People & Culture Coordinator

At the heart of all we do is a commitment to the individual child. For over four decades, Calgary Academy (CA) has remained dedicated to creating an exceptional educational environment that fully embraces each student's unique learning profile, offering tailored pathways to their success. Our primary aim is to craft engaging, student-centred experiences that foster a deep-rooted love for learning in K-12 education. Our approach to teaching and learning is underpinned by our four pillars, a set of core beliefs, and the guiding principles of The CA Way, all of which empower a diverse range of learners to pursue lives filled with passion and purpose.

Join Us in Transforming Education

We are seeking a full-time People & Culture Coordinator to join our team starting as soon as possible. As the operational engine of the People & Culture function, you will own the end-to-end execution of administrative, transactional, and process-driven workflows across the entire employee lifecycle. Through operational excellence, HRIS accuracy, and seamless service delivery, you will ensure our staff receive dependable, timely, and consistent support every day

Reporting to the Senior Strategic People Partner, you’ll collaborate across departments, bring creativity to your strategies, and exemplify our REACH principles: Respect, Enthusiasm, Altruism, Commitment, and Honesty.

Highlights of Key Responsibilities

Employee Lifecycle Execution

• Coordinate administrative processes for onboarding, offboarding, contract changes, and general documentation.
• Draft employment agreements, offer letters, verification letters, and exit documentation.
• Serve as the first point of contact for routine employee P&C inquiries, triaging complex matters appropriately.

HRIS, Payroll & Benefits Administration

• Maintainaccurateemployee records inADP Workforce Now(new hires, job changes, departures).
• Assistwith monthly payroll preparation and ensuretimelycompletion of benefits enrollments and status changes.
• Conduct regular data audits to preserve data integrity, document archiving, and privacy compliance.
• Generate routine and ad hoc reports/dashboards (headcount, turnover, tenure, recruitment metrics).

Recruitment & Hiring Support

• Post job advertisements,monitorthe recruitment inbox, and manage candidate communications.
• Schedule interviews, assemble candidate packages, and support hiring managers throughout the process.
• Maintaincandidate tracking systems andassistwith job fair/hiring eventlogistics.

Compliance, Records & Health & Safety

• Maintain digital and physical filesin accordance withAlberta privacy legislation and Employment Standards.
• Track background clearances (Police Information Checks / Vulnerable Sector Checks) and mandatory policysign-offs.
• Prepare compliance reporting, including required Alberta Education documentation.

Qualifications

• Post-secondary diploma or degree in Human Resources, Business Administration, ora related field (or equivalent combination of education and experience).
• 2–3 years of hands-on administrative experience in HR, People & Culture, or operational support.
• Hands-on experience with HRIS systems (specifically ADP Workforce Now) and safety/compliance management software (e.g., Hour Zero) is highly desirable.
• Basic understanding of payroll processing workflows and benefit administration.
• Satisfactory Criminal Record Check, including Vulnerable Sector Check, required within thirty (30) days of signing the employment contract.
• The candidate must demonstrate a meticulous approach to data entry, record-keeping, document drafting, and reporting.
• They must possess a proven ability to handle highly confidential and sensitive personal information with utmost professionalism and integrity.
• They should bring strong interpersonal and communication skills to effectively triage inquiries and support both employees and leaders.
• They should maintain a foundational knowledge of Alberta Employment Standards, Privacy Legislation, and Workplace Health & Safety regulations.
• Demonstrate a relational mindset, approaching every task—from database entry to event execution—with the community’s experience and long-term relationship with Calgary Academy in mind.
• Show strong organizational skills with the ability to manage competing priorities across event planning, volunteer coordination, and database management.
• Model self-emotional regulation skills, supporting personal well-being and fostering a positive, welcoming work environment for colleagues and volunteers.
• Demonstrate a deep commitment to the REACH principles (Respect, Enthusiasm, Altruism, Commitment, and Honesty) in all interactions.

Why Pursue Your Career at CA?

At Calgary Academy, we are passionate about creating a thriving educational environment for our students. However, we recognize that the true heart of our success lies in our dedicated employees who choose to pursue their career passions within the Headwater Learning Group.

Our commitment to our employees is centred on your well-being and financial security. We prioritize you and your family by offering extended health and drug coverage inclusive of Dental coverage, access to an Employee & Family Assistance Program, income protection with Long Term Disability in case of unforeseen circumstances, and a Wellness Benefit designed to nurture your physical and mental health and an RRSP matching program to secure your financial future.

This position will follow the school calendar, with two and a half weeks off over the winter break, two weeks for spring break and approximately seven weeks over the summer break. To promote work-life balance, we offer a Personal Day, 10 Sick Days/Family Caregiving Days to use as required, and Top-Up Programs for Maternity and Paternity leaves, granting you the flexibility and support necessary for personal well-being and caring for your family members.

We are all learners, and this philosophy underpins our entire organization. We are committed to creating a collaborative work environment where every team member can grow and develop. Our belief in continuous learning is a core value and a driving force behind our strategic plan. We provide professional learning opportunities to all employees, ensuring that personal growth and development are encouraged and actively nurtured. By fostering a culture of learning and collaboration, we empower our team members to reach their full potential and contribute to the shared success of the Calgary Academy Community.

Details

This position’s starting annual salary is $52,000 to $55,000 and will be determined depending on a candidate’s experience and competencies.

This position offers a hybrid working environment which allows for remote and onsite hours required each week. The standard work hours are 7.5 hours, with flexible start times from 7:30 a.m. to 5:00 p.m., Monday through Friday with a 30-minute unpaid lunch break.

Aligning Values:

Please apply online through the Calgary Academy Careers Page (via ADP) and include in your application package the following information:

• A resume that demonstrates your skills and experience.
• In place of a traditional cover letter, please include a video (maximum 3 minutes) as part of your application. Share an accessible link to your video within your application package. In your video, please respond to the following prompt: What specifically drew you to apply for this opportunity with Calgary Academy? What about our mission resonates with you?

Please submit your application without delay to be considered for this role. We will begin reviewing applications right away and the posting will remain open until the position is filled.

We wish to thank all candidates for their interest in Calgary Academy and the Headwater Learning Foundation, but only those selected for an interview will be contacted.

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyârhe Nakoda Nations, the Otipemisiwak Métis Government of the Métis Nation within Alberta District 6, and all people who make their homes in the Treaty 7 region of Southern Alberta.