Payroll technician

**This position is a temporary replacement for an undetermined period.

Reporting to the Director of Finance, the Administrative Technician – Payroll is responsible for the accurate and timely processing of payroll and related employee records. The incumbent ensures compliance with applicable legislation, maintains payroll documentation, supports payroll reconciliations, and provides administrative support to the Finance and Human Resources functions.

The position requires a highly organized individual with strong attention to detail, initiative, sound judgment, and the ability to work independently while maintaining strict confidentiality.

DESCRIPTION

Payroll

• Process bi-weekly payroll accurately and within established deadlines.
• Review and validate timesheets, attendance records, vacation balances, statutory holidays, overtime, and leave banks.
• Maintain employee payroll records and ensure data accuracy.
• Process new hires, terminations, salary adjustments, leaves of absence, and employee status changes.
• Calculate retroactive payments and payroll adjustments.
• Prepare and process Records of Employment (ROEs).
• Administer payroll deductions including income tax, QPP/CPP, EI, pension plans, group insurance, and other authorized deductions.
• Prepare payroll remittances and government reporting requirements.
• Reconcile payroll registers and payroll-related general ledger accounts.
• Investigate and resolve payroll discrepancies.
• Respond to employee inquiries related to payroll, deductions, benefits, and leave balances.
• Prepare year-end payroll documentation, including T4s, Relevé 1s, and other required filings.
• Maintain payroll procedures and documentation.
• Maintain confidentiality and security of employee payroll and personnel information at all times.
• Ensure compliance with applicable legislation, collective agreements, policies, and procedures.

Payroll administration and reporting tasks

• Maintain payroll-related files and supporting documentation.
• Assist with payroll-related reconciliations and reporting.
• Support month-end and year-end payroll processes.
• Assist with audit requests by preparing payroll schedules and supporting documentation.
• Prepare reports, statistics, and analyses as requested.
• Participate in process improvement initiatives related to payroll administration.
• Perform other related duties as assigned.