Human Resources/Office Administrator (Spanish speaking)

Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we’re now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET® brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having the most flavorful products and the best people in the industry. We are constantly pushing boundaries to be a leader in fresh produce innovation. We seek individuals that demonstrate our PRIDE values (Passion, Respect, Innovation, Drive, Excellence) to help us fulfill our mission to inspire healthy living through WOW flavor experiences.

Fresh4Sunset, Mastronardi’s Greenhouse partner located in Delta, BC is currently seeking an HR/Office Administrator to join our team. The Human Resources/Office Administrator (“the position”) is responsible to support management with the efficient use of human, physical and financial resources in the entire Fresh4U Group of companies. This position is a core contributor to the management of human resources and will be engaged all year in managing to those plans to ensure success.

Values:

To perform the job successfully, the incumbent’s behavior must be consistent with the PRIDE values expected of all Mastronardi Produce employees: be Passionate; have Respect; be Innovative; be Driven and strive for Excellence.

Primary Responsibilities:

Human Resources and Payroll:

• Key role in discussions and planning for corporate group manpower needs (both local and temporary foreign workers)
• Responsible for preparing job descriptions, job offers, advertisements and organizing interviews
• Managing a schedule of follow up meetings with new workers, monitoring the annual review schedule and vacation schedule
• Attend Staff meetings, taking minutes then follow up on recommendations, suggestions, or direction from management
• Preparation of intake package for new employees, assisting with completing package and providing orientation
• Set up all new workers (local and temporary) into the Payworks system
• Ensures complete and organized employee files for all workers
• Support with setting up new workers in timeclocks and providing training on how to use the system and ensuring everyone is able to use the time clocks.
• Support to the Grower and Operations Manager in verifying the daily time entries in pay system
• Reporting payroll changes, absences, vacations to Controller to ensure accurate payroll

Temporary Foreign Workers (TFW) Program:

• Initiating, maintaining, and monitoring required LMIAs and employee recruitment through agencies in various countries and various streams of entry
• Overseeing and organization of Intake and departures of new TFW for all locations, including preparation of documents, contracts, forms and also arranging travel to and from Canada and all appointments required for intakes
• Accompanying TFW to appointments when needed or arranging alternate solutions so that workers can access services outside of work
• Answering worker inquiries
• Being on-call for emergencies and connecting workers with appropriate assistance
• Ensure that regular housing inspections are carried out and documented
• Participation in integrity audits of the TFW programs, providing required records and responses

Occupation Health & Safety:

• Organize and attend required safety meetings, recording minutes, saving the minutes and distributing them to management
• Providing training for Health & Safety committee members
• Timely reporting of injuries and filing of Form 7
• Participate in Workplace Inspections, respond to orders and assist with documentation
• Constant development, improvement and execution of a Health and Safety program, ensuring all locations are compliant
• Maintaining training and certifications schedules for programs such as forklifts, pesticides, first aid, AgSafeBC and other required training to ensure compliance
• Occasional review and updating of training programs as legislation changes arise

Office Management:

• Monitoring inventory for office supplies, first aid supplies, PPE and cleaning supplies.
• Assistance to management with clerical tasks such as work processing, scheduling, report preparation, and other needs as they arise
• Organizing, scanning and filing of receipts and other documents as required
• Occasional data entry tasks
• Research for new equipment or supplies as needed
• Organization of meetings, including ordering food or supplies
• Maintaining a cleaning schedule for kitchens

Any other duties as may be assigned by management as the company requires, with consultation with employee.

Education/Background Requirements:

• Required: Post-secondary in any of the following: Business, Accounting, Human Resources and/or Operations Management or similar courses
• Required: minimum three (3) years of experience in any of the mentioned areas of work (combination of roles)
• Preferred: five (5) or more years of same experience

Other Skills, knowledge and/or abilities:

• Demonstrated ability to perform detailed tasks, maintain accurate records and manage deadlines and due dates
• Ability to self-monitor and complete tasks according to their deadlines
• Ability to work effectively and respectfully among various language groups and cultures
• Ability to guide, direct, document and coordinate required records for groups of foreign workers, including the varied requirements per stream
• Skill and knowledge to comfortably and efficiently use a computer, email, spreadsheet software, and payroll software
• Ability to work collaboratively with management to complete documentation for various programs and obtain corporate goals
• Ability to respond confidently and competently to common inquiries from government agencies and individual workers regarding foreign worker programs
• Ability to effectively communicate professionally, in English, both verbally and in writing.

Work conditions:

• • This position will require travel between all farm locations (Aldergrove, Abbotsford, Surrey and Delta) but will mainly be based in Delta
  • High standards of conduct and professionalism are required for this position
  • There will occasional requirement to accompany workers to appointments
  • This position will be working primarily indoors in a climate-controlled, smoke-free office and/or warehouse and growing environment. The noise level in the work environment is usually moderate.

Salary range is $55k/yr-$65k/yr CAD