HR Generalist- Bilingual

NHC 24/7 Inc. is looking for a highly organized, detail-oriented, and bilingual HR Generalist to join its team in Rockland, Ontario.

The successful candidate will provide comprehensive human resources and administrative support across the organization, assisting with all stages of the employee lifecycle, including recruitment, onboarding, employee records management, training coordination, performance reviews, employee relations, and offboarding.

Working closely with management and various departments, the HR Generalist will also provide operational and administrative support to ensure the smooth day-to-day functioning of the company.

This is an excellent opportunity for a resourceful and adaptable professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to a growing team.

Key Responsibilities

1. Human Resources Administration

Maintain accurate, organized, and confidential employee records.

Process employee requests, attendance records, vacation requests, and time-off requests using BambooHR.

Prepare and distribute employee forms, acknowledgment documents, benefits information, and other HR-related correspondence.

Maintain and update company policies and procedures.

Provide administrative support to HR management as required.

2. Recruitment and Selection

Create and update job descriptions.

Post and manage job openings on recruitment platforms such as Indeed.

Review applications, screen candidates, and conduct initial pre-screening.

Coordinate and schedule interviews with candidates and hiring managers.

Prepare interview materials, employment offer letters, and employment contracts.

3. Employee Onboarding and Offboarding

Coordinate new employee start dates, orientations, and onboarding schedules.

Prepare onboarding packages and ensure all required documentation is completed.

Create employee profiles in BambooHR and Citation Canada.

Coordinate workplace access, IT equipment, company clothing, PPE, and other required supplies.

Assign and track mandatory onboarding training.

Coordinate employee departures, including the return of company property, final payroll information, Record of Employment (ROE) documentation, and removal of system access.

4. Employee Relations and Performance Management

Assist management with employee disciplinary documentation and employment termination letters.

Maintain records of employee incidents, performance concerns, and disciplinary actions.

Track probationary periods and annual performance reviews.

Coordinate performance evaluations and follow up with supervisors and employees to ensure completion.

5. Workplace Safety, Training and Certifications

Coordinate workplace incident documentation and WSIB reporting, including Form 7 submissions when required.

Maintain employee training records and certification tracking systems.

Schedule mandatory training and refresher courses.

Coordinate IICRC training, continuing education credits, asbestos-related training, Working at Heights, and WHMIS certifications.

Monitor certification expiry dates and follow up on outstanding training requirements.

6. Employee Engagement and Recognition

Organize company events, including the annual holiday party.

Coordinate employee recognition initiatives, gifts, and service anniversary awards.

Manage Employee of the Year voting and recognition activities.

7. Operational and Administrative Support

Assist the Operations Department with daily scheduling and administrative activities.

Prepare work orders, coordinate client appointments, and maintain scheduling records.

Communicate with contractors and follow up on project updates.

Prepare and submit reports through Encircle and coordinate client authorization documents.

Provide administrative support to Project Managers and other departments as required.

Assist with management reports, meeting minutes, special projects, and other administrative duties.

Requirements and Qualifications

Previous experience in Human Resources and/or office administration.

Bilingual in English and French, with strong written and verbal communication skills in both languages.

Experience with data entry and employee record management.

Strong computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.

Experience with HR management systems such as BambooHR is an asset.

Excellent organizational, time management, and multitasking skills.

Strong attention to detail and ability to manage competing priorities.

Ability to work independently and collaboratively as part of a team.

Excellent interpersonal and communication skills.

High level of discretion and ability to handle confidential and sensitive information.

Ability to adapt and perform effectively in a fast-paced, sometimes demanding work environment.

Valid driver's licence.

Clean criminal record check required before the start date.

What We Offer

Competitive salary starting at $60,000 per year.

Dental care.

Extended health care benefits.

Paid time off.

On-site parking.

Weekly direct deposit.

Casual dress code.

Opportunity to work with a dynamic and growing team.

Work Environment

On-site position in Rockland, Ontario.

Fast-paced, multi-tasking environment.

Construction-oriented company with a dynamic and sometimes disruptive work environment.

Occasional overtime may be required.

Ideal Candidate

The ideal candidate is a proactive, organized, and adaptable HR professional who enjoys wearing multiple hats. They are comfortable balancing human resources responsibilities with operational and administrative tasks while maintaining professionalism, confidentiality, and a positive attitude.

Are you bilingual, organized, and comfortable working in a fast-paced environment? Do you enjoy supporting people and keeping operations running smoothly? We'd love to hear from you! Join the team at NHC 24/7 Inc.