Procurement Coordinator - Renewable Energy

About Great Circle

We were a start up 16 years ago, but today GCS is a leading development and asset management platform in North American solar and distributed energy. We provide development, asset management and operational support to institutional investors in the energy and infrastructure space, with $3+ Billion in operating assets currently under management. This asset base includes rooftop and ground-mount solar, on-shore wind, and distributed power generation and energy storage amongst other investments.

Role Summary

As our Procurement Coordinator, you’ll manage purchasing, spare parts inventory, and vendor relationships for the solar assets we manage, supporting in-house maintenance, third-party contractor work, and repowering projects for our clients. Working between our Operations and Commercial Operations teams, you’ll turn requests from Operations into well-documented purchase orders, keep an accurate record of every part across our sites and storage facility, and make sure costs are charged to the correct client entity.

This is a detail-oriented, largely administrative role that is central to our internal controls. You’ll also be the primary user and business owner of our custom-built procurement and inventory tool, helping shape how it develops.

What You'll Do

• Review purchase requests from Operations for completeness, match parts to our master part list, and check pricing against purchase history and market rates.
• Source vendors and obtain quotes when needed and periodically confirm that vendor pricing remains competitive.
• Issue purchase orders to approved vendors, making sure each one matches the approved request and is coded to the correct budget, entity, and project.
• Coordinate deliveries with on-site receivers, document receipt of goods and completed maintenance work, and track orders through to close-out.
• Check vendor invoices against POs, agreed rates, and receiving records before sending them for approval, and flagging open POs still to be invoiced.
• Maintain accurate inventory records across our storage facility and sites, including parts used in the field, transfers between sites, stock levels, and periodic counts.
• Onboard new vendors: collect insurance, WSIB, and health and safety documentation, verify business and GST/HST registrations, and maintain our approved vendor list.
• Act as business owner of our procurement and inventory tool: keep data accurate, test new features, train colleagues, and report on spend, open orders, inventory, and vendor performance.
• Keep complete, audit-ready records and support internal and external audits.

Room to grow: over time, the role can expand into supporting repowering projects and managing RFQ/RFP processes.

What You Bring

• 2–5 years of experience in procurement, purchasing, or inventory management, including both parts and services.
• Experience managing inventory across multiple locations, including counts and reconciliations.
• Working knowledge of purchasing controls such as PO approvals, three-way matching, and segregation of duties.
• Strong attention to detail and the ability to handle a high volume of transactions accurately.
• Advanced Excel skills and experience with ERP, purchasing, or inventory systems.
• Clear communication and the ability to work with technical, commercial, and finance colleagues.
• Valid G driver’s license.

Nice to have

• Supply Chain Management Professional (SCMP) designation, or progress toward it.
• Experience in energy, utilities, renewables, construction, or industrial maintenance.
• Experience helping to implement a new purchasing or inventory system.
• Familiarity with intercompany or multi-entity transactions.

What We Offer

• Competitive base salary: $65,000 – $90,000, commensurate with experience
• Eligibility in the firm’s bonus program.
• Comprehensive benefits package.
• RRSP plan participation with employer matching up to $1000/year
• Mileage reimbursement
• Professional development, including support for licensing and certifications
• Excellent team culture and events!

How to Apply

Please submit your resume and a brief cover letter to apply.

This posting is for a new role within the organization. Great Circle Solar does not use artificial intelligence to screen, assess, or select applicants. We are committed to an inclusive and accessible recruitment process; accommodations are available on request at every stage.