Posted 15 days ago
Office Administrator
@ GFL Environmental
Ottawa, Ontario
Overview
GFL Environmental is hiring an Office Administrator to keep daily office operations running smoothly. The role handles inbound calls and visitors, creates service requests and work orders, processes mail, invoices and purchase orders, and serves as a main contact for staff, vendors and customers. The posting states a bilingual English and French preference and strong Google Workspace skills.
Responsibilities:
- Greet visitors and answer calls, emails and inquiries
- Create service requests and work orders for operations
- Process purchase orders and invoices for the branch
- Sort and distribute mail, packages and courier deliveries
- Maintain office supplies inventory and place orders
Requirements summary:
- Excellent English and French written and oral skills
- Bilingual French and English preferred
- Strong computer skills with Google Workspace
- Interpersonal skills to build vendor and client relationships
- Willingness to learn industry-specific systems
Tools & skills
Source and dates
Employer career site / ATS feed · paradox
- Employer posting date
- 2026-10-23
- First seen by our source
- 2026-10-23
- Source record updated
- 2026-10-23
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English, French |
Summary and details written by AI from the posting; the employer’s posting is the authority.
GFL Environmental
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation. Through a strategically located network of facilities across Canada and the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to more than 135,000 industrial, commercial and institutional customers. We offer an unparalleled commitment to customer service, reliability and efficiency and maintain an unwavering focus on safety and compliance with environmental and legislative requirements. At GFL, we believe that by providing accessible, cost-effective environmental solutions we will encourage greater environmental responsibility and allow our customers and the communities we serve to be Green For Life. ------------------------------------------------------------------------------------------ GFL Environnement est la seule grande entreprise de services environnementaux diversifiés en Amérique du Nord offrant des services de gestion des déchets solides, de gestion des déchets liquides et d'assainissement des sols. Grâce à un réseau stratégiquement situé au Canada et aux Etats-Unis, l'équipe professionnelle et dévouée d'employés de GFL offre un service local à plus de 4 millions de foyers sous contrat municipal et à plus de 135 000 clients industriels, commerciaux et institutionnels. Nous offrons un engagement inégalé à l'égard du service à la clientèle, de la fiabilité et de l'efficacité, et nous mettons l'accent sur la sécurité et le respect des exigences environnementales et légales. Chez GFL, nous croyons qu'en offrant des solutions environnementales accessibles et rentables, nous encouragerons une plus grande responsabilité environnementale et nous permettrons à nos clients et aux collectivités.
- LinkedIn followers
- 170,621
- People associated on LinkedIn
- 8,102
- Reported office locations
- 100 New Park Place, Vaughan, Ontario L4K 0H9, CA
- Business categories
- Environmental Consulting
- Waste Management
- GreenTech
- Other recorded names
- GFL Environmental Inc.
- Specialties
- Municipal / Residential Waste
- Industrial / Commercial / Construction Waste
- Construction & Demolition Services
- Used Oil Collection
- Hazardous Waste Management
- Excavation Services
- Shoring & Foundations
- Soil Remediation
- Vacuum Truck Services
- Infrastructure Development
- Recycling
- Organics
- Industrial Cleaning
- HAZMAT Emergency Response
- Landfill Disposal & Diversion
- and Environmental Remediation
- Profile identifies a recruitment agency
- No
- Reported total investment
- 5,167,778,866
Currency and observation date were not supplied; this is not a current valuation or a funding round.
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation. Through a strategically located network of facilities across Canada and the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to…
| Field | Value |
|---|---|
| Industry | Environmental Services |
| Company size | 10,001+ employees |
| Headquarters | Vaughan, Ontario |
| Organization type | Privately Held |
| Specialties | Municipal / Residential WasteIndustrial / Commercial / Construction WasteConstruction & Demolition ServicesUsed Oil CollectionHazardous Waste ManagementExcavation ServicesShoring & FoundationsSoil RemediationVacuum Truck ServicesInfrastructure Development |
| Open jobs on Jobsy | 580 |
| View page |
The Office Administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office documentation and serve as a primary point of contact for team members and customers. You will be responsible for managing sales inquiries, resolving service issues, organizing documentation for service orders, and routing complex requests to the appropriate departments, all while maintaining professional relationships with vendors and clients.
Key Responsibilities
- Welcoming and directing visitors.
- Answer and direct incoming calls, emails, and customer inquiries to the appropriate department.
- Based on incoming calls or at the direction of Operations Management, create service requests and work orders for operations teams to execute.
- Collect field documentation, third-party invoices and other relevant information to organize and upload into the company’s operations management system.
- Receive, sort, and distribute incoming mail, packages, and courier deliveries to appropriate departments and personnel.
- Prepare and send outgoing mail and packages from various departments.
- Collecting office checks, emailing copies to the collections department, and mailing original checks to cash applications.
- Access to a shared mailbox to assist in distributing and retrieving invoices to the proper facilities and departments.
- Process Purchase Order (PO) requisitions and invoices for the branch as needed
- Maintaining office supplies inventory and place orders when necessary
- Prepare reports, presentations, and documents as required.
- Execute time-sensitive administrative tasks under pressure while maintaining high service standards.
Knowledge, Skills, Abilities and Competencies:
- Bilingual preferred (French and English).
- Excellent oral and written English / French skills, paired with strong interpersonal abilities to foster positive relationships with vendors and clients.
- Exceptional computer competence with a working knowledge of Google Workspace (and a willingness to train on industry-specific systems).
- A desire to learn the nuances of our business and the adaptability to handle evolving priorities with ease.
#GFLTalent
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