Operations coordinator - Commercial Real Estate

Are you an experienced administrative professional looking for your next challenge? Are you interested in the field of property management? Do you want to work for a highly reputable company who manages premium buildings in the heart of downtown Montreal? If so, this could be the role for you!

Our client, one of the largest landlords of first class properties is looking for a dynamic and versatile Operations Coordinator - Commercial Real Estate!

Advantages
-Permanent position, 35 hours/week
-Paid indoor parking spot
-In office position four days a week and possibility of working remotely one day per week
-Summer half-days
-Flexible working schedule
-Competitive salary and end of year bonus
-3 weeks vacation, 6 personal days and 10 sick days
-Comprehensive insurance plan paid for by company

Responsibilities
-Transmit clear information/objectives to stakeholders. Receive, dispatch, and follow up on service calls.
-Prepare and send welcome/tenant/construction manuals.
-Create, send, and track purchase orders (POs).
-Ensure all invoices are paid.
-Create and manage control sheets/files.
-Collaborate with suppliers and Internal departments to ensure sufficient insurance coverage.
-Ensure tenant invoicing (TWO and Angus) is sent to accounting.
-Maintain a summary table of all contracts (duration, contact info, etc.).
-Ensure the team provides access/cards according to building protocol.
-File documents appropriately on the server when requested.
-Ensure all data is entered regularly.
-Facilitate the work of your superiors.
-General office management

Qualifications
- Fluently bilingual, both written and oral, considering that the candidate shall need to be able to communicate with clients from the U.S.A, Europe and other regions;
- Hold a Diploma of Collegial Studies (DEC - administration); or hold a Diploma of Vocational Studies (DEP - secretarial) and two (2) years of relevant experience;
- Experience in commercial real estate is a big asset
- Knowledge of the Microsoft Windows operating system and Office softwares including Word and Excel;
- Knowledge of Adobe (to manage PDFs);
- Knowledge of the Angus software is an asset.
- Knowledge of the Avid software is an asset.
- Very comfortable with computer software systems
- Proactive, solution oriented, and a great energy

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Send us an email anytime at [email protected]

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.