Posted 11 days ago
Portfolio Administrative Coordinator
@ Paladin Security Group
Burnaby, British Columbia
Overview
Paladin Security Group is hiring a full-time Portfolio Administrative Coordinator to support operations across its Retail and Post-Secondary client portfolios. The role handles health and safety documentation, compliance and training tracking, HR and staff support, equipment management and coaching logs across multiple sites. The posting requires at least one year of administrative, supervisory or managerial experience and proficiency with Microsoft Office.
Pay:
$49,000–$55,000 a year
Responsibilities:
- Process WorkSafe documentation and monitor incident trends
- Track certifications, licences and permits; register staff for training
- Support hiring, onboarding, site transfers and payroll tickets
- Order uniforms, PPE and supplies; coordinate equipment maintenance
- Monitor TrackTik for operational gaps and update post orders
Requirements summary:
- At least 1 year in an administrative, supervisory or managerial role
- Strong organizational, multitasking and time-management skills
- Clear written and verbal communication by phone, email and Teams
- Proficiency with Microsoft Office Suite
- Ability to learn WinTEAM, TrackTik, EHUB and Perspective
- Typing speed of 50-60 words per minute
Tools & skills
Source and dates
Source type not verified · classet
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-11-07
- Source record updated
- 2026-11-07
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | preferred |
| Encouraged to apply | People with disabilities |
| Fields of study | Business Administration, Human Resources, Health and Safety |
| Perks mentioned | Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Paladin Security Group
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Making the World a Safer & Friendlier Place
Full company description
As one of Canada’s Best Managed Companies, boasting Canada’s 10 Most Admired Corporate Cultures, Paladin is Canada’s leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry. About Us Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast. Our Mission Paladin’s mission is to provide our clients with the finest security services and products available. With our extensive range of products and services, we care for our clients’ safety and security. We strive to provide the very best in quality, and therefore commit to investing heavily into the selection, training, support, supervision and personal development of our people.
- LinkedIn followers
- 53,403
- People associated on LinkedIn
- 5,693
- Reported office locations
- Suite #201, 3001 Wayburne Drive, Burnaby, British Columbia V5G 4W3, CA
- #600 Oxford Tower Suite, 10025 102A Ave NW, Edmonton, Alberta T5J 2Z2, CA
- #101 - 50 Bedford Highway, Halifax, NS B3M 0J9, CA
- #400 - 401 The West Mall, Toronto, ON M9C 5J5, CA
- #1420 – 220 Portage Avenue, Winnipeg, Manitoba R3C 0A5, CA
- #100 - 124 Seymour Street, Kamloops, British Columbia V2C 2E1, CA
- #227 - 1891 Springfield Road, Kelowna, British Columbia V1Y 5V5, CA
- 190 Victoria Street, Prince George, British Columbia V2L 2J2, CA
- 420 William Street, Victoria, British Columbia V9A 3Y9, US
- #300 - 7101 5th Street SE, Calgary, Alberta T2H 2G2, CA
- 10-431 MacKenzie Boulevard, Fort McMurray, Alberta T9H 4C5, CA
- #103 - 9805 97th Street, Grande Prairie, Alberta T8V 8B9, CA
- #202 – 514 Stafford Dr N, Lethbridge, Alberta T1H 2B2, CA
- #103 - 7240 Johnstone Drive, Red Deer, Alberta T4P 3Y6, CA
- 6209 E 50th Ave, Lloydminster, Saskatchewan S9V 2G4, CA
- #5 – 318 105th Street East, Saskatoon, Saskatchewan S7N 1Z3, CA
- #20 99-18th Street, Brandon, Manitoba R7A 0N2, CA
- #110 - 993 Princess Street, Kingston, Ontario K7L 1H3, CA
- #1 - 543 Mill Street, Kitchener, Ontario N2G 2Y5, CA
- #229 - 1069 Wellington Road South, London, Ontario N6E 2H6, CA
- 5546 Portage Road, Niagara Falls, Ontario L2E 6X2, US
- #116 - 2885 Lauzon Parkway, Ontario, Windsor N8T 3H5, CA
- #102 - 12 Gleneyre Street, St. John's, Newfoundland and Labrador A1A 2M7, CA
- #201 - 52 Antares Drive, Ottawa, Ontario K2E 7Z1, CA
- Other recorded names
- Paladin Security Group Ltd
- Specialties
- Security Guards
- Specialized Security
- Security Systems
- and Investigations
- Profile identifies a recruitment agency
- No
As one of Canada’s Best Managed Companies, boasting Canada’s 10 Most Admired Corporate Cultures, Paladin is Canada’s leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective…
| Field | Value |
|---|---|
| Industry | Security and Investigations |
| Company size | 10,001+ employees |
| Headquarters | Burnaby, British Columbia |
| Organization type | Privately Held |
| Year founded | 1976 |
| Specialties | Security GuardsSpecialized SecuritySecurity Systemsand Investigations |
| Open jobs on Jobsy | 348 |
| View page |
Site Overview
This role directly supports operations across our dynamic Retail and Post-Secondary portfolios. You will work alongside Client Service Managers, site teams, and field personnel to ensure smooth daily administration, high safety standards, and effective communication across multiple locations.
What You'll Be Doing
As a Portfolio Coordinator, you will provide vital administrative, operational, and staff support across assigned client sites. Your core responsibilities include:
Health & Safety: Process WorkSafe documentation (Form 7s, 6As, EIIRs), monitor incident trends, spot-check site safety inspections, and distribute OHS materials to site leadership.
Compliance & Training: Track certifications, security licenses, and permits; register staff for required training; monitor lone worker systems and computer safety compliance.
HR & Staff Support: Screen and interview job candidates, support onboarding and site transfers, process payroll-related tickets (vacation, sick days, discrepancies), and handle system password resets.
Inventory & Equipment Management: Order uniforms, PPE, and site supplies; coordinate maintenance for radios, site vehicles, and gear; ensure equipment is returned following staff offboarding.
Operational Support: Monitor patrol touring software (TrackTik) for operational gaps, assist with post order updates, and support shift scheduling adjustments when needed.
Coaching & Performance: Address minor conduct and attendance concerns, maintain accurate coaching logs, assist with performance evaluations, and coordinate monthly employee recognition awards.
Must Haves
At least 1 year of experience in an administrative, supervisory, or managerial role.
Strong organizational, multitasking, and time-management skills with high attention to detail.
Clear, professional written and verbal communication skills across phone, email, and Microsoft Teams.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, SharePoint).
Ability to learn operational software platforms (such as WinTEAM, TrackTik, EHUB, and Perspective).
Typing speed of 50–60 words per minute.
Proven ability to handle confidential employee and operational data with discretion.
Nice-to-Haves
Field experience in the security industry.
Post-secondary education or coursework in Business Administration, Human Resources, Health and Safety, or a related field.
A valid BC Driver's License.
What's In It For You?
Our management team is dedicated to your success. You will receive comprehensive training, ongoing coaching, and mentorship designed to build your operational expertise and open doors for long-term career growth within our organization.
Why Join Our Team?
Paladin Security: Great Place To Work Certified™ 2026 – Making the World a Safer and Friendlier Place because we CARE!
The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!
Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.
Paladin Security uses AI-based tools as part of our recruitment process to assist with resume screening and candidate assessment. These tools do not make final hiring decisions. All applications are reviewed by a member of our hiring team. We regularly evaluate our systems to minimize bias and ensure compliance with applicable human rights and privacy legislation.
We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
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