Log in Sign up free
Apply now

Posted 11 days ago

Office Administrator

@ Avalon Mechanical

View all jobs

Victoria, British Columbia

$28–$33/hrOn-siteFull-time
Apply now
SIGNALS

Overview

Avalon Mechanical is hiring a full-time Office Administrator for its Victoria office to start immediately. The role supports engineering professionals with proposal writing, bid monitoring, customer service and office organization. The posting gives a salary of $28-$33/hour depending on experience.

Pay:

$28–$33 an hour

Responsibilities:

  • Manage proposal writing and project set-up
  • Monitor bid sites such as BC Bid
  • Provide frontline customer service and reception
  • Manage mail and courier items
  • Scan, file and maintain project records

Requirements summary:

  • Previous administrative or legal-focused office experience
  • Proficiency in Microsoft Office Suite
  • Ability to produce high-quality technical writing
  • Excellent customer service skills
  • Strong organization and time management

Tools & skills

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelProject management softwareBC Bid
Source and dates

Employer career site / ATS feed · bamboohr

Employer posting date
2026-10-26
First seen by our source
2026-11-04
Source record updated
2026-11-04

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish
Fields of studyBusiness Administration
Perks mentionedFlexible hours, Retirement plan

Summary and details written by AI from the posting; the employer’s posting is the authority.

Apply now

Avalon Mechanical

View all jobs
FieldValue
Open jobs on Jobsy2
Job description

About Avalon

Established in 1984, Avalon Mechanical has grown into an industry recognized Mechanical Engineering Consultancy firm. Specializing in Mechanical Design Systems for HVAC, Plumbing, and Fire Suppression, we have completed thousands of projects in a range of industries. With offices in Victoria, Nanaimo, and Vancouver, our team is growing, and we are looking to add to our complement of skilled and knowledgeable administrative professionals.

The Position

Avalon Mechanical Consultants Ltd. currently has an opening for a full-time Office Administrator position in our Victoria office to start immediately. This exciting position is an integral part of the Avalon team, providing general administrative support to our engineering professionals. The role will require a nimble, learning-focused mindset that can adapt to the changing demands of a busy workload. The successful candidate will be positive and engaging with the ability to organize, prioritize, and problem solve with confidence. They will efficiently manage their workload while collaborating with the administrative team.

Compensation and benefits for this position are to be discussed with applicants on an individual basis. The salary range is between $28-$33/hour depending on experience.

Candidate Requirements

  • Previous experience in an administrative or legal-focused role in an office environment.
  • Knowledge of legal proceedings and contracts is considered an asset.
  • Ability to produce high-quality technical writing.
  • Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
  • Excellent customer service and relationship building skills.
  • Adaptable and flexible with the ability to prioritize work.
  • Highly organized and able to manage workflow efficiently and independently.
  • Excellent time management, written and verbal communication skills.
  • Team player with a positive attitude.
  • Willingness to learn and to grow with the company.
  • Completion of courses in Business Administration an asset.

Key Job Responsibilities:

  • Manage proposal writing and project set up for our Victoria office.
  • Monitor project bid-sites such as BC Bid.
  • Provide exceptional proactive support to administrative team.
  • All frontline customer service (answer phones, emails, greet walk-in clients).
  • Manage mail and courier items – collect, sort, and prepare incoming and outgoing items.
  • Act as first point of contact to visitors, answer inquiries, and deliver excellent customer service.
  • Utilize Project Management software.
  • Maintain office supplies, cleanliness, organization.
  • Scanning, filing, and maintaining project documentation and records.

Company Benefits:

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

  • Comprehensive health benefits
  • Employer matched group RRSP
  • A supportive and motivated work environment
  • Interesting, challenging, and rewarding work
  • Bright and open workspace
  • A flexible schedule
  • Top-of-the-line hardware and software systems
  • Ergonomic, sit/stand workstations
  • Weekly and monthly social activities
  • Budget for company swag

To Apply:

Please upload your resume and cover letter directly to this posting

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Similar jobs

  • Office Administrator

    Vancouver, BC
    On-siteFull Time

    Kindred Construction

    Candidates need related office experience and proficiency in Microsoft Office. Customer service experience, and communications or Human Resources education, are assets. Strong prioritization, multi-tasking and ownership of the work are expected.

    Microsoft Word, Microsoft Excel, Corporate cell phone accounts

  • Office Administrator

    Vancouver, BC
    On-siteFull Time

    BGC Engineering: BGC Engineering is an international consulting firm that provides professional services in applied earth sciences.

    2+ YOEBGC Engineering needs candidates with 2 to 5 years of administrative experience, strong organization and attention to detail, and proficiency in Microsoft Office and Adobe Acrobat. Strong communication skills and the ability to work independently and in a team are also required.

    Microsoft Office, Adobe Acrobat, Canva

  • Office Administrator (6-month contract) - Kelowna (1126)

    Kelowna, BC
    $23.75/hrOn-site

    Trail Appliances Ltd.

    Candidates need administrative or customer service experience, typing of at least 40 wpm, fast and accurate data entry, and Microsoft Office proficiency. Strong written and spoken communication and conflict handling are also required.

    Microsoft Office, POS

  • Office Administrator / Receptionist

    Smithers, BC
    $25–$30/hrContract

    Randstad Canada

    Candidates need Microsoft Office skills, strong organization, and a professional phone manner. Reception, office administration or customer service experience is preferred, and overtime during peak tax deadlines is required.

    Microsoft Office, Telephone system

    Office Administrator / Receptionist

    Terrace, BC
    $25–$30/hrContract

    Randstad Canada

    Candidates need Microsoft Office skills, strong organization and attention to detail, and a professional phone manner. Reception, office administration or customer service experience is preferred, and they must be able to work fully onsite and accept overtime.

    Microsoft Office, telephone system

    Office Administrator / Receptionist

    Vancouver, BC
    $25–$30/hrContract

    Randstad Canada

    Candidates need Microsoft Office proficiency, strong organization and detail skills, and a professional phone manner. Reception, office administration or customer service experience is preferred, and fully onsite work is required.

    Microsoft Office

    Office Administrator / Receptionist

    Surrey, BC
    $25–$30/hrContract

    Randstad Canada

    Randstad Canada asks for strong organization and attention to detail, professional phone and verbal communication, and Microsoft Office skills. Reception, office administration or customer service experience is preferred, and candidates must work onsite and be available through June 30, 2026.

    Microsoft Office, Telephone system

    Office Administrator / Administrative Assistant

    Vancouver, BC
    $27.88–$28.85/hrContract

    Randstad Canada

    1+ YOECandidates need 1 to 3 years of office or administrative experience, strong Microsoft Office skills, and organizational skills. They must work 100% on site in Vancouver. Experience in environmental services and familiarity with EQuIS or Deltek Vantagepoint are assets.

    Microsoft Word, Microsoft Excel, Microsoft Teams, SharePoint, Microsoft PowerPoint, Microsoft Outlook

Locations & environments

Locations

All of CanadaRemote · Hybrid · On-site · Field

Pro tip: add remote jobs to widen your search.

Exclude locations

Workplace type

Company jobs in these results

These are this company’s jobs loaded in your current search. The company may have more openings.