Human Resources & Office Coordinator

Job Title: Human Resources, Safety & Administrative Assistant
Company: Aurora Furniture Manufacturing Ltd.
Location: Calgary, AB

About Us

Aurora Furniture Manufacturing Ltd. is a recognized leader in the leather furniture manufacturing industry, renowned for our innovation and quality. As part of the Amax Group of Companies, we are committed to fostering a positive, efficient, and collaborative work environment across our operations in Calgary, British Columbia, and Ontario.

We are currently seeking an experienced HR & Office Coordinator to join our team and contribute to the effective delivery of HR and administrative services company-wide.

Position Overview

About the Role

We are seeking a detail-oriented and organized HR & Safety Administrator to support our Human Resources, Health & Safety, and administrative functions. This role is ideal for someone who enjoys working in a fast-paced manufacturing environment and is looking to develop their career in HR and workplace safety.

The successful candidate will assist with employee onboarding, payroll administration, attendance tracking, health and safety documentation, and general office support. This position plays an important role in ensuring smooth day-to-day operations and maintaining compliance with company policies and regulatory requirements.

Key Responsibilities

Human Resources Support

• Assist with employee onboarding and offboarding processes, including new hire paperwork, orientations, and employee file management
• Prepare employment documents, including offer letters, employment agreements, and internal communications
• Support timesheet collection, attendance tracking, and payroll-related documentation
• Maintain accurate employee records and HR databases
• Respond to employee inquiries and provide general HR administrative support
• Assist with recruitment activities, interview scheduling, and candidate communications
• Support compliance with company policies, procedures, and employment standards

Health & Safety Administration

• Maintain health and safety records, training logs, certifications, and compliance documentation
• Coordinate new employee health and safety orientations and required training programs
• Assist with incident reporting, investigations, and corrective action documentation
• Support workplace inspections, hazard assessments, and safety audits
• Track employee certifications, licenses, and training renewals
• Coordinate Joint Health and Safety Committee (JHSC) meetings, documentation, and record keeping
• Assist with workplace injury claims, return-to-work documentation, and related administrative processes
• Support compliance with occupational health and safety regulations and company safety programs
• Prepare reports and documentation for internal and external audits

Administrative Support

• Provide general office administration and clerical support
• Schedule meetings, interviews, training sessions, and company events
• Maintain organized digital and physical filing systems
• Prepare reports, spreadsheets, and internal documents as required
• Support communication between HR, management, and production teams
• Assist with office supply management and other administrative duties as assigned

Qualifications

• Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field is an asset
• Previous administrative, HR, or office experience preferred
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to handle confidential information professionally
• Ability to prioritize tasks and work independently in a fast-paced environment
• Experience in a manufacturing environment is considered an asset
• Knowledge of workplace health and safety practices is an asset