Junior School Administrative Assistant, Academics

Employment Terms: Full-Time, Permanent

Start Date: November 2026

Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 240 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity:

Reporting to the Assistant Heads, Junior School and PYP Coordinators, the JS Administrative Assistant, Academics is a key member of the Junior School Office team. Collaborate closely with, and taking some direction from, the Administrative Coordinator and Assistant to the Head, the role provides administrative support to the Assistant Heads, helping to coordinate events, prepare documents, manage files and calendars, and keep curriculum and leadership work moving smoothly. As the first point of contact for students, parents, and visitors, this role supports daily front-desk operations, including attendance, student care, and overall office organization. The JS Administrative Assistant also supports student health and safety, field trips, and admissions as needed.

This is a full-time, full-year role, based in the Junior School and providing support in other areas of the school as needed and possible during the summer and March break periods.

Key Accountabilities include, but are not limited to:

• Administrative Support to the Assistant Heads: Schedule and organize meetings, manage calendars, order supplies, assist with organizing JS functions, oversee collation of items for the weekly staff newsletter, assist with the organization of PYP Exhibition and other curriculum events, support with preparation of materials, registration, and documentation for faculty professional development, support with report cards, and annually update the curriculum guide and JS Handbook.

• Junior School Office Support: Full range of office administration tasks, answer calls and inquiries, greet, direct, and sign in/out visitors, track student attendance and follow up directly with parents as needed, maintain awareness of student allergies and medical issues and assess students’ need to visit the Health Centre, support security and safety including managing the entrances and supporting with fire and lockdown drills.

• Coordination of Junior School Supply Coverage: Coordinate teacher supply cover alongside the Assistant Heads, maintain updated records and daily plans, and complete and submit payroll.

• Field Trip Support: Organize all field trip paperwork, including letters, risk management forms, insurance certificates, volunteer vulnerable sector checks, and field trip kits for teachers, ensure field trip billings are accurate and budgets are balanced.

• Admissions Support: Support admissions by requesting, maintaining and filing OSRs per legislative guidelines, checking details closely for accuracy, and preparing for admission by updating and copying tests and assessment materials.

Candidate Profile:

• Post-secondary training/education in a related field.

• 3+ years of related experience; experience in a school setting or with children is a strong asset.

• Strong communication and interpersonal skills

• Professionalism and strong attention to detail

• Ability to build relationships and engage with students and parents

• Strong organizational skills with the ability to respond to multiple inquiries in a fast-paced environment

• Tact, diplomacy and the ability to maintain confidentiality

• Nurturing and caring; responsive to the needs of children

• Takes initiative and anticipates the needs of the Junior School and Assistant Heads & PYP Coordinators

• Excellent understanding of Google Suite, Student Information Systems, and word processing skills

Why Join Branksome Hall:

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:

• Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;

• Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;

• Opportunity for some hybrid work depending on the role.

• Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;

• Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $50,123 - $62,570

How to Apply:

Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page by November 17, 2026. The posting will remain active until the position is filled.

Please be advised that a closed AI system may be employed in our recruitment process to enhance efficiency and the review of all candidates. While this technology helps us assess qualifications, our team actively reviews outcomes to identify and address any potential assumptions or biases throughout the process.

Applications (resume and cover letter) can also be sent to:

Branksome Hall – Human Resources

10 Elm Avenue

Toronto, Ontario

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all applicants in advance; however, only those selected for an interview will be contacted.

To learn more about Branksome Hall, visit our website at: branksome.on.ca.