Project Coordinator

Job description:

Established in 1990 Henderson Projects has been servicing the lower mainland for over 30 years. In that time, our team has developed strong relationships throughout the Greater Vancouver area and has successfully completed numerous projects in both the commercial and residential sectors. Our diverse portfolio includes corporate head offices, complex manufacturing facilities, and high-end custom homes. Additionally, we remain committed to providing ongoing service and support to our long-term customers, ensuring their facilities continue to thrive.

At Henderson Projects, we deeply value relationships and have worked diligently to cultivate exceptional partnerships with our clients, architects, designers, engineers, and trade partners. This focus has not only resulted in many long-term client relationships and a solid referral network but also positions us to leverage our extensive network of quality consultants and skilled tradespeople, ensuring the delivery of superior projects. We believe in the strength of a unified team with aligned values. Henderson is proud to have a legacy of many long-term employees some being a part of the team for over 20 years. Our culture is built on kindness, courtesy, and patience—qualities that enable us to navigate even the most challenging situations. These values ensure that our clients consistently have a positive experience working with the Henderson team.

POSITION OVERVIEW

Position: Project Coordinator | Full Time | Salaried Employee

Reporting to: Project Manager;General Manager; & CEO / Owner

Reporting to the General Manager, the Project Coordinator will work closely with Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations. The Project Coordinator will be responsible for all aspects of project execution in an administrative capacity, providing comprehensive support to multiple Project Managers throughout the lifecycle of commercial tenant improvement (TI) projects, from initial planning and setup to project completion, ensuring timely coordination, documentation, and successful project delivery. This is an office-based role with selective site visits as needed.

DUTIES & RESPONSIBILITIES

· Responsible for assisting in administrative project set-up and establishing document controls under the direction of the Project Managers.

· Assist with preconstruction planning activities including look ahead schedules, health & safety set up, Procurement, Construction Logistics and Project Execution Plans.

· Assist in the preparation and submission of tender packages, review subcontractor tender proposals, and provide recommendations to clients. Support subcontract award cost coding.

· Assist with obtaining all permits and local authority permission to build.

· Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery.

· Assist in creating change orders (CO’s), track requests for information (RFI’s), review and coordinates approvals of shop drawings, and coordination of information provided and required by sub-trades and suppliers.

· Participate in weekly subcontract progress meetings and progress tracking.

· Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-ahead are aligned.

· Provide support in setting up the billing schedule with the client and execute the billing and invoicing.

· Proactively identify, address, and resolve project issues and potential risks before they escalate.

· Manage subcontract & sub-contract change order submittals

· Develop and maintain positive relationships with client(s), consultant(s), sub-trades, and suppliers.

· Aid Project Manager in ensuring project health, safety and environmental standards meet legislated requirements and company policy.

· Assist with the completion of any deficiencies and issues related to the warranty period.

· Creates deficiency reports in collaboration with project manager and site manager.

· Coordinates deficiency resolution with project manager, site manager, sub-trades and customers.

· Support the Project Managers in ensuring total completion of project including contractually and financially.

· Assist in completing project close out including close-out report, final purchase orders and outstanding charges.

REQUIREMENTS & QUALIFICATIONS

· Relevant previous experience in the role of a Project Coordinator

· Previous experience with a Tenant Improvement design-build General Contractor is considered an asset.

· Fluent & comprehensive communication of the English language in verbal & written communication.

· Ability to read and understand all drawing disciplines including architectural, interior design, structural, mechanical, electrical, and communications.

· Willing to train with construction project management software required; preferably Builder Trend & Procore.

· Proficient in Microsoft Office including Outlook, Word, Excel, and PowerPoint.

· Proficient on MS Project to create project and construction schedules.

· Proficient in drawing takeoff software; preferably Blue Beam architectural software.

· Excellent organizational, time management and problem-solving skills.

· Proven ability to collaborate well with others towards a common goal.

· Quality planning and organization skills.

· Positive out going attitude with a desire to learn & achieve a high level of professionalism.

SALARY EXPECTATIONS

· Base Salary $60K to $70K depending on previous experience.

· Discretionary yearly bonus.

· Laptop and all required software provided.

· Comprehensive extended health benefits after 3 months probationary period.

· Company phone provided

· Work related mileage reimbursed monthly.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off

Application question(s):

• How many years of experience do you have as a project coordinator in commercial and tenant improvement?

Experience:

• Project Coordinator: 3 years (required)

Language:

• English (required)

Work Location: In person