Posted last month
Project Document Coordinator
@ Randstad Canada
Québec, Quebec
SIGNALS
Overview
Randstad Canada is hiring a Document Manager for a reputable architectural firm in Québec City, working on major infrastructure and construction projects. The role covers traceable digital archiving of project documents in Microsoft 365 and SharePoint, with a compressed schedule finishing Fridays at noon and 3 weeks of vacation from hire.
Responsibilities:
- Gérer, suivre et archiver numériquement la documentation de projets majeurs
- Structurer l'environnement Microsoft 365 et SharePoint
- Appliquer les conventions de nommage, le contrôle des versions et les normes ISO
- Suivre les demandes d'information (RFI), transmittals et bordereaux de livraison
- Collaborer avec les équipes d'architectes et les partenaires externes en français et en anglais
Requirements summary:
- Formation ou diplôme en administration de bureau ou gestion documentaire, ou expérience équivalente
- Solide maîtrise de Microsoft 365, particulièrement SharePoint
- Souci du détail impeccable et rigueur
- Bilinguisme fonctionnel : français impeccable, anglais intermédiaire
- Connaissance de Procore ou Autodesk considérée comme un atout
Tools & skills
Benefits mentioned
Life insurancePaid time off
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-09-25
- First seen by our source
- 2026-10-10
- Source record updated
- 2026-10-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 37.5 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | French, English |
| Encouraged to apply | Women, Indigenous peoples, People with disabilities, Racialized people, 2SLGBTQ+ |
| Education | College diploma (preferred) |
| Fields of study | office administration, document management |
| Perks mentioned | Generous paid time off |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Randstad Canada
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
partner for talent.
Full company description
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
- LinkedIn followers
- 455,966
- People associated on LinkedIn
- 1,207
- Reported office locations
- 777 Bay Street, Suite 2000, PO Box 128, Toronto, ON M5G 2C8, CA
- 525 Avenue Viger Ouest, Suite 501, Montréal, Quebec H2Z 1G6, CA
- 4295 King St E, Suite 401, Kitchener, Ontario N2P 0C6, CA
- 311 6 Ave SW, Intact Place, East Tower, Suite 1640, Calgary, AB T2P 3H2, CA
- 6345 Dixie Rd, Suite 6, Mississauga, ON L5T 2E6, CA
- 244 Pall Mall St, Suite 400, London, ON N6A 5P6, CA
- 4 Cedar Pointe Dr, Unit D, Barrie, Ontario L4N 5R7, CA
- 2456 Queen St E, Unit 201, Brampton, Ontario L6S 5X9, CA
- 10 Stanley St, Suite 4A, Brantford, Ontario N3S 7N4, CA
- 7055 Boulevard Taschereau, Suite 100, Brossard, Quebec J4Z 1A7, CA
- 1100 Walkers Line, Suite 105, Burlington, Ontario L7N 2G3, CA
- 10655 Southport Rd SW, Suite 1200, Calgary, Alberta T2W 4Y1, CA
- 495 36 St NE, Suite 140, Calgary, Alberta T2A 6K3, CA
- 321 6 Ave SW, Suite W940 (West Tower), Calgary, Alberta T2P 0B2, CA
- 415 Hespeler Rd, Unit 3A, Cambridge, Ontario N1R 6J1, CA
- 6001 60 Ave, Delta, British Columbia V4K 4E2, CA
- 787 Rue St-Pierre, Suite 303, Drummondville, Quebec J2C 3X2, CA
- 10025 102A Ave NW, Suite 1902, Edmonton, Alberta T5J 2Z2, CA
- 2305 111 St NW, Edmonton, Alberta T6J 5E5, CA
- 5 Boulevard Mountain, Granby, Quebec J2G 9M5, CA
- 450 Speedvale Ave W, Unit 103, Guelph, Ontario N1H 7Y6, CA
- 1809 Barrington St, CIBC Building, Unit 501, Halifax, Nova Scotia B3J 3K8, CA
- 275 James St N, Unit 2, Hamilton, Ontario L8R 2L4, CA
- 7655 Boulevard Newman, Suite 75, Montreal, Quebec H8N 1X7, CA
- 2530 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 2528 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 5410 Boulevard Guillaume-Couture, Suite 84, Lévis, Quebec G6V 4Z2, CA
- 460 Rue St-Charles O, Suite A, Longueuil, Quebec J4Z 1A7, CA
- 80 Tiverton Ct, Suite 400, Markham, Ontario L3R 0G4, CA
- 7357 Woodbine Ave, Suite 2, Markham, Ontario L3R 1A7, CA
- 4080 Confederation Pkwy, Suite 501, Mississauga, Ontario L5B 0G1, CA
- 6345 Dixie Rd, Suite 6, Mississauga, Ontario L5T 2E6, CA
- 809 Columbia St, New Westminster, British Columbia V3M 1B9, CA
- 20 York Mills Rd, Unit 208, Toronto, Ontario M2P 2C2, CA
- 1600 Carling Ave, Suite 410, Ottawa, Ontario K1Z 1G3, CA
- 2222 Carling Ave, Suite 2, Ottawa, Ontario K2A 1H3, CA
- 4810 Boul Saint-Jean, Montréal, Quebec H9H 4B2, CA
- 755 Boulevard Saint-Jean, Suite 130, Pointe-Claire, Quebec H9R 5M9, CA
- 815 Boulevard Lebourgneuf, Suite 201, Québec, Québec G2J 0C1, CA
- 2010 11th Ave, 7th Floor, Regina, Saskatchewan S4P 0J3, CA
- 208 Boulevard du Curé-Labelle, Sainte-Thérèse, Quebec J7E 2X7, CA
- 3500 Boulevard de la Côte-Vertu, Suite 175, Saint-Laurent, Quebec H4R 2X7, CA
- 6335 Rue Jean-Talon Est, Saint-Léonard, Quebec H1S 3E7, CA
- 310 Wall St, Saskatoon, Saskatchewan S7K 1N7, CA
- 124 Rue Wellington Nord, Suite 300, Sherbrooke, Quebec J1H 5X8, CA
- 701 W Georgia St, Suite 200, Vancouver, British Columbia V7Y 1C6, CA
- 730 View St, Suite 420, Victoria, British Columbia V8W 3Y7, CA
- 100 Regina St S, Suite 140, Waterloo, Ontario N2J 4P9, CA
- 114 Dundas St E, Unit 103, Whitby, Ontario L1N 2H7, CA
- 245 Portage Ave, Winnipeg, Manitoba, CA
- 1 Lombard Pl, Suite 1535, Winnipeg, Manitoba R3B 0X3, CA
- 386 Boulevard Charest E, Quebec, QC G1K 3H4, CA
- Other recorded names
- Randstad Canada
- Specialties
- HR Consulting
- IT Recruitment
- Engineering Recruitment
- Staffing and HR
- HR Services
- Recruitment
- HR Outsourcing
- Temporary Hiring
- Permanent Hiring
- Recruiting
- Permanent Jobs
- Temp Jobs
- Hiring Strategy
- Human Resources
- Staffing
- Finding Jobs
- Employer Branding
- Jobs
- and Contract Jobs
- Profile identifies a recruitment agency
- Yes
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 501-1,000 employees |
| Headquarters | Toronto, ON |
| Organization type | Public Company |
| Year founded | 1997 |
| Specialties | HR ConsultingIT RecruitmentEngineering RecruitmentStaffing and HRHR ServicesRecruitmentHR OutsourcingTemporary HiringPermanent HiringRecruiting |
| Open jobs on Jobsy | 9,353 |
| View page |
Job description
Executive Summary & Opportunity
Are you looking for a highly stable position in the heart of beautiful Québec City, working with a reputable architectural firm celebrating its 50th anniversary? We have the ideal opportunity for you! As a Document Manager, you will play a strategic and essential role in the success of major infrastructure and construction projects. You will thrive in a stimulating environment where rigor and organizational excellence are truly recognized and valued. By joining our team in Québec, you will enjoy an advantageous schedule finishing every Friday at noon, 3 weeks of vacation from day one, and comprehensive group insurance 70% funded by the employer. If you value structure, clarity, and efficiency, this Document Manager role in Québec is tailor-made for you!
Advantages
Perks & Benefits
Work-Life Balance: Compressed schedule with Friday afternoons off starting at noon (37.5 hours/week).
Vacation & Holiday Closure: 3 weeks of vacation upon hire, plus a full 10-day paid office closure over Christmas.
Health & Insurance: 70% employer-funded group insurance plan (life, disability, and prescription drug coverage).
Work Environment: Highly stable position located in central Québec City within a dynamic, close-knit team.
Responsibilities
Day-to-Day Responsibilities
Ensure the meticulous management, traceability, and digital archiving of major project documentation.
Master and structure the Microsoft 365 environment (specifically SharePoint) to optimize document tracking.
Enforce strict adherence to naming conventions, document versioning, and ISO quality standards.
Track requests for information (RFIs), transmittals, and delivery slips with high precision.
Collaborate effectively with internal architectural teams and external partners in French and English.
Provide occasional, warm coverage at the front desk and light customer service assistance.
Qualifications
Required Qualifications
Diploma or training in office administration, document management, or equivalent experience.
Solid proficiency in Microsoft 365, particularly SharePoint (knowledge of Procore or Autodesk is an asset).
Impeccable attention to detail, strong rigor, and comfort working within structured processes.
Functional bilingualism (flawless French for primary work; intermediate English for reading/emails).
Summary
Interested? Contact Me Today!
Don't miss out on this unique opportunity to advance your career as a Document Manager! Reach out directly to get started:
Email: [email protected]
Cell: 418-572-1392
LinkedIn: www.linkedin.com/in/frank-baillargeon-2bbb4a261
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
Are you looking for a highly stable position in the heart of beautiful Québec City, working with a reputable architectural firm celebrating its 50th anniversary? We have the ideal opportunity for you! As a Document Manager, you will play a strategic and essential role in the success of major infrastructure and construction projects. You will thrive in a stimulating environment where rigor and organizational excellence are truly recognized and valued. By joining our team in Québec, you will enjoy an advantageous schedule finishing every Friday at noon, 3 weeks of vacation from day one, and comprehensive group insurance 70% funded by the employer. If you value structure, clarity, and efficiency, this Document Manager role in Québec is tailor-made for you!
Advantages
Perks & Benefits
Work-Life Balance: Compressed schedule with Friday afternoons off starting at noon (37.5 hours/week).
Vacation & Holiday Closure: 3 weeks of vacation upon hire, plus a full 10-day paid office closure over Christmas.
Health & Insurance: 70% employer-funded group insurance plan (life, disability, and prescription drug coverage).
Work Environment: Highly stable position located in central Québec City within a dynamic, close-knit team.
Responsibilities
Day-to-Day Responsibilities
Ensure the meticulous management, traceability, and digital archiving of major project documentation.
Master and structure the Microsoft 365 environment (specifically SharePoint) to optimize document tracking.
Enforce strict adherence to naming conventions, document versioning, and ISO quality standards.
Track requests for information (RFIs), transmittals, and delivery slips with high precision.
Collaborate effectively with internal architectural teams and external partners in French and English.
Provide occasional, warm coverage at the front desk and light customer service assistance.
Qualifications
Required Qualifications
Diploma or training in office administration, document management, or equivalent experience.
Solid proficiency in Microsoft 365, particularly SharePoint (knowledge of Procore or Autodesk is an asset).
Impeccable attention to detail, strong rigor, and comfort working within structured processes.
Functional bilingualism (flawless French for primary work; intermediate English for reading/emails).
Summary
Interested? Contact Me Today!
Don't miss out on this unique opportunity to advance your career as a Document Manager! Reach out directly to get started:
Email: [email protected]
Cell: 418-572-1392
LinkedIn: www.linkedin.com/in/frank-baillargeon-2bbb4a261
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.