Project Coordinator - Medical Gas

Role Summary
The Project Coordinator - Medical Gas is responsible for supporting the successful planning, execution, documentation, and closeout of medical gas projects within healthcare, institutional, and laboratory environments. This role provides administrative, technical, and operational support to Project Managers and field teams while ensuring compliance with project specifications, CSA standards, client requirements, and company procedures.

The Project Coordinator acts as a liaison between clients, consultants, subcontractors, suppliers, field personnel, and internal stakeholders, ensuring project information is accurate, current, and effectively communicated.

Why This Role Matters to Modern Niagara
Project Coordinators are critical to maintaining project organization, supporting field and office teams, and ensuring timely delivery. Their work directly impacts project success, client satisfaction, and operational excellence.

Key Impact / Purpose

• Support project delivery by managing documentation, schedules, and communication.
• Strengthen collaboration between project managers, site teams, and subcontractors.
• Contribute to continuous improvement by participating in reviews and process enhancements.

Duties and Responsibilities:

Project Administration

• Assist Project Managers with project startup, planning, execution, and closeout activities.
• Create and maintain project files in Procore, SharePoint, and other project management platforms.
• Track project milestones, schedules, deliverables, and procurement activities.
• Coordinate project documentation including contracts, purchase orders, submittals, RFIs, shop drawings, and change notices.
• Manage distribution and filing of project correspondence.

Document Control

• Maintain drawing and document registers.
• Track revisions to contract drawings, specifications, and design changes.
• Ensure all project documentation is organized, current, and accessible to project teams.
• Assist with turnover documentation and project closeout packages.

Procurement & Equipment Coordination

• Coordinate release and procurement of medical gas equipment, source systems, alarms, outlets, and specialty equipment.
• Monitor manufacturing and delivery schedules for long-lead equipment.
• Coordinate material deliveries and site logistics with suppliers and field personnel.
• Track equipment lead times and communicate potential schedule impacts.

Client & Consultant Coordination

• Attend project meetings and prepare meeting minutes and action item logs.
• Coordinate communication with clients, consultants, healthcare representatives, and general contractors.
• Follow up on outstanding submissions, approvals, and project requests.
• Maintain strong professional relationships with internal and external stakeholders.

Field Support

• Support site teams with project documentation requirements.
• Coordinate inspections, testing, commissioning, verification, and turnover activities.
• Assist foremen and project managers with scheduling of shutdowns, tie-ins, and commissioning activities.
• Monitor site progress and update project tracking tools.

Health, Safety & Quality

• Ensure all project safety documentation is up to date, including WSIB documentation, site-specific safety plans, Certificates of Insurance, training records, and contractor compliance documentation.
• Support implementation of Project Quality Plans (PQP).
• Maintain quality control and turnover records.
• Promote compliance with Modern Niagara, OX2 Medical, client, and regulatory standards.

Core Competencies

Organization & Planning

• Exceptional attention to detail
• Strong schedule management
• Ability to prioritize multiple deadlines

Communication

• Professional communication with clients and project stakeholders
• Clear written documentation and reporting

Problem Solving

• Ability to identify project risks and propose solutions
• Proactive approach to issue resolution

Teamwork

• Collaborative and supportive approach
• Strong coordination with field and office teams

Accountability

• Takes ownership of assigned tasks
• Consistently follows through on commitments

Must-haves:

• 2-5 years of experience in construction project coordination.
• Experience working on mechanical, plumbing, healthcare, or infrastructure projects.
• Proficiency with Microsoft Office Suite, Excel, Outlook, and Procore or equivalent project management software.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.

Nice-to-haves:

• Diploma or degree in Construction Management, Engineering Technology, Project Management, Mechanical Engineering Technology, or a related discipline.
• Experience in healthcare construction environments.
• Knowledge of medical gas systems.
• Understanding of CSA Z7396.1, CSA standards, and healthcare project requirements.
• Previous experience with P3, hospital, or institutional projects.

This is new position. Expected annual compensation; $50,000 - $65,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, Halifax and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [email protected] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.