Posted last month
Human Resources Administrator (temporary, up to 12 months)
@ Utilities Kingston
Kingston, Ontario
Overview
Utilities Kingston is hiring a temporary Human Resources Administrator for up to 12 months. The role handles employee records, lifecycle transactions, recruitment and onboarding administration, benefits and payroll documentation, and HR reporting. Candidates need strong attention to detail, an undergraduate diploma or degree, and a Class G driver's licence.
Responsibilities:
- Maintain confidential employee records and HRIS data
- Process hires, transfers, leaves and terminations
- Coordinate recruitment, interviews and onboarding
- Administer benefits and pension documentation
- Prepare HR reports and workforce metrics
Requirements summary:
- Undergraduate diploma or degree in HR or Business
- One year of office experience, HR preferred
- Intermediate PeopleSoft or HRIS knowledge
- Class G driver's licence
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-15
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Human resources |
| Experience | 1+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required |
| Education | Bachelor’s degree (required) |
| Fields of study | Human Resources, Business Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Utilities Kingston
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
The Human Resources Administrator provides comprehensive administrative and operational support across the employee lifecycle, ensuring accurate, timely and confidential administration of employee information and HR processes. Serving as a key point of contact for employees, managers and external stakeholders, this role combines strong attention to detail and effective coordination to deliver a responsive, positive employee experience.
Major Responsibilities:
1. Maintain accurate and confidential employee records within the HRIS and employee files, ensuring data integrity and compliance with organizational and legislative requirements.
2. Process employee lifecycle transactions including hires, transfers, promotions, leaves of absence, return to work and terminations and prepare related employment documentation and correspondence on a timely basis.
3. Coordinate document retention and records management in accordance with departmental processes and legislative requirements and support audits by maintaining accurate documentation.
4. Prepare HR statistics, organizational charts, meeting minutes and other administrative documentation and coordinate meetings, training sessions and related presentations.
5. Coordinate recruitment administration, including posting positions, scheduling interviews, preparing interview materials and maintaining applicant tracking records.
6. Prepare employment offers and onboarding documentation and coordinate pre-employment requirements.
7. Facilitate onboarding and orientation activities for new, student and temporary employees and follow-up to ensure a positive experience.
8. Administer employee benefits, pension and payroll related documentation, including enrolments, changes and terminations, liaising with providers to resolve routine inquiries.
9. Prepare HR reports and workforce metrics and identify opportunities to improve administrative processes and workflows.
10. Support HR projects, policy updates and process improvement initiatives.
Education, Certification and Other Qualifications Required
Skills and Abilities:
• Advanced verbal and written communication skills
• Advanced attention to detail and accuracy
• Intermediate proficiency with MS Office & SharePoint
• Intermediate organizational skills with the ability to manage multiple priorities
• Ability to manage confidential information with professionalism and discretion
Knowledge:
• Intermediate knowledge of PeopleSoft or other HRIS platforms
• Basic knowledge of Human Resource principles and practices
• Basic knowledge of the Employment Standards Act, 2000 and Accessibility for Ontarians with Disabilities Act requirements
• Basic knowledge of Occupational Health and Safety requirements as it relates to individuals, the organization and operational requirements.
Experience:
• Undergraduate diploma/degree in Human Resources, Business Administration or related discipline
• Post Graduate Certificate in Human Resource Management preferred
• 1 year working in an office environment, previous experience in HR preferred
• Class G drivers’ licence
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