Payroll & Benefits Coordinator

Payroll & Benefits Coordinator (Canada & U.S.) with PCP certification - or in persuit of - combined with two years + of full-cycle payroll experience preferred.

Join BQE Water Inc.

BQE Water Inc. is a global leader in innovative water treatment and resource recovery solutions for the mining industry. Through innovative technologies, we help companies meet environmental regulations while protecting clean water as a shared global resource. We develop cutting-edge solutions, design and operate water treatment plants, and provide ongoing technical support that drives continuous innovation and environmental stewardship.

The Opportunity

BQE Water is seeking a Payroll & Benefits Coordinator/Specialist. This is an ideal role for a detail-oriented and adaptable payroll professional with experience processing North American payroll, administering employee benefits, optimizing Excel usage and maintaining HRIS systems. Working with the support and guidance of the finance and HR leadership daily, the successful candidate will support payroll operations for 100-200 employees across multiple Canadian provinces and U.S. jurisdictions. While the overall employee population is relatively modest, the payroll environment is varied, with employees working across multiple jurisdictions and under a range of employment and contract arrangements. The successful candidate will be comfortable navigating this variety while ensuring compliance with payroll legislation, tax regulations, and employee benefit programs. Duties include, but are not limited to:

Payroll

• Process full-cycle semi-monthly payroll for 100-200 employees across multiple Canadian provinces and the U.S.
• Accurately enter payroll, tax, and benefits information into Dayforce (Ceridian).
• Review and reconcile employee timesheets to ensure accurate payroll calculations.
• Assist with payroll-related journal entries and accruals.
• Reconcile payroll and benefits accounts with the general ledger and cost centres.
• Maintain payroll records and documentation in accordance with company policies and regulatory requirements.

Benefits

• Administer employee benefit programs, including:
• Extended health and dental benefits plans and Health Spending Accounts (HSAs)
• Retirement savings and employer-matching programs
• Employee benefit enrolments, changes, and terminations
• Maintain accurate employee records and HRIS data.
• Support benefits reporting and compliance activities.

Compliance, Reporting & Data Management

• Prepare and submit payroll remittances and statutory reports for Canadian and U.S. jurisdictions.
• Complete quarterly and annual filings with agencies such as:
• Canada Revenue Agency (CRA)
• Service Canada
• Workers' Compensation Boards (WCBs)
• Applicable U.S. state and federal agencies
• Reconcile and prepare annual T4 and W-2 reporting.
• Support internal and external payroll audits.
• Monitor legislative changes affecting payroll, taxation, and employee benefits.
• Track employee leaves, vacation balances, and absences to ensure payroll accuracy.
• Use Excel to reconcile, analyze, validate, and report on payroll and benefits data.

Employee & Stakeholder Support

• Support HR with employee inquiries regarding payroll, taxes, deductions, and benefits.
• Partner with HR and Finance teams to ensure data accuracy and process efficiency.
• Contribute to the continuous improvement of payroll and HR processes.

Qualifications & Eligibility

• A minimum of two years of full-cycle payroll processing and benefits administration experience for a similar-sized employee population.
• Experience supporting employees under a variety of employment arrangements (e.g., salaried/hourly and permanent/temporary) across multiple Canadian provinces (B.C. and Quebec are assets) and/or U.S. states.
• Familiarity with the day-to-day use of payroll, benefits, and HRIS platforms; Dayforce (Ceridian) experience is considered an asset.
• Payroll Compliance Practitioner (PCP) certification, or completion anticipated within the next calendar year.
• Current knowledge of payroll compliance, employment standards, tax regulations, and employee benefits administration.

Compensation Package

• Competitive salary.
• Health and wellness benefits from your first day, plus a company-funded Health Spending Account and GRSP matching following probation.
• Generous paid vacation program, plus a company-wide paid week of leave each December.
• Up to $1,000 in annual education reimbursement, in addition to coverage of role-related professional memberships and dues.
• Monthly team events and social activities; complimentary onsite gym; free kitchen snacks and refreshments; employee lounge, kitchen, balcony, and BBQ facilities.
• Career growth opportunities within a global environmental technology company.

Unfortunately, due to the high volume of applications we receive, only candidates selected to continue in the recruitment process will be contacted. We sincerely thank all applicants for their interest in joining our team and supporting the work we do.

Before you click "Apply," please include a cover letter outlining how your career journey to date aligns with the responsibilities and qualifications outlined above. We look forward to reviewing your application.

BQE HR