Posted 27 days ago
Payroll Specialist
@ Pivotal Integrated HR Solutions
Toronto, Ontario
Overview
Pivotal Integrated HR Solutions is hiring a part-time Payroll Administrator to process weekly payroll and invoicing for a large workforce across multiple clients. The work covers entering timesheets, checking for missing hours, processing shift premiums, travel and mileage, and generating customer invoices. The role requires availability Monday through Thursday, 8am to 5pm, and flexibility around payroll deadlines.
Responsibilities:
- Enter employee hours from submitted timesheets
- Review timesheets and investigate missing hours
- Process payroll adjustments such as premiums and mileage
- Close payroll batches and generate customer invoices
Requirements summary:
- Previous payroll administration experience required
- Strong data entry and Excel skills
- Excellent attention to detail
- Avionté experience is a strong asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-14
- First seen by our source
- 2026-11-11
- Source record updated
- 2026-11-11
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Department | Finance & accounting |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Pivotal Integrated HR Solutions
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Part-Time Payroll Administrator
Position Summary
We are seeking a detail-oriented and reliable Part-Time Payroll Administrator to join our team. This role is responsible for accurately processing payroll and invoicing for a large workforce with multiple clients, shift premiums, travel allowances, and various pay adjustments.
The successful candidate must be available Monday through Thursday to accommodate payroll deadlines and last-minute time entry changes. Experience with Avionté is considered a significant asset.
Key Responsibilities
- Enter employee hours from submitted timesheets.
- Review timesheets for accuracy and completeness.
- Identify and investigate missing employee hours before payroll processing.
- Verify timesheets and follow up on discrepancies when necessary.
- Process payroll adjustments including:
- Background check deductions
- Travel pay
- Mileage reimbursements
- Shift premiums
- Other payroll additions and deductions
- Ensure all time entry batches are balanced and closed accurately.
- Notify Account Managers once time entry is complete and payroll batches have been closed.
- Process weekly payroll in accordance with company deadlines.
- Generate and process customer invoices following payroll completion.
- Maintain accurate payroll records and documentation.
- Support payroll-related reporting and administrative tasks as required.
Qualifications
- Previous payroll or payroll administration experience required.
- Experience with Avionté Staffing Software is a strong asset.
- Strong data entry and excel skills.
- Excellent attention to detail and accuracy.
- Ability to identify potential payroll issues and think proactively.
- Strong organizational and time management skills.
- Ability to manage multiple priorities and work under tight deadlines.
- Effective communication skills for following up with Account Managers and internal teams.
- Ability to work independently and as part of a team.
What We're Looking For
The ideal candidate is someone who naturally asks questions such as:
- "Why is this employee missing hours?"
- "Has this timesheet been entered correctly?"
- "Does this premium or mileage entry look accurate?"
We are looking for someone who takes ownership of their work, thinks ahead, and ensures payroll is correct before it is processed.
Schedule Requirements
- Part-time position.
- Must be available Monday through Thursday during business hours 8am – 5pm for follow up on hours.
- Flexibility to accommodate payroll deadlines and last-minute payroll entries is required.
This position is ideal for someone who enjoys working with numbers, has a strong eye for detail, and takes pride in delivering accurate payroll and invoicing every week.
Journal
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