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Project Administrator

@ OXARO Inc.

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Ottawa, Ontario

Contract3+ years experience
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Overview

OXARO Inc. is hiring a Project Administrator on a 48-week contract in Ottawa, on site. The role coordinates project activities and stakeholders across multiple organizations, tracking schedules, risks, decisions and reporting. Candidates need 3+ years supporting project planning and reporting, a valid PMP or equivalent, and a NATO Secret clearance.

Responsibilities:

  • Coordinate project activities and stakeholder engagement across organizations
  • Develop and maintain schedules, roadmaps, trackers and dashboards
  • Monitor progress, milestones, risks and issues across workstreams
  • Prepare briefing notes, presentations and reports for management

Requirements summary:

  • 3+ years supporting project planning, coordination, monitoring and reporting
  • Current and valid PMP certification or equivalent
  • NATO Secret personnel security clearance required
Source and dates

Source type not verified · apify-linkedin

Employer posting date
Not provided
First seen by our source
2026-11-15
Source record updated
2026-11-15

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentBusiness operations
Experience3+ years
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
Licences & certificationsPMP
Security clearanceSecret

Summary and details written by AI from the posting; the employer’s posting is the authority.

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OXARO Inc.

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Job description
Location: Ottawa, ON (On-site)

Duration: 48 weeks

Security Clearance: NATO Secret

Responsibilities

  • Act as a central coordination point for project-related activities across multiple organizations and lines of effort.
  • Coordinate engagement among stakeholders through governance boards, working groups, and stakeholder meetings.
  • Facilitate communication among stakeholders to support the planning and implementation of initiatives.
  • Develop and maintain project schedules, roadmaps, trackers, and dashboards.
  • Monitor progress across multiple workstreams to keep initiatives aligned and on track.
  • Monitor and report on project progress, milestones, risks, and issues.
  • Track risks and issues and support their timely resolution.
  • Track decisions, action items, and dependencies.
  • Prepare briefing notes, presentations, reports, and correspondence.
  • Conduct research and analysis to support project planning and decision-making.
  • Provide recommendations to management regarding project status and implementation activities.
  • Support project governance activities throughout the project lifecycle.

Qualifications

  • 3+ years of experience supporting the planning, coordination, monitoring, and reporting of projects.
  • Current and valid Project Management Professional (PMP) certification; equivalent qualifications may be considered.

NATO Secret Personnel Security Clearance Required.

AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.

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