Project Manager II VITAL Operations

Vital is a federally and provincially funded initiative enabling secure, near real-time access to hospital data for research and innovation. In its first phase, Vital will connect 160+ hospitals across Ontario, Alberta, and Quebec, serving over 20 million Canadians. Vital is supported by $210 million in funding, including a $100 million investment awarded in June 2026 through Canada's National Artificial Intelligence Strategy: AI for All. Vital lays the foundation for Pan-Canadian data sharing for research and is positioned to become one of the most innovative and valuable health data resources in the world.

The Vital team is seeking a highly motivated Project Manager II to lead and develop all aspects of medium-scale projects in the Vital portfolio, lead project implementation, perform project documentation and reporting, and ensure quality standards are met. The incumbent will play an integral role in liaising with various departments at Unity Health Toronto and across Vital’s collaborating institutions and hospitals and driving operational excellence. The individual will further support requirements gathering, development of project/program governance, and lead budget management and reporting efforts. This will be a challenging, rewarding, and fast-paced environment with interaction with clinicians, researchers, data scientists, and hospital leaders. The ideal candidate will possess excellent relationship-building skills with inter-institutional stakeholders, financial management skills, initiative, and honed project management skills.

Duties and Responsibilities:

Plan and develop all aspects of medium-scale projects (35%)

Utilizes full understanding of medium-scale complex scope projects to facilitate the optimal development of projects that will have an impact on Canada’s research and innovation ecosystem;

Conducts needs assessments/requirements gathering to facilitate defining project scope, goals, plans, deliverables, schedules/ timelines, etc., including, researching and analyzing information, best practices and other relevant initiatives to facilitate medium-scale project proposals;

Designs and manages short- and long-term project plans and actions to ensure projects are appropriately planned, delivered on time, on budget and in compliance with legislated requirements;

Designs, develops and manages the execution of communication plans and other strategies that will advance project goals and objectives, ensuring appropriate mechanisms are in place to effective monitor and evaluate project activities and facilitate the optimal delivery of projects;

Communicates complex project plan and expectations to team members and stakeholders, in a timely and clear fashion to ensure project goals can be optimally achieved;

Defines and communicates project criteria and disseminates project success criteria and other relevant information to all concerned parties throughout the project life cycle, in a timely manner;

Utilizes quantitative and qualitative analytical tools to support decision for designed solutions;

Manages complex project plans to ensure projects are delivered on time/on budget and in compliance with Unity Health and Vital policies.

Lead project implementation for medium scale projects (35%)

Relies on and uses full understanding/knowledge of project implementation characteristics to facilitate the effective management/implementation of medium-scale projects and the communication process to Vital’s leadership and stakeholders are kept in the loop;

Managing the establishment of key Vital governance bodies, including Advisory and Operational Committees; created terms of reference, preparing agendas and documenting action items; liaising with members between meetings to advance project deliverables;

Develops and leads the project implementation process for complex project plans that will ensure the optimal delivery, execution and implementation of project goals/initiatives including:

Establishing, developing and implementing a project communication plan that meets the need of a complex project;

Identifying, developing and implementing best practices guidelines and appropriate tools for the optimal/effective delivery of multiple projects;

Developing and implementing optimal/appropriate interfacing opportunities with identified external stakeholders, Directors, Managers, and other relevant parties to roll out project initiatives/specifics;

Managing deliverables related to assigned projects, including tracking project milestones/ deliverables, ensuring all associated project activities are well coordinated, organized, etc.;

Identifying and resolving issues and concerns, managing project dependencies and providing mitigating plans for risk issues in a timely manner, that may hamper project activities;

Tracking project activities, managing budgets, utilizing information to develop and deliver progress reports, proposals, requirements documentation, predictions, etc.;

Managing performance expectation against project team results to determine areas that need improvements and implementing appropriate action to meet established project goals.

Performing project documentation and reporting (25%)

Initiates and oversees the development, drafting and execution of Vital project plans to capture and present moderately complex information;

Develops and/or oversees the appropriate collection and documentation of relevant/essential data/information that can be utilized by medium size project team(s), including the preparation of data collection/standard forms for the appropriate capture/collection of relevant data/information for the different stages of projects;

Maintains regular documentation and updates to describe the characteristics of medium scale project to effectively lead, manage and facilitate the documentation process for medium scale project initiatives, deliverables and the communication process to Vital’s leadership and partners are informed, including:

Organizing and chairing medium scale meetings, as required to provide updates on project status;

Organizing, chairing and/or meeting directly with the Director and other relevant parties to collect relevant information and gain a better understanding of project requirement, etc.;

Utilizing information received and other relevant information as a gauge to develop straightforward reports, presentation, slides and other documents to provide updates on project progress/status, to highlight achievements/areas that requires further work and identify issues/ricks, etc.

Ensure quality standards are met for medium scale projects (5%)

Promotes an atmosphere of continuous quality improvement for all activities pertaining to medium scale projects, while supporting a culture of learning and continuous quality improvement for staff through shared educational opportunities to ensure optimal quality outcomes;

Collaborates with relevant parties in the development of evidence based measurement and metrics to benchmark performance against industry standards and peer organizations;

Monitors performance indicators and provide strategies to correct variances;

Offers training and builds capacity for medium size project staff to enhance their understanding of project initiatives, as required.

Qualifications:

Three (3) to Five (5) years in a project management role in a health care or technology environment required;

Completion of an undergraduate degree; Master’s degree (MBA preferred) is an asset. PMP designation is required.

Demonstrated experience in facilitation, collaboration and negotiation with multiple stakeholders/service providers required; experience identifying, understanding and documenting complex business and system requirements across diverse stakeholders required.

Strong financial management skills, including experience developing and managing project budgets, forecasting and tracking expenditures, and preparing accurate financial reports and documentation for funders.

Excellent verbal and written communication skills with the ability to communicate information/ideas, in a manner that is easily understood by others required;

Excellent customer service, interpersonal and listening skills with the ability to effectively interact with staff all levels required;

Excellent problem recognition and problem-solving skills required;

Excellent organizational and time management skills with the ability to deal with situations where information is difficult to obtain, complex or ambiguous.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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