding guidelines
• Monitor payment schedules and prepare payment runs for approval
• Maintain vendor records and support onboarding of new suppliers
• Assist with resolving discrepancies and responding to vendor inquiries

Accounts Receivable

• Generate and issue invoices for resident care, services, and third-party billings
• Apply payments and reconcile AR subledger to general ledger
• Monitor aging reports and follow up on outstanding balances
• Collaborate with care teams and administrative staff to resolve billing issues
• Ensure compliance with ministry billing requirements and funding structures

Trust Accounting

• Maintain accurate records of resident trust accounts in accordance with ministry regulations
• Process deposits, withdrawals, and purchases on behalf of residents
• Reconcile trust accounts monthly and prepare reports for internal and external review
• Ensure proper authorization and documentation for all trust-related transactions

General Accounting

• Prepare and post journal entries and maintain general ledger accuracy
• Perform monthly bank reconciliations and petty cash reconciliations
• Support month-end and year-end close processes with schedules and accruals
• Assist with financial reporting and variance analysis

Reporting & Compliance

• Assist with ministry reporting and audit preparation
• Maintain documentation to support internal controls and compliance
• Support budgeting processes and provide financial data for forecasting
• Track expenditures for capital projects and funding streams

Support special projects and evolving finance needs as assigned by the Director of Finance.

QUALIFICATIONS

• Completion of post-secondary coursework in payroll, accounting, or business administration
• Experience with payroll systems such as ADP is considered an asset
• Familiarity with unionized environments and collective agreements is an asset
• Prior experience in long-term care or healthcare settings is considered an asset
• Exceptional attention to detail and accuracy in financial data management
• Strong time management and prioritization skills in a deadline-driven environment
• Proven ability to apply critical thinking to interpret complex data and take appropriate action
• Demonstrated initiative in identifying and implementing process improvements
• Excellent verbal and written communication skills, with the ability to collaborate across departments

Ina Grafton Gage Home is committed to providing accommodation throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Accommodation is available throughout the recruitment process in accordance with applicable legislation.

Benefits:

• Dental care
• Employee assistance program
• Life insurance
• Paid time off
• RRSP match
• Vision care