Policy & Governance Coordinator (12-month contract)

The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate, and ethically guided doctors.

The Policy and Governance Team is inviting applications for the role of Coordinator, combining governance and policy coordination with dedicated Executive Assistant support to the Director. This role includes managing committee activities, maintaining documentation, assisting with policy development and implementation and working with internal teams, committee members, and external stakeholders.

This is an ideal opportunity for someone who is highly organized, detail oriented, and interested in governance, public policy, and regulatory work within a complex, mission‑driven organization.

This is a 12-month contract starting in January 2027 with possibility of extension.

Duties/Responsibilities

• Coordinate and support governance and policy related committees, including meeting logistics, agendas, materials, minutes, and follow‑up actions
• Support the planning and logistics of in-person Committee and Board meetings and events
• Support committee member onboarding, term tracking, and appointment documentation
• Act as a key point of contact for committee members and internal stakeholders on governance and policy matters
• Support public or stakeholder requests related to governance and policy materials, as applicable
• Ensure governance and policy processes align with internal standards, legislation, and best practices
• Provide coordination and administrative support to the Patient Relations Committee, including meeting logistics, preparation of materials, minutes, and follow-up actions.
• Support the Funding for Therapy and Counselling Program by coordinating documentation, tracking approvals, and supporting related committee and reporting requirements.
• Assist with budget tracking and reconciliation activities for the Policy and Governance functions, including monitoring expenditures and supporting internal financial reporting.
• Monitor and manage shared Department inboxes, ensuring inquiries are triaged, responded to, or directed appropriately.

Qualifications & Experience

• Post secondary education in public administration, policy, governance, law, or a related field, or an equivalent combination of education and experience
• 3 years' experience providing committee, governance, or policy coordination support in a complex organization
• Assets include education or training in social services, psychology, or a related field is considered an asset, along with experience supporting people in sensitive or confidential situations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills, including experience preparing agendas, minutes, and briefing materials
• High attention to detail and discretion when handling confidential and sensitive information
• Proficiency with Microsoft Office and document management systems used to maintain policies, governance records, and committee materials

• Knowledgeable and understanding of equity, diversity, inclusion and accessibility principles.

How to Apply

Please click apply now and submit a cover letter along with your resume. Deadline to apply is November 20, 2026.

Additional Information

• Employment at CPSO requires that staff reside in Ontario and are available to attend the office as necessary.
• Proof of COVID-19 vaccination (minimum two doses) is required.
• This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required.
• The vacancy is for an existing position.

Hiring Range, annual salary: $79,311 to $91,158

CPSO is committed to being an accessible, diverse, equitable and inclusive workplace where the rights of all individuals and groups are protected and all individuals feel safe, respected, empowered, and celebrated.

The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women.

If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO.