Posted 6 days ago
Front Desk Administrator
@ FACE Toronto
Toronto, Ontario
Overview
FACE Toronto is hiring a full-time, on-site Front Desk Administrator for its plastic surgery practice. The role covers greeting patients, high-volume scheduling, call and email handling, patient records, and payments. The posting requires at least 2 years in a medical office or high-end customer service setting.
Responsibilities:
- Greet and support patients
- Manage high-volume scheduling and appointment confirmations
- Answer and route calls, respond to emails
- Maintain confidential patient records and intake documentation
- Process payments, deposits, and billing
Requirements summary:
- Minimum 2 years in a medical office or high-end customer service
- Strong communication and phone etiquette
- Familiarity with medical terminology and insurance processes (asset)
- Ability to manage a high-volume schedule
- Proficiency in office software and medical management systems
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic, Office |
| Position | Mostly standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | People with disabilities |
Summary and details written by AI from the posting; the employer’s posting is the authority.
FACE Toronto
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
JOIN OUR TEAM!
We are a premier plastic surgery practice, committed to providing exceptional care and outstanding results for our patients. Our team of experienced surgeons, nurses, and administrative professionals work collaboratively to deliver personalized services in a welcoming, high standard clinical environment.
Position Title:
Front Desk Administrator
Reports to:
Director of Operations
Hours:
On-site, Full-Time
Role Description
The Front Desk Administrator at FACE plays a key role in delivering a seamless, elevated clinic experience. This role combines front desk operations, patient coordination, scheduling, and high‑level customer service.
Key Responsibilities:
- Greet and support patients, ensuring a warm and professional experience
- Manage high‑volume scheduling, appointment confirmations
- Answer and route calls; respond to emails and general inquiries promptly and professionally.
- Maintain accurate and confidential patient records, intake documentation
- Process payments, deposits, and billing with accuracy and discretion.
- Assist with mail, deliveries, faxing, chart preparation, and general administrative tasks
- Uphold patient confidentiality and maintain compliance with regulatory and clinical protocols
Qualifications:
- Minimum 2 years of experience in a medical office or high‑end customer service environment.
- Strong communication, phone etiquette, and interpersonal skills.
- Knowledge: Familiarity with medical terminology and insurance processes is beneficial
- Skills: Ability to manage a high-volume schedule and prioritize competing responsibilities
- Proficiency in office software and medical management systems; strong organizational and multitasking abilities; excellent communication skills
APPLY NOW
Please submit your resume and cover letter to [email protected]
We thank all applicants, however, only those considered for an interview will be contacted.
Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.