Project Coordinator

Third Space Contracting LTD. (call us “Third Space”) is the construction arm of a values-based property investment, development and management company based in Vancouver. We are a new company with a talented team of experienced people who love this city and want to make a positive impact.

Vancouver is our home and we want to help its people, businesses and communities thrive.

Space is what we do. We create spaces to live and spaces to work. We are active in commercial and residential real estate across Metro Vancouver. We like to work on different kinds of projects including condo, purpose-built rental, mixed use, office and industrial.

We measure our success a bit differently too. We don’t have one bottom line, we have three. People, Planet, Profit. This balanced approach ensures we consider our impact on the environment and all of our stakeholders in tandem with our commercial interests.

The development pipeline at Third Space is an exciting and diverse collection of upcoming projects and we are always seeking new opportunities. We also own and manage a growing portfolio of income producing properties comprised of a mix of multifamily and commercial buildings across Metro Vancouver. It is our goal to sustainably grow this portfolio over time through acquisition and development.

Third Space is seeking a highly organized and motivated Project Coordinator to support the successful delivery of wood-frame multifamily and purpose-built rental projects.

This is a site-based position, working alongside experienced project management and field leadership teams, you will gain exposure to all aspects of construction delivery and have opportunities for professional growth,
while helping shape a growing self-perform construction organization.

Reporting to the Project Manager and working closely with the Site Superintendent, Assistant Superintendent, consultants, subcontractors, and project stakeholders, the Project Coordinator will be responsible for project documentation, contract administration, procurement coordination, scheduling support, cost tracking, and project reporting.

The successful candidate will be organized, proactive, and detail-oriented, with a strong sense of ownership and a desire to learn all aspects of construction project delivery. They will be an effective communicator, a collaborative team player, and someone who takes pride in supporting project success through accuracy, initiative, and follow-through.

Key Responsibilities:

• Support the Project Manager and site team in the successful delivery of wood-frame multifamily and purpose-built rental projects.

• Maintain project documentation, including correspondence, drawings, specifications, contracts, meeting minutes, and project records.

• Ensure project files and documentation are complete, accurate, and maintained within Procore and other project management systems.

• Coordinate and maintain project logs, including RFIs, submittals, shop drawings, site instructions, change orders, and consultant deliverables.

• Assist in the preparation, execution, and administration of subcontractor and supplier agreements.

• Support trade procurement activities, including tendering, bid evaluations, subcontractor onboarding, and tracking procurement progress.

• Coordinate the collection and maintenance of subcontractor documentation, including insurance certificates, WorkSafeBC clearance letters, and contractual requirements.

• Assist with material procurement, delivery coordination, and tracking of long-lead items.

• Support monthly cost reporting, budget tracking, forecasting activities, and the review of subcontractor progress claims and invoices.

• Assist in the preparation of project reports, cost reports, and project status updates.

• Support the development and maintenance of project schedules, look-ahead plans, and milestone tracking.

• Coordinate with consultants, subcontractors, suppliers, and site personnel to support project execution and resolve day-to-day project issues.

• Participate in project meetings, document action items, and follow up on outstanding commitments.

• Assist with quality control, deficiency tracking, turnover documentation, warranty documentation, operations manuals, and project close-out activities.

• Support occupancy, handover, and project close-out processes to ensure a successful transition to property management operations.

• Contribute to the continuous improvement of project procedures, templates, digital workflows, and standard operating practices.
  
  

Qualifications & Experience

• Diploma or degree in Construction Management, Engineering, Architectural Technology, Building Technology, or a related discipline.

• 2-5 years of experience in a Project Coordinator, Project Administrator, Assistant Project Manager, or similar construction role.

• Experience supporting multifamily residential, mixed-use, commercial, or institutional construction projects is considered an asset.

• Understanding of construction drawings, specifications, contracts, and construction documentation.

• Experience with construction management software; Procore experience is considered a strong asset.

• Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Accommodation Offered:

If we can offer reasonable accommodations to you in the application or interview processes, or if you have feedback on how we could improve the equity or accessibility of our recruitment, you are welcome to contact us with the subject line “Accommodation Request – Project Coordinator”. Please note that we are unable to respond to general status inquiries or other messages that are unrelated to accessing our hiring processes.

Salary Range:

The Project Coordinator salary range is $68,000 - $85,000 with an annual performance based bonus. The exact compensation offered will be dependent upon education & training, years of relevant experience, and internal equity.