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Posted 14 days ago

Officer - Scheduling

@ Kwantlen Polytechnic University

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Surrey, British Columbia

Full-timeTemporary1+ years experience
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SIGNALS

Overview

Kwantlen Polytechnic University is hiring an Officer - Scheduling for its Scheduling & Registration team. The role builds and maintains post-secondary, apprenticeship and continuing education class timetables, including final exams, and assigns rooms. Salary follows the Collective Agreement.

Responsibilities:

  • Build and update class timetables and final exam schedules
  • Assign rooms to in-person course sections
  • Work with Dean's Office staff to resolve scheduling issues
  • Publish term timetables to enable student registration

Requirements summary:

  • Bachelor's degree or equivalent education and experience
  • At least one year of recent academic scheduling experience
  • Intermediate Microsoft Excel skills
  • Knowledge of Canadian post-secondary systems
  • Excellent communication and organizational skills

Tools & skills

Student information systemAcademic room scheduling systemMicrosoft ExcelMicrosoft OfficeEnterprise database reporting tool
Source and dates

Source type not verified · tbe

Employer posting date
2026-10-23
First seen by our source
2026-10-13
Source record updated
2026-10-23

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationBachelor’s degree (required)

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Kwantlen Polytechnic University

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Full company description

KPU's Melville School of Business is the second largest undergraduate business school in Western Canada - consisting of over 250 business faculty, 3,500 full-time students, and 9,000 total students annually who are enrolled in one of the 22 available program options. Awarded the prestigious international accreditation by the association of Collegiate Business Schools and Programs (ACBSP), the Melville School of Business meets the rigorous educational standards established by ACBSP and stands as one of the few internationally accredited business schools in B.C. Your Career Starts Here.

LinkedIn followers
4,867
People associated on LinkedIn
68
Reported office locations
  • 12666 72 Ave, Main Building, Room 206, Surrey, BC V3W 2M8, CA
Business categories
  • Higher Education
  • Colleges & Universities
  • Education
Other recorded names
  • Kwantlen Polytechnic University
  • KPU Melville School of Business
Specialties
  • Certificate
  • Diploma and BBA Programs and Partners-In-Marketing: Kwantlen's School of Business has partnered up with the Surrey Board of Trade to offer students real life experience working with local businesses
Profile identifies a recruitment agency
No
Reported total investment
0

Currency and observation date were not supplied; this is not a current valuation or a funding round.

View all jobs Website

KPU's Melville School of Business is the second largest undergraduate business school in Western Canada - consisting of over 250 business faculty, 3,500 full-time students, and 9,000 total students annually who are enrolled in one of the 22 available program options. Awarded the prestigious international accreditation by the association of Collegiate Business Schools and Programs (ACBSP), the Melville School of…

FieldValue
IndustryHigher Education
Company size1,001-5,000 employees
HeadquartersSurrey, BC
Organization typeEducational
Year founded1981
SpecialtiesCertificateDiploma and BBA Programs and Partners-In-Marketing: Kwantlen's School of Business has partnered up with the Surrey Board of Trade to offer students real life experience working with local businesses
Open jobs on Jobsy48
LinkedInView page
Job description

We are currently seeking an Officer - Scheduling to join our Scheduling & Registration team.

Job Overview

The Officer - Scheduling is responsible for the timely, efficient and accurate scheduling of KPU's post-secondary, apprenticeship, and continuing education class timetables, including final exam schedules. The incumbent works cooperatively with Dean's Office staff to build complex timetable schedules and problem-solving scheduling issues. The role creates and updates the details of course sections in the student information system, assigns rooms to in-person sections, which results in published term timetables. This allows for both online and back-office student registration to occur each term.

Education and Experience

  • A bachelor's degree.
  • Minimum of one (1) year recent related experience in academic scheduling within the Office of the Registrar or post-secondary institution.
  • Or an equivalent combination of education and experience.

Knowledge, Skills & Abilities

  • Experience using an enterprise student information system, ideally using a class schedule module. Beginner level experience using an academic room scheduling system.
  • Intermediate level experience using Microsoft Excel. Beginner level experience with Microsoft Office Suite or productivity software. Microsoft Office certification an asset.
  • Beginner level experience using an enterprise database reporting tool to produce operational and audit reports from a relational database.
  • Demonstrated knowledge of Canadian post-secondary education systems as it pertains to academic programs, policies and procedures.
  • Excellent oral and written communication skills including the ability to present information in a clear and concise manner.
  • Ability to interact effectively with a variety of individuals with diverse backgrounds and needs.
  • Demonstrated ability to deal with sensitive situations that call for the use of diplomacy, tact and professionalism in the delivery of information and explanations.
  • Excellent organizational and time management skills, demonstrated attention to detail.
  • Demonstrated ability to take initiative and work independently.
  • Proven ability to juggle and prioritize tasks, work to deadlines and demands, make responsible decisions and determine when to seek advice.
  • Ability to respond well to working under pressure and resolve complex issues in an effective manner.
  • Demonstrate problem solving, needs analysis and analytical skills.
  • Ability to think creatively while carrying out existing activities, keeping a process improvement perspective in mind.
  • Demonstrated interpersonal skills to work collaboratively as an effective team player with all levels of the organization.
  • Proven ability to exercise tact, diplomacy, and conflict resolution.
  • Ability to provide guidance, direction, training and education to others.

Please click here for a more detailed job description.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.

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