Posted 17 days ago
Project Coordinator
@ Affinity
New Westminster, British Columbia
Overview
Affinity is hiring a Project Coordinator on contract for a public-sector client's Budgeting and Forecasting replacement project. The role covers project planning, status reporting, financial reporting and vendor coordination. The posting requires at least 7 years of IT project coordination experience.
Responsibilities:
- Plan projects, track milestones, schedules and risks
- Produce financial reports, burn rate and forecasts
- Coordinate vendors, contracts and purchase orders
- Prepare status reports, agendas and minutes
- Coordinate onboarding and offboarding of staff
Requirements summary:
- Minimum 7 years of IT project coordination experience
- Experience managing project financials
- Previous vendor contract coordination experience
- Proficiency with Microsoft Office, Project Online and SharePoint
- IT infrastructure experience highly desirable
- Public sector experience is an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Project management |
| Experience | 7+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Affinity
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
The private capital CRM.
Full company description
Affinity is the AI-first private capital CRM that turns relationship intelligence into action across the investment lifecycle. Built on a decade of proprietary relationship and deal data, Affinity automatically captures interactions, maps your firm's network, and surfaces the connections that move deals forward. Ascend, Affinity’s agent platform, handles the procedural work at every deal stage so teams can focus on the judgment-intensive work that drives returns. Trusted by more than 3,300 private capital firms, Affinity transforms relationship capital into a measurable competitive advantage. Powered by 31B+ interactions and 130B+ relationships, Affinity helps firms uncover opportunities sooner, move with greater conviction, and build an intelligence layer that compounds over time.
- LinkedIn followers
- 24,830
- People associated on LinkedIn
- 326
- Reported office locations
- 182 Howard St, PMB # 3, San Francisco, California 94105, US
- Business categories
- CRM
- Information Technology
- Service Industry
- Business Development
- Artificial Intelligence
- Contact Management
- Information Services
- Enterprise Software
- Business Intelligence
- Lead Generation
- Financial Services
- Analytics
- Artificial Intelligence (AI)
- Other recorded names
- Affinity
- Affinity.co
- Affinity (CRM)
- Specialties
- CRM
- Relationship Intelligence
- Pipeline Management
- Contact Management
- Lead Generation
- Business Development
- and Deal Management
- Profile identifies a recruitment agency
- No
- Reported total investment
- 120,000,000
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Affinity is the AI-first private capital CRM that turns relationship intelligence into action across the investment lifecycle. Built on a decade of proprietary relationship and deal data, Affinity automatically captures interactions, maps your firm's network, and surfaces the connections that move deals forward. Ascend, Affinity’s agent platform, handles the procedural work at every deal stage so teams can focus on…
| Field | Value |
|---|---|
| Industry | Software Development |
| Company size | 201-500 employees |
| Headquarters | San Francisco, California |
| Organization type | Privately Held |
| Specialties | CRMRelationship IntelligencePipeline ManagementContact ManagementLead GenerationBusiness Developmentand Deal Management |
| Open jobs on Jobsy | 46 |
| View page |
On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin identifying suitable candidates.
Responsibilities
- Project Planning & Coordination
- Plan and organize project activities, goals, objectives, work packages, schedules, and risks.
- Maintain project plans, tracking lists, milestones, deliverables, and dependencies.
- Identify issues, recommend solutions, and support timely resolution of project risks and blockers.
- Assist with project budgets, funding coordination, evaluations, and success measures.
- Meetings & Reporting
- Coordinate project meetings, prepare agendas and minutes, and track action items and decisions.
- Prepare status reports, project correspondence, analyses, recommendations, and other documentation.
- Monitor project progress against milestones, schedules, budgets, and approved scope.
- Financial Management
- Support project budget development, monitoring, and administration.
- Produce month-end, quarterly, and annual financial reports covering current spend, spending burn rate, actuals, and forecasts.
- Review and reconcile monthly variance reports and support invoice processing within defined authority levels.
- Vendor & Procurement Coordination
- Support procurement specifications and consultant/vendor selection processes.
- Coordinate vendor activities and monitor timeliness, contract compliance, and service quality.
- Work with Strategic Sourcing on resource hiring, contract extensions, contract follow-ups, and purchase order maintenance.
- Project Governance & Documentation
- Maintain project governance documentation and ensure funding approvals and project-gate paperwork are completed, reviewed, and submitted.
- Maintain project records and documentation, including SharePoint materials.
- Support project close-out and update relevant documentation.
- Onboarding & Offboarding
- Coordinate new-hire onboarding, account and system access, access cards, hardware preparation, and setup testing.
- Provide new-hire orientation materials and documentation.
- Coordinate offboarding, including access termination and return of hardware and access cards.
- Financial reports covering budgets, actuals, spending burn rate, and forecasts.
- Project status reports covering progress, milestones, issues, risks, and decisions.
- Project meeting agendas and minutes.
- Project close-out documentation and other project coordination deliverables as required.
- Minimum 7 years of IT project and project coordination experience.
- Experience managing project financials and producing regular financial reports.
- Previous vendor contract coordination experience.
- Strong organizational and time management skills.
- Strong analytical, communication, and writing skills.
- Ability to gather, analyze, and consolidate information from multiple sources.
- Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
- Experience with Microsoft Project Online, SharePoint, and OneDrive.
- Strong attention to detail and ability to work in a fast-paced environment.
- IT infrastructure experience is highly desirable.
- Public sector experience is an asset.
Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/
About Affinity
Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.
For more information on Affinity, please visit www.affinity-group.ca
Job Number: 14112
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