HR Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a HR Coordinator based in Ontario, Canada (Remote).

The HR Coordinator will provide essential administrative and coordination support to Senior HR Business Partners, helping deliver reliable HR services across multiple client accounts. This part-time role offers exposure to a broad range of HR activities, including recruitment, employee documentation, onboarding, payroll coordination, and compliance support. You will help keep projects organized, maintain accurate records, and ensure deadlines are consistently met. Working within a collaborative consulting environment, you will interact with colleagues and clients while managing your responsibilities with autonomy and attention to detail. The position is primarily remote, with occasional visits to client locations, making flexibility and strong organizational skills particularly important. This is a newly created opportunity driven by business growth, with an expected start in January 2027.

Accountabilities

In this role, you will support the day-to-day delivery of HR services and help Senior HR Business Partners manage multiple client files efficiently. Your responsibilities will include:

• Assist with recruitment activities by drafting job postings, coordinating interviews, preparing offer documentation, and tracking candidate progress.

• Prepare, format, update, and maintain HR documentation, including employee policies, standard operating procedures, and internal templates.

• Maintain accurate employee records and support onboarding, offboarding, and HRIS updates.

• Coordinate payroll inputs and related documentation to ensure information is accurate and submitted on time.

• Support health and safety administration, including training coordination and record keeping.

• Research applicable employment legislation and assist with client file audits under the guidance of Senior HR Business Partners.

• Help keep HR projects organized, monitor deadlines, and contribute to consistent, high-quality client service.

Requirements:

The ideal candidate is an organized, dependable, and detail-oriented professional who enjoys supporting HR operations and managing multiple priorities. You should be comfortable working independently while knowing when to ask questions or escalate concerns. The role also calls for adaptability, curiosity, and an interest in developing your HR expertise within a small-business consulting environment. Key qualifications include:

• Previous experience in HR administration, recruitment coordination, or payroll support.

• Working knowledge of Microsoft 365.

• Familiarity with an HR information system (HRIS) or applicant tracking system.

• Strong organizational skills and attention to detail, with the ability to manage competing priorities.

• Ability to work independently while collaborating effectively with colleagues and clients.

• Adaptability and willingness to learn new tools, technologies, and client systems.

• Sound judgment, accountability, and clear communication skills.

• Availability for occasional onsite visits to client locations, with preference given to candidates based in the Hamilton to Kitchener-Waterloo area.

Benefits:

• Hourly compensation ranging from C$20 to C$25, depending on experience and HR knowledge.

• Part-time schedule with a guaranteed minimum of 5 hours per week.

• Expected workload of approximately 5 to 15 hours per week during the first six months, with the possibility of additional hours depending on project needs.

• Flexible working arrangements with no fixed daily schedule.

• Primarily remote work from Ontario, with occasional client-site visits.

• Opportunity to build practical HR experience across recruitment, payroll, employee administration, health and safety, and compliance.

• Collaborative working environment that encourages autonomy, trust, and professional development.

• Expected start date: January 2027.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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