Posted 23 days ago
Office Administrator
@ 1Click Energy Solutions Inc.
London, Ontario
Overview
1Click Energy Solutions is hiring a full-time Office Administrator in London, Ontario, to support day-to-day operations of its local team. The role covers customer communication, scheduling and coordination of service and installation appointments, record keeping, and data entry. Experience in office administration or scheduling is expected, and HVAC or home-services experience is an asset.
Responsibilities:
- Provide administrative support to the local operations team
- Manage calls, emails and customer inquiries
- Maintain customer records, job files and documentation
- Coordinate service appointments and installation schedules
- Support field technicians, installers and contractors
Requirements summary:
- Previous office administration or scheduling experience
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office
- Ability to learn new software and internal systems
- Professional, customer-focused communication
Tools & skills
Source and dates
Source type not verified · easyapply
- Employer posting date
- 2026-10-14
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
1Click Energy Solutions Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 20 |
About 1Click Energy Solutions
1Click Energy Solutions is Canada's largest provider of heat pump-based heating and cooling solutions. We work with homeowners and local HVAC contractors to deliver energy-efficient home comfort solutions.
As our team continues to grow in London, Ontario, we are looking for an organized, proactive, and dependable Office Administrator to support our day-to-day operations. This role is ideal for someone who enjoys keeping things organized, coordinating people and schedules, solving problems, and helping a busy team run smoothly.
Key Responsibilities
Provide day-to-day administrative support to the local operations team.
Manage incoming calls, emails, customer inquiries, and general correspondence.
Maintain accurate customer records, job files, spreadsheets, and internal documentation.
Assist with data entry, document preparation, invoicing support, and other administrative tasks.
Coordinate service appointments, installation schedules, and customer bookings.
Manage schedule changes, cancellations, and urgent requests.
Assist with coordinating materials, equipment, and other requirements for upcoming jobs.
Support a growing team of field technicians, installers, contractors, and operations staff.
Take ownership of day-to-day tasks and follow through without requiring constant supervision.
Qualifications & Skills
Previous experience in office administration, scheduling, coordination, or a similar role.
Strong organizational skills and attention to detail.
Comfortable managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to learn new software, scheduling tools, and internal systems quickly.
Strong problem-solving skills and the ability to work independently.
A proactive mindset with a willingness to take initiative and follow tasks through to completion.
Professional and customer-focused approach when communicating with customers, technicians, and contractors.
Experience in HVAC, construction, home services, or a field-service environment is considered an asset.
What We Offer
Full-time, permanent employment.
The opportunity to grow alongside an expanding team.
A collaborative and supportive work environment.
A varied role with opportunities to develop administrative, coordination, and operational skills.
The opportunity to contribute directly to improving processes and supporting business growth.
Who We're Looking For
We're looking for someone who is more than just an administrator. The ideal candidate is organized, resourceful, and comfortable taking ownership of tasks from start to finish. You enjoy keeping schedules on track, helping people stay organized, anticipating what the team needs, and finding practical solutions when things change.
If you're a strong communicator who enjoys being at the centre of a busy operation and wants to grow with an expanding company, we'd love to hear from you.
Apply today to join 1Click Energy Solutions in London, Ontario.
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