Payroll and Accounting Specialist

Job Title: Payroll and Accounting Specialist

Vacancies: This posting is for (1) current vacancy

Location: Toronto, ON (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model: Hybrid Work Model

Salary Band: 5 ($60,000 - $70,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way

MAKING AN IMPACT
Reporting to the Director, Finance Operations, the Payroll & Accounting Specialist is responsible for the accurate and timely completion of day-to-day payroll processing and related activities. The role supports payroll administration, employee data maintenance, reconciliations, reporting, year-end activities, and payroll accounting tasks while following established processes, procedures, and controls.

WHAT YOU’LL BE DOING:

1. Payroll and Time & Attendance

• Support the timely processing of all new hires, transfers and terminations in ADP Workforce Now (WFN) system. This includes:

1. Reviewing the accuracy of setup for new hires (salaried and hourly) including the setup of tax accounts, provincial worker’s compensation accounts, employer health, and other payroll deductions.
2. Maintaining the accuracy of employee data in WFN that impacts finance or payroll, such as home cost number and general ledger integration (GLI)
3. Process and validate payroll adjustments for assigned employees to support accurate bi-weekly payroll processing.

• Support the Payroll Operations Lead in managing the Time & Attendance (T&A) module in WFN by reviewing the accuracy of the T&A module prior to payroll bi-weekly processing, including collaborating with HR and People leaders to setup pay classes and timecards.
• Collaborate with HR team to ensure accurate processing of payroll for staff transitioning to various leaves including short- and long-term disability, and parental leaves.
• Maintain knowledge of provincial employment regulations, especially for Quebec, and basic payroll standards across all provinces. Ensure compliance of federal and provincial legislations, especially in collaboration with the HR team.
• Monitor the payroll email inbox to assist employees, people leaders, and retirees.
• Processing of payments and reporting of payroll related service providers such as pension and benefit provider (i.e. CAAT) and manage all provincial workers compensation and health tax premiums.
• Reconcile Oracle Netsuite payroll accounts quarterly, including payroll clearing accounts, WCB, and group benefits clearing accounts.
• Collaborate with the Payroll Operations Lead, HR team, and ADP to resolve payroll-related tasks or issues promptly.
• Update and escalate any payroll or related issues to Payroll Lead (or Director, Finance Operations) to ensure timely resolution.
• Support payroll year-end tasks and work with ADP to ensure timely completion, including all annual filings and compliance reports.

1. Finance and Payroll Operations

• Contribute to process improvement initiatives and new system implementations as assigned.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned.

QUALIFICATIONS:

• Post-secondary education in accounting or business and working towards payroll certification.
• 3 – 5 years’ experience of knowledge/experience in accounting and payroll
• Experience using ADP and/or NetSuite is an asset
• Excellent customer service and communication skills (verbal and written) required
• Strong knowledge and proficiency in Excel and complex payroll and accounting systems
• Enthusiastic, positive, solutions-focused with a ‘can do’ attitude, and ability to work both independently and as part of a collaborative team.
• Strong ability to critically think and provide recommendations for complex situations.
• Excellent attention to detail and strong organizational skills, with a high ability to prioritize and multitask to meet time sensitive and multiple deadlines.
• Possess a strong understanding of accounting principles.
• English is required; French/Bilingualism (French /English) is an asset due to the organization’s nationwide operations.
• Others may apply.

* For roles based in Quebec, French is required. Knowledge of another language may be required depending on job responsibilities and business needs.

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by November 27, 2026.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate anonymized recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting [email protected]. For more information about our privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.

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