Posted 22 days ago
Parts and Inventory Coordinator
@ Hays
Ontario
Overview
Hays is hiring a contract Parts and Inventory Coordinator for a commercial and industrial refrigeration company. The role handles purchase orders, vendor sourcing and relationships, job estimates, expense tracking, invoice flow, and warranty returns. The posting asks for supply chain knowledge, Microsoft Office 365 skills, and a lifting ability of up to 50 lbs; refrigeration or HVAC experience is an asset.
Pay:
$25–$28 an hour
Responsibilities:
- Issue, track and reconcile purchase orders for parts and materials
- Source and manage vendor relationships
- Prepare job estimates and track project expenses
- Manage supplier invoices for accounts payable verification
- Ship and track warranty return parts
Requirements summary:
- Conversant in supply chain logistics
- Basic mechanical, technical or mathematical aptitude
- Proficient in Microsoft Office 365
- Ability to lift up to 50 lbs when required
- Refrigeration or HVAC experience an asset
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-15
- First seen by our source
- 2026-10-17
- Source record updated
- 2026-10-17
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office, Warehouse |
| Position | Sitting and standing |
| Physical demands | physical low · lift 50 lb · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Hays
| Field | Value |
|---|---|
| Open jobs on Jobsy | 241 |
Your new company
With a strong commitment to excellence, this organization provides dependable and energy-efficient refrigeration solutions for commercial and industrial clients. Backed by extensive industry knowledge and technical expertise, it specializes in system design, installation, maintenance, and repair services tailored to meet diverse operational requirements.
Your new role
- Assist in issuing, tracking and reconciling Purchase Order for all parts and materials purchases.
- Negotiate equipment rentals and material purchasing etc
- Vendor management including sourcing new vendors and building relationships with current vendors
- Assist in preparing and sending job estimates
- Assist in tracking and analyzes all expenses on projects.
- Manages the receipt of invoices from suppliers for account payables verification. Coordinates a prompt, efficient and timely flow of paperwork/documentation.
- Ship and track warranty return parts to warranty provider and support administration team to ensure credits/refunds are received.
What you'll need to succeed
- Conversant in supply chain logistics
- Basic mechanical / technical / mathematical aptitude
- Good attention to detail
- Displays a willingness to learn
- Innovative, thinks outside the box, pro-actively develops self-knowledge
- Ability to multitask and prioritize
- Good focus on customer satisfaction
- Proficient in Microsoft Office 365
- Ability to lift up to 50lbs when required
- Previous exposure in Refrigeration & HVAC an asset
What you'll get in return
You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
This posting is for an existing vacancy with the organization.
AI may be used to screen, assess or select applicants for the position.
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#1126721 - Kavita Seebaran
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