Office Experience Coordinator

Are you a customer-focused administrative professional with a passion for coffee culture and hospitality? Our client, a dynamic, fast-paced, and dog-friendly marketing agency in Liberty Village, is seeking an Office Experience Coordinator with a heavy focus on elevating their in-office Coffee Bar & Café experience. This is an exciting, 5-day onsite temporary contract for 1 month with a high possibility of extension, based at 219 Dufferin Street and operating from 8:30 am to 5:00 pm (36.25 hours per week).

In this high-visibility role, you will work hand-in-hand with the agency's Café Coordinator to ensure the Coffee Bar serves as a warm, welcoming, and premium hub for employees, executive leadership, and clients. You will actively craft and serve hot and cold specialty beverages—including espresso drinks, teas, and custom lattes—while managing café inventory, tracking orders, and maintaining a sparkling clean environment. The ideal candidate brings a background in barista work, specialty coffee shops, or the food service industry, alongside an inclusive communication style and a proactive approach to supporting an energetic corporate community. If you are eager to blend your hospitality skills with corporate office coordination in a creative agency setting, apply today!

Advantages
-Schedule: 8:30 am – 5:00 pm, Monday to Friday (5 days in office)
-TTC access
-Creative & Trendy Environment: Work in a dynamic, friendly, and dog-friendly marketing agency environment in Liberty Village.
-Defined Term with Growth: Secure a 1-month temporary contract with a strong likelihood of extension based on business needs and performance.
-Barista & Hospitality Focus: Spend a significant portion of your day managing an upscale in-office coffee bar and serving specialty espresso drinks and lattes.
-Consistent Full-Time Hours: Enjoy a structured 7.5-hour workday (36.25 hours per week) from 8:30 am to 5:00 pm with a predictable daily schedule.
-Competitive Contract Pay: Earn a competitive hourly rate of $20.62/hour.
-Inclusive & Supportive Team: Benefit from a collaborative workspace that prioritizes inclusive language, steady training, and strong cross-functional relationships.
-Comprehensive Onboarding: Paid training is fully provided, covering both general office coordination and specialized café/coffee bar operations.

Responsibilities
Coffee Bar & Café Operations
-Beverage Crafting: Partner with the Café Coordinator to expertly prepare and serve high-quality hot and cold beverages, including espresso, teas, and specialty lattes.
-Café Coverage: Act as the primary operator of the Coffee Bar on a regular basis whenever the lead Café Coordinator is away or unavailable.
-Inventory & Ordering: Track, manage, and place orders for all Coffee Bar supplies, pantry snacks, beverage fridges, and specialized LCBO/wine orders.
-Station Replenishment: Routinely restock milk, cream, sugar, cups, lids, and stir sticks, and keep the fruit bowl and snack stations full.
-Sanitization & Upkeep: Clean and maintain all specialized coffee bar equipment, sanitize surfaces, unload/reload dishwashers, and manage fridge/pantry organization.

Meeting, Catering & Event Support
-Meeting Prep: Prepare boardrooms with required catering, packaged snacks (yogurt, granola, chips), and beverages prior to high-level client meetings.
-Event Coordination: Assist with external catering orders and handle the physical setup and cleanup for internal and external corporate events, including charitable initiatives.

General Office Experience Coordination
-Facilities & Clutter Management: Proactively monitor common areas, boardrooms, and kitchens to ensure the environment always looks professional, clean, tidy, and welcoming.
-Front Desk & Admin Support: Provide reception relief when needed, coordinate courier logistics, handle stationery inventory, and assist with employee gift/swag orders.

Qualifications
● 2+ years of relatable experience
● The ideal candidate has experience working at a coffee shop or in the food service industry.
● Understanding of Microsoft Outlook
● Understanding of Google Docs
● Superior interpersonal skills with the ability to take initiative.
● A high attention to detail and strong sense of accountability
● A willingness to assist others and take on new responsibilities.
● Excellent verbal and written communication skills
● Excellent organizational and time management skills

Summary
If you think you have the potential and want to work in an amazing working environment, APPLY NOW!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.