Part-Time Administrative Assistant

VITA COMMUNITY LIVING SERVICES/MENS SANA

Administrative Assistant

(12-Month Contract)

Providing Safety, Practicing Respect, Promoting Community

WE ARE VITA!

VITA is a non-profit organization providing supports and services to individuals with a developmental disability and or mental health challenge. Our staff make a difference in the lives of our members everyday.

OPPORTUNITY

We are hiring an Administrative Assistant to join our team on a One (1) year contract assignment. This Part-time 12-month contract position is an opportunity to put your knowledge and technical skills to work on a variety of administration related tasks.

The position of Administrative Assistant is responsible for answering all incoming calls for the organization, greeting guests, and completing clerical duties as assigned by the Office Manager

WHY VITA?

We love supporting the community we serve! At VITA, we believe that positive, happy, and healthy people have a passion for life and bring that energy to their work. No matter what your specialty or experience, your unique contributions will make a difference.

Our culture blends various backgrounds, experiences, and perspectives. We believe it is not about fitting into our culture; it is about adding value to our workplace through expertise, fresh ideas, and perspectives.

We cannot wait to see what you will bring!

THE ROLE:

• Promptly answers, screens and directs incoming calls to appropriate staff in a professional and courteous manner and takes messages when required.
• Greets all visitors and informs appropriate personnel.
• Opens and distributes all incoming mail.
• File, photocopy, typing and distribute correspondence, reports and forms.
• Minute-taking support for operational departments, as needed.
• Organize supply orders for all programs.
• Performs other related duties as assigned by Supervisor.

WHAT YOU BRING:

• Minimum 1 year experience working in an administrative role an asset.
• Knowledge of switchboard duties an asset
• Ability to maintain confidentiality, prioritize and meet required timelines.
• Ability to handle multiple tasks
• Excellent interpersonal and communication skills (both oral & written)
• Proficient computer skills required

SHIFT:

Tuesday, Wednesday, Thursday (8:30am - 4:30pm)

WHAT’S IN IT FOR YOU?

At VITA we care about each other, reaching our potential and making a difference in our communities. So, we thrive on being creative and fostering a thoughtful and committed work culture.

• Paid Vacation
• Ability to make a difference and lasting impact.
• Opportunities to perform challenging work in a dynamic and collaborative culture.

Additional Information:

We know through experience that different ideas, perspectives, and backgrounds foster a stronger and a more collaborative work environment. VITA strives to create a workplace that reflects the community we serve and where everyone feels empowered to bring their authentic self to work.

VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, colour, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that makes everyone unique.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.

While we thank all applicants, only those under consideration will be contacted for an interview. No telephone calls please. If you have the necessary skills, energy, and ambition; submit your cover letter, resume and three (3) work-related references.