Posted last month
Fleet Manager Assistant
@ GCS Group
St. Albert, Alberta
Overview
GCS General Contracting Services Inc. is hiring a Fleet Manager Assistant to support the management of its vehicles, trailers and equipment across Alberta. The work covers asset tracking, maintenance coordination, compliance records, fuel and expense monitoring, and fleet reporting. The posting states competitive compensation and a benefits package after 3 months.
Responsibilities:
- Maintain fleet inventory, asset assignments and usage logs
- Schedule maintenance, inspections and repairs with vendors
- Track registrations, inspections, permits and driver records
- Monitor fuel usage and investigate unusual consumption
- Generate fleet performance and maintenance cost reports
Requirements summary:
- Class 5 driver's licence with a clean abstract
- CSTS 2020 and WHMIS 2015
- Experience in fleet administration or logistics preferred
- Microsoft Excel proficiency
- Fleet management or telematics software is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-09-24
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Transportation & driving |
| Travel | air: none · ground: moderate |
| Work setting | Office, Warehouse, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | CSTS 2020, WHMIS 2015 |
| Driver’s licence | required |
| Background checks | driving record |
Summary and details written by AI from the posting; the employer’s posting is the authority.
GCS Group
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
GCS Group - Specialty Trades | Construction Management | General Contracting
Full company description
GCS Group is a local company offering quality service in Horizontal Directional Drilling, Hydrovacing, Earthworks, Restoration, Utilities, Fibre Optics, Concrete and Landscape Construction. We strive to stay on the cusp of today's technologies, ensuring our clients get the best possible results. Capable of managing and delivering on any capacity and multidisciplinary, we foster the expertise and service that you won’t find anywhere else. Let GCS Group find the right solution for your next project. Call us at 780.818.2018.
- LinkedIn followers
- 251
- People associated on LinkedIn
- 16
- Reported office locations
- 54314, Sturgeon County, AB T8T 0T8, CA
- Other recorded names
- GCS Group
- GCS GROUP CANADA
- Specialties
- EARTHWORKS
- CONCRETE
- UTILITIES
- RESTORATION
- FIBRE OPTICS
- DIRECTIONAL DRILLING
- HYDROVAC
- LANDSCAPE CONSTRUCTION
- and DIRECTIONAL BORING
- Profile identifies a recruitment agency
- No
GCS Group is a local company offering quality service in Horizontal Directional Drilling, Hydrovacing, Earthworks, Restoration, Utilities, Fibre Optics, Concrete and Landscape Construction. We strive to stay on the cusp of today's technologies, ensuring our clients get the best possible results. Capable of managing and delivering on any capacity and multidisciplinary, we foster the expertise and service that you…
| Field | Value |
|---|---|
| Industry | Construction |
| Company size | 51-200 employees |
| Headquarters | Sturgeon County, AB |
| Organization type | Privately Held |
| Specialties | EARTHWORKSCONCRETEUTILITIESRESTORATIONFIBRE OPTICSDIRECTIONAL DRILLINGHYDROVACLANDSCAPE CONSTRUCTIONand DIRECTIONAL BORING |
| Open jobs on Jobsy | 10 |
| View page |
Join Our Team!
GCS General Contracting Services Inc. is seeking a highly organized and detail-oriented Fleet Manager Assistant to support the management of our fleet of vehicles, trailers, and equipment. This position plays a critical role in ensuring our fleet remains safe, compliant, cost-effective, and operational to support multiple divisions across Alberta.
The ideal candidate is proactive, mechanically inclined, comfortable working with data and fleet management systems, and able to coordinate effectively with drivers, mechanics, vendors, and management.
Key Responsibilities
Vehicle & Equipment Tracking
- Maintain an accurate inventory of all company vehicles and equipment.
- Monitor odometer readings, equipment hours, GPS/telematics data, and usage logs.
- Track asset assignments and equipment locations.
- Assist with fleet utilization reporting.
Maintenance Coordination
- Schedule routine maintenance, inspections, and repairs.
- Monitor service intervals and overdue maintenance requirements.
- Coordinate with mechanics, repair facilities, and vendors.
- Review and close work orders accurately.
- Follow up on repair requests and equipment issues reported by operators.
Compliance & Documentation
- Maintain fleet compliance records and ensure documentation is up to date.
- Track registrations, inspections, permits, and renewals.
- Maintain driver qualification records and training documentation.
- Manage insurance records, accident reports, and vehicle files.
Fuel & Expense Management
- Monitor fuel usage and fuel card transactions.
- Investigate unusual fuel consumption and usage trends.
- Assist with fleet budgeting, expense tracking, and cost reporting.
- Maintain records for repairs, maintenance, and operating costs.
Fleet Reporting & Data Entry
- Enter maintenance, repair, inspection, and operational data into fleet management software.
- Generate reports on fleet performance, downtime, maintenance costs, and utilization.
- Maintain spreadsheets, logs, and digital records.
Vendor & Parts Support
- Coordinate vendors for repairs, rentals, and sourcing parts.
- Obtain quotes and assist with purchase orders.
- Track parts inventory and reorder supplies as needed.
- Build and maintain positive relationships with suppliers and service providers.
Safety & Incident Support
- Assist with accident investigations and documentation.
- Coordinate repairs for damaged vehicles and equipment.
- Maintain records for insurance claims, photos, and incident follow-up.
- Support fleet safety initiatives and compliance programs.
Driver & Crew Support
- Assist with vehicle assignments, fuel cards, keys, and fleet-related resources.
- Communicate fleet policies, maintenance procedures, and safety requirements.
- Support onboarding and training of new drivers and equipment operators.
Administrative Support
- Respond to fleet-related inquiries via phone and email.
- Organize digital and paper records, maintenance logs, and fleet files.
- Provide administrative support to the Fleet Manager.
- Assist with special projects and continuous improvement initiatives.
Qualifications
- Previous experience in fleet administration, transportation, logistics, equipment management, or a related field is preferred.
- Strong organizational and time management skills.
- Proficiency with Microsoft Office, particularly Excel.
- Experience with fleet management, GPS, or telematics software is an asset.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and problem-solving abilities.
- Basic understanding of vehicle and equipment maintenance is preferred.
- Valid Class 5 driver's license with a clean driver's abstract.
- CSTS 2020
- Whmis 2015
What We Offer
- Competitive compensation.
- Comprehensive benefits package after 3 months.
- Opportunities for growth and advancement.
- Supportive team environment.
- Diverse and dynamic work supporting multiple construction and contracting divisions.
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